Human Resources Coordinator

Elk Valley Rancheria; Crescent City (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

Elk Valley Rancheria is seeking a detail-oriented Human Resources Coordinator to support day-to-day HR operations. You will maintain personnel records, manage HRIS data, assist with payroll processes, and coordinate training and benefits administration.

The role requires confidentiality, strong organizational skills, and the ability to handle multiple priority tasks. You will collaborate with the HR Manager on ad-hoc projects, reports, and open enrollment events.

Qualifications

• High school diploma or GED; 1–3 years HR experience.
• Experience maintaining personnel files and HR records.
• Experience with HRIS systems and payroll support.
• Ability to handle confidential information.

Responsibilities

• Maintain confidential personnel files and records.
• Process employee status changes in HRIS.
• Coordinate HR training events and records.
• Assist in payroll approval and benefits coordination.
• Prepare reports and maintain training records.

Skills

Confidentiality

Data entry

HRIS

Records management

Payroll support

Training records

Communications

Office basics

Attention to detail

Education

High School Diploma

Tools

Microsoft Office

Microsoft Outlook

Laserfiche

Job description

Description

Job Title: Human Resources Coordinator

HR Department: Human Resources

HR Division: Business Operations

Reports To: Human Resources Manager

Entry Level: No

Age Requirement: applicable laws apply

JOB SUMMARY:

Process daily human resources function such as collecting data and compile reports; maintain personnel files; electronically archive all department documents; process employee status changes in HRIS; and maintain training records; ensure the end-to-end running of human resources projects, events, training; otherwise complete department administrative and business details by performing the following duties:

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Duties may be added to, changed or deleted at the sole discretion of management:

• Must maintain confidentiality of all information received.
• Organize and maintains file system, and files correspondence and other records to reflect personnel actions and to provide information to payroll and other issues.
• Records and completes data entry for all employee information (PAN) such as personal data, address changes, compensation, performance reviews or evaluations, and employee statistics for government reporting.
• Enrolls and maintains HRIS enrollment for all employees.
• Assist employees with accessing HRIS
• Organize and maintain file system, and files correspondence and other records to reflect personnel actions and to provide information to payroll and other issues.
• Compose and type routine correspondence including evaluation emails.
• Prepare outgoing mail and correspondence, including e‑mail with attachments and faxes.
• Apply employee address, name, and phone number changes to appropriate areas.
• Process employee introductory and annual evaluations.
• Make copies of correspondence or other printed materials.
• Scan documents as needed into Laserfiche archive system.
• File and maintain incident and exclusion reports for all properties and coordinate with HR Benefit Administrator as needed.
• Complete compliance reports for Manager
• Assist HR Manager in ad-hoc projects, collection of employee feedback and surveys.
• Coordinate annual training and special HR events (Job Fair, Open Enrollment, Health Fair)
• Maintain employee annual training HRIS records.
• Schedule HR meetings and maintain the HR team’s agenda.
• Maintains all aspects of the PTO plans for all employees in HRIS.
• Coordinate and maintain all requests for leave paperwork including Workers’ Compensation, FMLA, and PDL. Elk Valley Rancheria
• Assists in payroll approval as needed.
• Carry out additional duties as assigned by the Manager including but not limited to providing HR functional support.

COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies:

Analytical - Synthesizes complex or diverse information.

Attendance/Punctuality – Is consistently at work and on time.

Communication – Must have exceptional people skills. Able to communicate effectively with any

customer and employees at all levels.

Customer Service - Manages difficult or emotional customer situations

Ethics – Treat people with respect; inspire the trust of others; work with integrity and ethically; uphold

organizational values.

Interpersonal Skills - Maintains high level of confidentiality.

Motivation - Must be self‑motivating and able to motivate employees at all levels to achieve the

company’s long and short term goals.

Oral Communication-Listen and get clarification; Respond well to questions.

Organizational Support - Follows policies and procedures.

Problem Solving - Identifies and resolves problems in a timely manner.

Professionalism - Follows through on commitments.

Quality - Demonstrates accuracy and thoroughness.

Safety and Security - Observes safety and security procedures; Uses equipment and materials properly.

Teamwork – Contribute to building a positive team spirit; Support everyone’s effort to succeed.

Technical Skills -Shares expertise with others.

Written Communication - Writes clearly and informatively.

SUPERVISORY RESPONSIBILITIES

Assists department manager and supervisor in absence of the department manager.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and meet the requirements listed below that represent knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); and one (1) to three (3) years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and interpret documents such as procurement, governmental and internal policies and procedures. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers, vendors, or employees of the organization.

MATH SKILLS

Ability to work with mathematical concepts such as discounts, interest, fractions, ratios, commissions, proportions, and percentages. Review and/or audit internal documents to ensure accuracy of purchases, revenue, and errors of transaction.

REASONING ABILITY

Ability to solve complex problems and deal with a variety of uncertain variables in situations where only limited standardization exists. Ability to interpret, communicate, and delegate instructions furnished in Elk Valley Rancheria written, oral, diagram, or schedule form. Ability to quickly evaluate alternatives and suggest a plan of action as necessary.

COMPUTER SKILLS

To perform this job, successfully, an individual should have working knowledge of Microsoft Office Suite, Microsoft Outlook e‑mail, internet, faxing, printing, copying, HRIS, and Laserfiche. Must type at a minimum of 25 words per minute.

CERTIFICATES, LICENSES, & REGISTRATIONS

Currently have a valid drivers license.

The following trainings will be offered post-employment and are required within the training schedule timeframe: Title 31, first aid, bloodborne pathogens, sexual harassment prevention, prevention and managing computer related injuries, ladder safety, PPE, driving safety, safety orientation, lock/out tagout of hazardous energy, incident investigation, workplace violence, back safety, drug and alcohol abuse for managers, forklift operator safety training for construction, hazard communications, cyber security, office safety and office ergonomics.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to sit and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. Must be able to see and hear, or use prosthetics that will enable these senses to function adequately to assure that the requirements of this position can be fully met.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate; and limited exposure to cleaning chemicals.

Must be able to work under stressful situations. Drug and Alcohol free workplace.