Human Resources Coordinator

Smurfit Westrock; Hicksville (NY); On-site; USD 51,000 - 86,000; Full time

Benefits offered by this job

Health, dental & vision coverage

401(k) with company match

Paid time off & holidays

Job summary

Smurfit Westrock is seeking a Human Resources Coordinator in Hicksville, NY. You will handle administrative HR functions, recordkeeping, onboarding, benefits queries, and candidate screening.

The role requires maintaining personnel files, I-9 management, data entry in Excel, and confidentiality. A bilingual English/Spanish candidate with strong organizational skills and the ability to work with all levels is preferred.

Qualifications

• Bachelor’s degree or 3 years related experience and/or training.
• Ability to be discreet and adhere to strict confidentiality policies.
• Ability to perform job duties with minimal supervision.
• Must have demonstrated ability to communicate in writing.
• Must be able to relate effectively with others at all levels of the organization.
• Good attendance.
• Mathematical ability to perform calculations.
• Computer literacy including maintaining basic databases, word processing, and spreadsheets in Excel.
• Well-organized and able to manage time efficiently.
• Professional demeanor at all times.
• Willing to work overtime as needed.

Responsibilities

• Maintains up-to-date personnel files for each employee.
• Manages I-9s and ensures they are complete and current.
• Creates/updates Excel spreadsheets as required.
• Files confidential documents.
• Conducts new hire orientation and prepares paperwork.
• Screens job candidates and arranges interviews.
• Checks employment references.
• Ensures drug tests and background checks are performed.
• Answers benefits questions and assists with enrollment.

Skills

Bilingual English/Spanish

Written communication

Discretion & confidentiality

Time management

Education

Bachelor’s degree or 3 years related experience

Tools

Excel

Job description

Description & Requirements

Smurfit Westrock (NYSE:SW) is the go-to leader and partner of choice in sustainable packaging. We are dedicated to creating efficient and scalable paper and packaging solutions to help solve complex packaging challenges. Guided by our values of safety, loyalty, integrity and respect, we are committed to delivering meaningful value for shareholders, customers, employees and the communities where we operate.

Human Resources Coordinator - Hicksville, NY

Responsible for the administrative functions of the plant’s Human Resources department, including recordkeeping, maintaining organizational charts, creating and updating spreadsheets, orienting new employees, answering benefits questions, screening job candidates.

The Opportunity

Responsible for the administrative functions of the plant’s Human Resources department, including recordkeeping, maintaining organizational charts, creating and updating spreadsheets, orienting new employees, answering benefits questions, screening job candidates.

How You Will Impact Smurfit Westrock

• Maintains up-to-date personnel files on each employee.
• Manages I-9s; ensure they are complete, accurate, and updated as needed.
• Creates and updates Excel spreadsheets as required.
• Files confidential documents.
• Conducts new hire orientation and prepares paperwork.
• Screens job candidates and arranges job interviews.
• Checks employment references.
• Ensures drug tests and background checks are done in accordance with company policy.
• Answers benefits questions, assists with benefits enrollment, and checks insurance bills for accuracy.
• Handles safety and workers’ compensation reporting.
• Tracks HR metrics (new hires, temps, terminations, etc.)
• Ensures compliance with federal, state, and company posting requirements.
• Conducts exit interviews.
• Orders employee uniforms.
• Disseminates safety training materials and maintains training records.
• Reports work-related injuries to insurance company.
• Maintains OSHA recording software.
• Assists with administering FML.
• Performs other job duties as assigned.

What You Need To Succeed

• Bachelor’s degree from four-year college or university; or minimum three years’ related experience and/or training.
• Ability to be discreet and adhere to strict confidentiality policies.
• Ability to perform job duties with minimal supervision.
• Must have demonstrated ability to communicate in writing.
• Must be able to relate effectively with others at all levels of the organization.
• Good attendance.
• Mathematical ability to perform calculations required by the job.
• Computer literacy including the ability to maintain basic databases, do word processing, create and maintain spreadsheets using Excel.
• Well-organized and able to manage time efficiently.
• Ability to maintain a professional demeanor at all times.
• Professional appearance.
• Bilingual in English and Spanish.
• Willing to work overtime as needed.
• Ability to perform all essential functions of this job with or without reasonable accommodation.

What We Offer

• Corporate culture based on integrity, respect, accountability, and excellence
• Comprehensive training with numerous learning and development opportunities
• Competitive salary reflecting skills, competencies, and potential
• A career with a global packaging company where sustainability, safety, and inclusion are foundational to how we operate
• Competitive total rewards package including medical, dental, and vision coverage options starting on your first day
• Health Savings Account (HSA) with company contributions and flexible spending account (FSA) options
• 401(k) retirement plan with company match and automatic contributions to support your long-term financial goals
• Company-paid life insurance and disability coverage for financial protection
• Mental health support and wellness programs designed to promote overall well-being
• Generous paid time off, including company holidays, vacation, and paid parental leave
• Tuition reimbursement and ongoing learning and development opportunities
• Additional voluntary benefits such as legal services, identity protection, pet insurance, and more

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.

The salary range for this position is $51,375.00 - $85,625.00, depending on your role, level, and location. The range listed is also the expected pay for roles in Illinois and Colorado. The benefits for this role include short-term bonus incentive, health, dental and vision insurance, flexible spending accounts or health savings accounts, retirement savings plans, life and disability insurance programs, and paid sick leave as required by applicable state/local law, 15 days of paid vacation, and 11 days of paid holidays, subject to annual change. Your pay will be based on factors such as your skills, experience, and education.

The application window is expected to close by 30-Nov-2026.