Human Resources Coordinator

JobSquad Florida; Florida; On-site; USD 55,000 - 75,000; Full time

Job summary

JobSquad Florida is seeking a highly organized HR Coordinator to support daily HR operations in a fast-paced manufacturing environment. The role focuses on onboarding, recruitment coordination, payroll support, benefits administration, employee relations, and HR compliance.

The right candidate will work closely with HR management, production supervisors, and department leaders to ensure accurate records and policy compliance across shifts and departments.

Qualifications

• Associate's or Bachelor's degree in Human Resources or related field preferred.
• 2-3 years of experience in HR coordination or HR administration, preferably in manufacturing.
• Experience with onboarding, recruitment, payroll support, benefits administration, and HR documentation.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Knowledge of I-9 compliance, FMLA, FLSA, and HR best practices.
• Experience supporting hourly employees, production teams, and multiple shifts.

Responsibilities

• Coordinate recruitment activities, including scheduling interviews and assisting hiring managers.
• Manage new-hire onboarding, including I-9, E-Verify, background checks, and drug screenings.
• Conduct new-hire orientations and communicate policies, safety, attendance, and benefits.
• Support daily HR operations and maintain accurate employee records.
• Review timekeeping and assist payroll processing; resolve discrepancies.
• Coordinate benefits enrollment, changes, and open enrollment; support leave policies.
• Maintain OSHA-related training records and manufacturing compliance documentation.
• Assist with HR audits, policy updates, and process improvements.

Skills

HR coordination

Onboarding

Payroll support

Benefits administration

HR documentation

MS Office

I-9 compliance

FMLA knowledge

Education

Associate's or Bachelor's degree in HR or related field

Tools

Microsoft Office

HRIS

Job description

We are seeking a highly organized, detail-oriented, and proactive Human Resources Coordinator to support daily HR operations within a fast-paced manufacturing environment. The ideal candidate will have experience in employee onboarding, recruitment coordination, payroll support, benefits administration, employee relations, and HR compliance. This position requires strong communication skills, the ability to manage multiple priorities, and experience supporting both production and administrative employees.

The HR Coordinator will work closely with HR management, production supervisors, and department leaders to ensure efficient HR processes, accurate employee records, and compliance with company policies and employment regulations.

Key Responsibilities

Recruitment & Onboarding

• Coordinate recruitment activities, including scheduling interviews, communicating with candidates, and assisting hiring managers throughout the hiring process.
• Manage new-hire onboarding, including employment documentation, I-9 verification, E-Verify, background checks, and drug screenings.
• Conduct new-hire orientations and communicate company policies, safety procedures, attendance expectations, and employee benefits.
• Coordinate with production supervisors to support staffing needs across multiple shifts.
• Maintain accurate employee records and personnel files.

HR Administration & Employee Relations

• Provide daily administrative support to the Human Resources department.
• Serve as a point of contact for employee inquiries regarding HR policies, benefits, payroll, attendance, and company procedures.
• Assist with employee relations matters, disciplinary documentation, performance evaluations, and employee communications.
• Track employee attendance, absenteeism, tardiness, and leave requests.
• Support employee engagement, retention initiatives, and workplace communication.
• Prepare HR reports, employee correspondence, and other administrative documentation.

Payroll & Timekeeping

• Review and maintain employee timekeeping records, including hours worked, overtime, PTO, and attendance.
• Assist with payroll processing by verifying employee information and resolving timekeeping discrepancies.
• Coordinate with payroll and production supervisors to ensure accurate employee hours and shift information.
• Maintain records of employee status changes, pay adjustments, and terminations.

Benefits Administration

• Assist employees with benefits enrollment, changes, and general inquiries.
• Coordinate benefits administration, including medical, dental, vision, and 401(k) plans.
• Maintain accurate benefits records and assist with open enrollment.
• Support leave administration, including FMLA and other applicable leave policies.

HR Compliance & Manufacturing Support

• Ensure compliance with federal, state, and local employment laws and company policies.
• Assist with maintaining OSHA-related employee training records and workplace safety documentation.
• Coordinate safety training, employee certifications, and required manufacturing compliance programs.
• Support HR activities for production, warehouse, maintenance, and administrative personnel.
• Maintain accurate HRIS data and generate reports related to headcount, turnover, attendance, and staffing.
• Assist with HR audits, policy updates, and continuous process improvements.

Qualifications

• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• 2-3 years of experience in Human Resources coordination or HR administration, preferably within a manufacturing or industrial environment.
• Experience with employee onboarding, recruitment, payroll support, benefits administration, and HR documentation.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Knowledge of employment regulations, including I-9 compliance, FMLA, FLSA, and general HR best practices.
• Experience supporting hourly employees, production teams, and multiple shifts preferred.
• Strong organizational skills with excellent attention to detail.
• Ability to handle confidential employee information professionally.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to multitask and work effectively in a fast-paced manufacturing environment.

Preferred Qualifications

• Previous HR experience in manufacturing, production, distribution, or warehouse operations.
• Experience working with temporary staffing agencies and coordinating contingent workforce needs.
• Knowledge of attendance tracking, shift scheduling, overtime reporting, and employee retention programs.
• Experience assisting with employee investigations, disciplinary actions, and performance management documentation.
• Familiarity with OSHA safety training requirements and manufacturing workplace policies.