Human Resources Coordinator

Hamilton County Sheriff’s Office; Cincinnati (OH); On-site; USD 40,000 - 62,000; Full time

Benefits offered by this job

Paid time off

Public employee retirement

Medical, HRA, dental, vision

Life insurance

Tuition reimbursement

Wellness incentives

Job summary

The Hamilton County Sheriff's Office is seeking an HR Coordinator to provide essential day-to-day support to the Human Resources team, agency employees, and candidates. This role focuses on recruitment, onboarding, employee records, training documentation, and HR administration, requiring organization, responsiveness, accuracy, and confidentiality.

You'll coordinate new-hire orientation, maintain candidate files, manage background checks and drug testing, assist with onboarding paperwork, and

Qualifications

• Two or more years of administrative, coordination, customer-service, recruiting-support, or HR experience.
• Professional customer-service orientation and clear communication with stakeholders.
• Knowledge of HR regulations (EEO, OSHA, FMLA, ADA, FLSA, ACA, Title VII).
• High accuracy, data-entry quality, proofreading, and confidentiality.

Responsibilities

• Coordinate new-hire orientation activities, including benefits info and forms.
• Maintain complete candidate/onboarding files and review documentation for completeness.
• Support recruitment by updating trackers and CVSA scheduling.
• Arrange background checks, fingerprinting, and consent forms; track results.
• Administer pre-employment drug testing and related timelines.

Skills

Customer service

HR knowledge

Data entry

Confidentiality

Communication

Organization

Scheduling

Independence

ADP

Applicant tracking

MS Office

Numeracy

Relationship building

Diplomacy

Tools

ADP HRIS

Applicant Tracking System

MS Office

OnBase

Trakstar

Job description

The Hamilton County Sheriff's Office (HCSO), founded in 1803, is Ohio's 3rd largest sheriff's office. HCSO has approximately 900 employees dedicated to ensuring the safety of nearly one million residents who call Hamilton County Home. If you wake up with a heart and mind to serve your community, we are looking for YOU!

The HR Coordinator provides essential day-to-day support to the Human Resources team, agency employees, and candidates. This position has a significant role in recruitment and selection, onboarding, employee records, performance management systems, training documentation, and other HR administrative functions. The successful candidate will be organized, responsive, accurate, comfortable managing multiple deadlines, and committed to protecting confidential information.

Duties:

• Coordinates new-hire orientation activities, including benefits information, required forms, policy acknowledgments, fraud-reporting training, and review of missing documents.
• Responsible for complete and accurate candidate and onboarding files; reviews new-hire checklists and documentation for completeness before offer-letter and onboarding processing
• Supports the recruitment and selection process by updating candidate trackers, assigning and scheduling Computer Voice Stress Analyzer (CVSA) appointments, forwarding applications, and maintaining candidate records.
• Schedules and supports candidate background checks and fingerprinting; obtains required consent forms, tracks results, and follows up or escalates delays when necessary.
• Serves as the administrative point of contact for pre-employment drug testing; prepares authorization documents, explains required completion timelines, and tracks candidate compliance.
• Coordinates uniform fitting and academy gear paperwork for incoming recruits and provides required information to Recruitment and other appropriate staff.
• Administers civilian safety-training materials and acknowledgments; distributes training, monitors completion, notifies appropriate supervisors, and maintains training records.
• Scans, indexes, audits, and maintains confidential employee and candidate documents in OnBase, including CVSA files, new-hire records, training acknowledgments, and prior performance evaluations.
• Maintains Trakstar employee records by adding new hires, processing approved supervisory changes, identifying pending evaluations, preserving historical evaluations, and removing separated employees.
• Enters required separation information into the HSD Metrics platform and maintains accurate records in accordance with established procedures.
• Coordinates approved job-fair and career-fair registrations, prepares related invoices for approval, and supports timely payment processing.
• Assists with recruitment and academy events, including preparation of Signing Day materials and coordination with the Recruitment team.
• Maintains files for candidates who are not hired in accordance with agency recordkeeping requirements.
• Provides courteous, timely assistance to candidates, employees, supervisors, and HR team members while maintaining confidentiality, accuracy, and professionalism.
• Provides general HR administrative support across functions, including employee letters, meeting and training logistics, document routing, communications, invoice tracking, calendars, records, and request follow-ups.
• Ensures adequate inventory of office supplies; assists in preparing a budget; attends meetings or seminars; may perform other duties or assist other employees as assigned.
• Performs other HR administrative duties and assists with special projects as assigned.

Job Requirements:

• Two or more years of administrative, coordination, customer-service, recruiting-support, or human-resources experience preferred.
• Professional customer-service orientation and clear communication with candidates, employees, managers, vendors, and HR partners.
• General Human Resources Knowledge, including Recruiting, HR Regulatory Federal and State compliance laws (e.g., EEO, OSHA, FMLA, ADA, FLSA, ACA, and Title VII);
• High degree of accuracy, data-entry quality, attention to detail, proofreading, and follow-through.
• This position requires a high level of confidentiality.
• Excellent written and verbal communication skills and ability to work under pressure and cope with deadlines.
• Strong organization, scheduling, logistics coordination, and ability to manage multiple priorities and time-sensitive deadlines.
• Self-starter with the ability to work independently and as part of a team.
• Previous working experience with ADP is a plus
• Previous experience with an Applicant Tracking System is a plus.
• Must have reliable transportation.
• Proficient in MS Office (Word, Excel, PowerPoint) and database management systems.
• Ability to calculate fractions, decimals & percentages.
• Ability to develop and maintain effective relationships with coworkers, leadership, and the general public.
• Ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

Hiring Process:

As a law enforcement agency, we conduct an extensive background check process that includes the following:

• Criminal, Traffic, and civil records check
• Reference check
• Computer Voice Stress Analyzer
• Social Security and address verification
• Military check
• Education verification
• Pre-employment drug screen, physical, and lift test

We offer a highly competitive and comprehensive package that includes:

• Generous Paid Time Off: Paid Holidays, vacation, and sick time.
• Ohio Public Employee Retirement System, which includes 14% Employer Contribution AND a defined benefit option.
• Medical, HRA, Dental, Vision, Employer-Paid Life Insurance, Long-Term Disability, Tuition Reimbursement, Public Service Student Loan Forgiveness Eligibility, Wellness Incentives, robust Employee Assistance Program, access to Free Medical and Rx through Marathon Health, plus expansive Behavioral and Mental Health Resources, and More!

The Hamilton County Sheriff's Office is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, or any other protected characteristic as outlined by federal, state, or local laws.