Operations Administrative Assistant

Yulista Holding, LLC; Anchorage (AK); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive wages and bonus programs

Tuition reimbursement

Health insurance through FEHB

Job summary

Brice Environmental Services Corporation is seeking an Operations Administrative Assistant to join the Anchorage office on-site. You will support administrative, accounting, and receptionist duties across multiple Brice 8(a) companies, handling travel policy administration and expense processing while ensuring efficient office operations in a dynamic environment.

Ideal candidates have 3–5 years of professional office experience, strong Excel skills, and a reliable, detail-focused work ethic.

Qualifications

• High School Diploma or GED required.
• Three to five years’ experience working in a professional office environment required.
• Two to five years’ experience working with accounting functions required.
• Experience with Microsoft Office and especially Excel required.
• Valid state driver’s license and able to operate a vehicle under the company policy.

Responsibilities

• Support the day-to-day operations of Anchorage office.
• Function as back-up to the Office Manager.
• Schedules conference rooms and assists in setting up meetings.
• Orders/stocks office supplies and kitchen supplies.
• POC for copier issues and meter readings.
• Open/close kitchens and conference rooms daily; maintain tidiness and organization.
• Prepare and process expense reports and credit card reconciliations.
• Answer and screen incoming calls and coordinate visitors.

Skills

Communication

Multi-tasking

Teamwork

Education

High School Diploma or GED

Degree in Business or Accounting preferred

Tools

Microsoft Office

Excel

Job description

Brice Environmental Services Corporation Regular

Why choose us? Our founding company was built more than 50 years ago and has a legacy of welcoming new employees with our commitment to provide the best place to work by inspiring financial security and premier health and wellness programs for you and your family while enjoying an adventurous and dynamic culture. Our employees’ commitment to protecting the environment is intrinsic and deeply rooted, both individually and collectively at Brice, giving you purpose driven work that is impactful.

What does Brice Environmental Services Corporation do?

Brice Environmental Services Corporation is a leader in performing logistically complex projects in rural and remote locations nationwide. We have a proven track record in completing projects to full customer satisfaction as a result of our strong work ethic, safety record, and a commitment to outstanding client services.

What can you expect?

As the Operations Administrative Assistant, you will work on-site in Anchorage and support various technical and administrative functions to ensure efficient and effective operations for multiple Brice 8(a) companies. Personal initiative and critical thinking skills are essential to complete job duties with minimal guidance. Assignments are deadline driven so you must be able to set priorities, take ownership of projects, work efficiently and provide a consistent level of high-quality work in a high-pressure environment.

How will you do it?

Administrative Support

• Support the day-to-day operations of Anchorage office.
• Function as back-up to the Office Manager.
• Schedules conference rooms and assists in setting up meetings.
• Orders/stocks office supplies.
• Orders/stocks kitchen supplies.
• Orders office lunches.
• Orders office supplies for new employees.
• POC for copier issues/ monthly meter readings.
• Open/close kitchens daily to include coffee and latte machines, dishwasher unloading and loading, overall tidiness, organizing, cleanliness of appliances, weekly refrigerator cleanout.
• Open/close conference rooms daily to include cleaning of white boards, tidiness.
• Open/close copy areas daily to include organizing, tidiness, restocking copiers Expediting as required.
• Works in a constant state of alertness and in a safe manner.
• Other duties as assigned.

Accounting Support

• Ensure proper administration of the travel and expense policy when generating expense reports and credit card reconciliations with timely processing so that AP close deadlines are being met.
• Prepare employee expense reports including organizing receipts, account coding and entering expenses into Costpoint.
• Complete credit card reconciliations including mid-month, monthly and year-to-date for multiple employees.
• Identify and track expense report receipts as well as assist in locating missing company credit card receipts.

Receptionist

• Answer and screen incoming calls and takes messages.
• Coordinate visitors by greeting them and directing them to appropriate location.
• Maintain guest sign-in sheet.
• Pick up mail and distributes to staff.
• Receive packages and certified deliveries.
• Prepare and schedule USPS, FedEx, and UPS shipments.
• Coordinate pick-ups and drop-offs with various couriers and deliveries.
• Manage the weekly recycling of office boxes.
• Report on office maintenance/security issues to Office Manager.

Supervisory Responsibilities: This position does not have any supervisory responsibilities.

Knowledge, Skills & Abilities

Excellent oral and written communication skills, and ability to multi-task and manage time. Ability to work in a team environment. Ability to work in an Alaska Native Corporation multi-business environment.

Preferred Qualifications

• Degree in Business or Accounting preferred.

Working Environment

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Brice Environmental Services has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. At times, work is performed outside of the office at indoor and outdoor job sites. Adaptability regarding schedule and design changes, and occasional overtime for immediate support may be necessary.

Minimum Qualifications

• High School Diploma or GED required.
• Three to five years’ experience working in a professional office environment required.
• Two to five years’ experience working with accounting functions required.
• Experience with Microsoft Office and especially Excel required.
• Valid state driver’s license and qualified to operate a vehicle under the conditions of Brice Engineering’s Driving Policy required.
• Ability to pass a drug, driving, and background screenings required.

More reasons you will love working with Brice Environmental Services Corporation

Competitive wages and bonus programs – We believe in developing our employees to progressively advance in their careers. We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.

Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.

Tuition reimbursement.

Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums. FSA health care and/or dependent care/HSA with HDHP.

Dental and Vision Insurance.

Employee Assistance Program for you and your family.

Company paid Life Insurance, AD&D, LTD.

Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.

Paid time off is based on an employee working 2080 regular hours per year [40 hours per week]. May increase per years of service with the Company in eligible status. 0-2 years 15 days 3-5 years 23 days 6-9 years 27 days 10-14 years 30 days 15-19 years 33 days 20 or more years 37.5 days 10 Regular Holidays, 1 Bonus – Work Anniversary “Floating” Holiday. Eligible after 1 year of service, must be taken within the calendar year.

401(K) match at $0.50 on the dollar up to 6% of your contribution.

*Benefits may vary based on status of position and subject to associated plan eligibility provisions, or company handbook.

Preference Statement

Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT

As an Equal Opportunity/Affirmative Action Employer, we believe in each person’s potential, and we’ll help you reach yours. Join us and let’s get started! for the full job description including physical and environmental demands please reach out to [e-mail] EEO STATEMENT Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION

It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.

Thank you for your interest in Calista Brice! We are a group of 22 subsidiaries offering construction, environmental, technical, and equipment services. All our subsidiaries work cohesively under the Calista Brice umbrella. This allows us to leverage our strengths, provide comprehensive solutions for our clients, and create limitless career opportunities for our teams. Build Your Career Discover your career potential with our family of 22 diverse companies. When you join us, you'll experience the best of both worlds—the resources and stability of a large organization with the personalized attention and flexibility of a smaller firm. For over 60 years, we've been committed to helping our team members thrive while tackling exciting projects across North America and beyond.

Our Priority: Our People We work hard every day to take care of what matters most--our people. Our companies offer comprehensive benefits for the betterment of our employees and their families. Our benefits package includes competitive wages, paid time off, career development programs, 401k with company matching, tuition assistance, and a variety of options for medical, dental, and vision insurance. For our Union companies and employees, we honor our labor agreements and work cooperatively with our union leadership to be the preferred employer.