Human Resources Coordinator

Kimley-Horn; Coral Gables (FL); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Exceptional retirement plan

Comprehensive health coverage

Time off and flexible scheduling

Student loan matching (401k)

Job summary

Kimley-Horn is seeking an HR Coordinator in Coral Gables, FL to join the HR team. The role focuses on onboarding, regional check-ins, HRIS maintenance, and training coordination. This position requires collaboration with HR Partners and strong confidentiality practices.

Responsibilities include handling workflow changes, audits, licensure tracking, and responding to employee inquiries. Some regional travel may be involved to support offices across the region.

Qualifications

• 1+ year of experience in Human Resources.
• Bachelor's or Masters Degree in Human Resources or related field.
• Interest in obtaining PHR or SHRM-CP certification.
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Conduct new hire orientations and onboarding tasks.
• Provide support for regional career check-ins.
• Assist with class changes and compliance per laws.
• Support internal training and participant assignment.
• Organize regional Strong Start training sessions.
• Coordinate termination processes and exit paperwork.
• Process HRIS updates and data audits.
• Track licensure and job updates for employees.
• Respond to employee questions in a timely manner.
• Collaborate on employee relations and development initiatives.
• Support regional marketing requests and project pursuits.
• Assist with company-wide special projects.

Skills

Interpersonal skills

Time management

Verbal and written communication

Confidentiality

Detail oriented

Team collaboration

Education

Bachelor's or Master's in HR or related field

Tools

Outlook

Excel

PowerPoint

Word

UKG Pro

Job description

Overview

Kimley-Horn is looking for a Human Resources (HR) Coordinator to join our Coral Gables, Florida (FL) office on their HR team! This is not a remote position.

Responsibilities

• Conduct new hire orientations and associated integration tasks to ensure a positive onboarding experience.
• Provide primary support for career check-in process across the region.
• Complete non-exempt to exempt class changes in accordance with federal and state laws.
• Review and support internal training team by identifying and assigning participants to various training programs.
• Organize, prepare, and facilitate regional face-to-face Strong Start training throughout the year.
• Collaborate with HR Partners to conduct and communicate termination process including departure paperwork, exit interviews, and filing of personnel documents.
• Process employee workflow changes or updates in the HRIS, including but not limited to, new hire information, class changes, supervisor changes, and termination information.
• Perform regular audits of HRIS system to ensure accuracy of employee information.
• Review and track employee licensure process and associated job updates.
• Respond promptly to employee questions.
• May collaborate with HR Partner on general employee relations concerns, performance management, team building, complaint/conflict resolution, career development, and training facilitation.
• Respond to marketing requests for external clients and various project pursuits.
• Support special projects that have region-wide and/or company-wide impact.

Qualifications

• 1+ year of experience in Human Resources
• Bachelors or Masters Degree in Human Resources or related field.
• Demonstrated interest in the HR profession, which may include relevant internship and/or post-graduate work.
• Interest in obtaining PHR or SHRM-CP certification.
• Proficiency in Outlook, Word, Excel, PowerPoint
• Ability and willingness to learn new software applications.
• Experience with UKG Pro or other HRIS a plus.
• Ability and willingness to travel to the regional offices.
• Ability to maintain confidentiality.
• Strong interpersonal skills, including verbal and written communication; comfortable building relationships with employees across various levels and groups.
• Strong time management skills; capable of managing and balancing multiple tasks/priorities in a fast-paced, deadline driven environment.
• Strong sense of urgency, ownership, and follow-through.
• Ability and desire to work collaboratively with team members within the region, as well as across the company.
• Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information.

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it- that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune "100 Best Companies to Work" list for 19 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.