Human Resources Coordinator

Three Rivers; Coos Bay (OR); On-site; USD 42,000 - 62,000; Full time

Job summary

CTCLUSI is seeking an HR Coordinator to administer and coordinate HR programs across the full employee lifecycle at its Coos Bay location. You will support onboarding, maintain HRIS records, ensure policy compliance, and collaborate with leaders to foster a positive workplace culture.

The role requires 3+ years in confidential administration, a valid driver’s license, and the ability to work in a dynamic, fast-paced environment. Indian preference and background checks are part of the process.

Qualifications

• 25 years of age or older per vehicle use policy
• Valid driver’s license and ability to be insured to drive Tribal Government vehicles
• Three years’ experience in a confidential administration role
• General understanding of computer programs, with high proficiency in Windows applications
• Clear and effective English communication, written and spoken
• CTCLUSI Background Investigations Policy requires a state criminal background check and fingerprint-based check
• Pre-employment and other authorized drug and alcohol testing per company policy
• Employment eligibility in the U.S.
• Indian preference will be observed in hiring

Responsibilities

• Interacts effectively with all employees to support their employment with CTCLUSI
• Fosters positive relationships with the CTCLUSI leadership team
• Ensures confidentiality of documents, conversations, and employee matters
• Maintains HR forms and HRIS records and updates employees on compliance notices
• Coordinates On-Call Special Events payroll processing and placement
• Schedules pre-employment and onboarding for new employees on the On-Call program
• Assists in scheduling interviews and pre-employment reference checks
• Supports performance evaluations and wage increase processes
• Processes employee changes including hires, terminations, payroll coding, and rate changes
• Monitors background checks and assists with investigations as needed
• Collaborates with Finance and Procurement on purchase orders to ensure accuracy
• Gathers data and prepares ad hoc reports
• Other duties as directed by management

Skills

HR coordination

HRIS

Onboarding

Policy compliance

Tools

Windows

MS Office

Payroll software

Job description

Description

SUMMARY

The Human Resources (HR) Coordinator is responsible for administering and coordinating human resource programs and procedures, covering the day-to-day HR functions spanning the full employee lifecycle while offering assistance and support to the HR department. Department.

PRINCIPAL ACTIVITIES & RESPONSIBILITIES:

• Interacts effectively and positively with all employees, supporting them in their employment with CTCLUSI.
• Actively fosters positive relationships with the leadership team of CTCLUSI.
• Communicates with Leaders to encourage building a positive workplace culture through best practices and adherence to Policies and Procedures.
• Understands the importance and ensures the confidentiality of documents, conversations, and employee matters.
• Participates in the efficiency of the HR department by bringing forward suggestions and ideas to improve and streamline policies or processes.
• Maintains HR forms and documents in the Human Resources Information System (HRIS) and provides updates to employees on compliance related notices.
• Creates, updates, and maintains HR related forms and notices, distributing new forms and archiving old forms promptly.
• Ensures compliance and completion of all current and terminated personnel files according to document retention procedures.
• Coordinates the On-Call Special Events program, filling requests and ensuring proper processing for timely placement and accurate accounting for Payroll.
• Schedules and facilitate pre-employment and onboarding processes for new employees of the On-Call program and other departments as needed.
• Assists in the scheduling of interviews.
• Performs pre-employment reference checks as requested.
• Facilitates the evaluation process for all employees, guiding leaders as needed to ensure timely delivery, constructive feedback and adherence to wage increase procedures.
• Processes employee changes such as new hires, job changes, payroll coding updates and rate increases.
• May assist in the coordination of activities for annual open enrollment.
• Supports the design, development, and implementation of employee recognition programs and employee relation activities.
• May be requested to compile data and prepare ad hoc reports.
• Monitors and tracks the employee background process, ensuring timely updates and prompt action keeping all employees up to date per policy.
• May assist with witnessing and note taking during confidential investigation interviews.
• Collaborates with Finance and Procurement to track and monitor purchase orders (POs) to ensure timely processing, accuracy, and compliance with CTCLUSI purchasing policies.
• Other duties as directed by management.

PHYSICAL & MENTAL DEMANDS:

• Must be able to work in a high stress atmosphere.
• Must be able to work in a fast-paced environment where teamwork is essential.
• Vision abilities required by this job include close vision and the ability to adjust focus.
• May be required to push, pull, lift and/or carry up to 40 pounds.

LEVEL OF AUTHORITY & RESTRICTIONS:

• Not a supervisory position.

WORKING CONDITIONS & ENVIRONMENT:

• Must be able to work weekends, holidays & special events as needed.
• Must be willing to travel out of town as needed.
• Moderate noise level with frequent interruptions and distractions.

LOCATION:

1245 Fulton Ave.

Coos Bay, Oregon 97420

Requirements

MINIMUM JOB REQUIREMENTS:

• Must be 25 yrs. of age or older per vehicle use policy.
• Must have a valid driver’s license and be able to be insured to drive Tribal Government vehicles.
• Requires three (3) years’ experience in a confidential administration role or equivalent combination of education and experience.
• General understanding of computer programs, with high proficiency in all Windows applications.
• Must have demonstrated ability to work in a fast-paced, diverse environment where organization, prioritization and teamwork are required for success.
• Ability to communicate clearly and effectively in English, verbally, in writing or by other acceptable means.
• This position is considered a covered role per the CTCLUSI Background Investigations Policy. A state criminal background check and fingerprint-based background check will be required as a condition of employment.
• This position is subject to pre-employment and other authorized drug and alcohol testing in accordance with company policy.
• Must have employment eligibility in the U.S.
• Indian preference will be observed in the hiring process.