Human Resources Coordinator

Yulista Holding, LLC; Houston, Northern (TX, KY); Hybrid; USD 63,039,000 - 74,721,000; Full time

Benefits offered by this job

Health insurance

401(k) match

Paid time off

Tuition reimbursement

Dental and Vision Insurance

Job summary

Calista Brice is seeking an on-site Human Resources Coordinator in Houston, TX to support HR operations for multiple subsidiaries. You will assist recruitment, onboarding, benefits administration, and employee records with HIPAA confidentiality and policy compliance.

You will help with compliance, HR reporting, and employee inquiries while maintaining accurate HRIS data and coordinating union-related processes. A strong customer service mindset and organizational skills are essential.

Qualifications

• High School Diploma or equivalent required.
• At least two (2) years of experience in an HR support role or administrative position.
• Valid state driver's license and ability to pass screenings are required.
• Preferred: Bachelor’s degree in HR or related field; PHR/SPHR or SHRM-CP/SHRM-SCP is a plus.

Responsibilities

• Provide HR administrative and operational support across multiple subsidiaries.
• Assist recruitment, onboarding, benefits enrollment, and HR program administration.
• Maintain accurate employee records and HRIS data; generate HR reports.
• Ensure compliance with applicable laws and HIPAA confidentiality.
• Coordinate leave management, union onboarding/offboarding, and policy updates.

Skills

Communication skills

Organizational skills

Attention to detail

Education

High School Diploma or equivalent

Bachelor’s degree in HR or related field preferred

Tools

Workday

Spectrum

Deltek

Costpoint

Job description

Salary and Compensation

Calista Brice LLC Regular Pay Range: $22 - $26 per hour

About Calista Brice

Why choose us? Calista Brice is owned by Calista Corporation, an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaska's Indigenous peoples. Our work directly contributes to advancing the social, cultural, and economic welfare of over 35,000 Alaska Natives in the Calista Region.

What does Calista Brice do? Calista Brice is a dynamic family of 20+ companies tackling the toughest challenges in construction, engineering, and environmental services. Founded in 2012 and backed by over 60 years of industry experience, we've grown into a powerhouse group that combines the resources of a large organization with the agility and personal touch of smaller firms. Our team provides centralized services for our companies, such as IT, HR, and business operational support. We deliver these vital services so our subsidiaries can focus on their specialized work. As part of our team, you'll develop versatile business skills while building relationships across diverse industries and making a meaningful impact on our entire organization. Your expertise will directly support our mission of strengthening our subsidiaries while creating opportunities that benefit Alaska Native communities.

Role Overview

As the Human Resources Coordinator, you will work onsite in Houston, TX and will provide essential administrative and operational support to the HR team across multiple Calista Brice subsidiary companies.

• You will assist with recruitment, onboarding, union dispatch, offboarding, and administering employee benefits and HR programs.
• You will also support HR compliance, maintains accurate employee records, prepares HR reports, and serves as a point of contact for employee inquiries.
• Maintain current knowledge of and ensure compliance with all applicable Federal, State, and local employment laws and regulations where the company operates.
• Ensure HIPAA processes are followed by maintaining PHI confidentiality.
• Assist with keeping up-to-date with company policies and government regulations, ensuring accurate filing and documentation.
• Facilitate recruitment efforts by posting job openings and ensuring job postings meet all federal, state, and corporate requirements.
• Assist in the recruitment process, including reviewing resumes, scheduling interviews, and supporting selection decisions.
• Facilitate pre-employment processes, including drug testing, background checks, and occupational health screenings.
• Communicate with stakeholders about new hire status and details to ensure timely onboarding.
• Coordinate and manage the onboarding process for non-union employees, including completing new hire paperwork and benefits enrollment.
• Assist with union onboarding and offboarding processes.
• Maintain accurate and up-to-date employee records within the HRIS (Human Resources Information System).
• Assist with administering employee benefits, including health insurance, retirement plans, and seasonal/rotational employee benefits.
• Act as a point of contact for benefit inquiries.
• Assist with processing benefit deductions for temporary and seasonal employees and help with annual benefits lookback reviews.
• Support annual Benefits Open Enrollment by coordinating employee participation and assisting with necessary communications.
• Assist with employee performance evaluation programs, tracking completion and ensuring timely submission.
• Review corporate and subsidiary policies with employees and address any questions or concerns they may have.
• Provide exceptional customer service and follow-up to both internal and external customers to ensure clarity and satisfaction.
• Assist with leave management, including FMLA, personal medical leave, and special leave, and ensure compliance with company policies and applicable laws.
• Track and maintain accurate records of employee leave, coordinating with employees and managers to ensure proper documentation is submitted.
• Maintain a log of compliance postings and other required documents, ensuring timely updates and postings in all relevant work areas.
• Collaborate with departments such as payroll and accounts payable to ensure smooth business workflows and process integration.
• Attend HR-related training sessions to stay informed of best practices, legal updates, and other relevant HR trends.
• Maintain department files, ensuring organization and compliance with policies and regulatory requirements.
• Assist in preparing HR reports and metrics to support management decisions (e.g., turnover, open positions, benefits participation).
• Serve as a point of contact for general HR questions from employees, escalating complex issues to the HR Business Partner.
• Assist with document preparation for audits and HR compliance reviews.
• Work in a constant state of alertness and in a safe manner.
• Perform other duties as assigned.

Minimum Qualifications

• High School Diploma or equivalent required.
• At least two (2) years of experience in an HR support role, administrative position, or relevant field required.
• Valid state driver's license and qualified to operate a vehicle under the conditions of Company's Driving Policy required.
• Ability to pass drug, driving, and background screening.

Preferred Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field preferred.
• PHR/SPHR (or SHRM-CP/SHRM-SCP) or equivalent preferred.
• Previous experience working in Workday, Spectrum, Deltek, or Costpoint preferred.
• Ability to communicate effectively in both English and Spanish is preferred.

Working Environment

Calista Brice has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. The noise level in the work environment is moderate. Work may require occasional weekend and/or evening work.

Benefits and Perks

• Competitive wages and bonus programs - We believe in developing our employees to progressively advance in their careers. We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.
• Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.
• Tuition reimbursement.
• Safety Gear Allowance: $350.00 in reimbursement annually
• Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
• FSA health care and/or dependent care/HSA with HDHP.
• Dental and Vision Insurance.
• Employee Assistance Program for you and your family.
• Company paid Life Insurance, AD&D, LTD.
• Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
• Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week). May increase per years of service in eligible status.) 0-2 years 15 days 3-5 years 23 days 6-9 years 27 days 10-14 years 30 days 15-19 years 33 days 20 or more years 37.5 days 10 Regular Holidays, 1 Bonus - Work Anniversary Floating Holiday. Eligible after 1 year of service, must be taken within the calendar year.
• 401(K) match at $0.50 on the dollar up to 6% of your contribution.

Preference Statement

Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

Equal Opportunity Statement

Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

Reasonable Accommodation

It is Calista and Subsidiaries’ business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.

About Our Company

We are a group of 22 subsidiaries offering construction, environmental, technical, and equipment services. All our subsidiaries work cohesively under the Calista Brice umbrella. This allows us to leverage our strengths, provide comprehensive solutions for our clients, and create limitless career opportunities for our teams.

Build Your Career Discover your career potential with our family of 22 diverse companies. When you join us, you'll experience the best of both worlds - the resources and stability of a large organization with the personalized attention and flexibility of a smaller firm. For over 60 years, we've been committed to helping our team members thrive while tackling exciting projects across North America and beyond.

Our Priority: Our People

We work hard every day to take care of what matters most - our people. Our companies offer comprehensive benefits for the betterment of our employees and their families. Our benefits package includes competitive wages, paid time off, career development programs, 401k with company matching, tuition assistance, and a variety of options for medical, dental, and vision insurance. For our Union companies and employees, we honor our labor agreements and work cooperatively with our union leadership to be the preferred employer.

Thank you for your interest in Calista Brice! We are a group of 22 subsidiaries offering construction, environmental, technical, and equipment services. All our subsidiaries work cohesively under the Calista Brice umbrella. This allows us to leverage our strengths, provide comprehensive solutions for our clients, and create limitless career opportunities for our teams.