Human Resources Coordinator

International Public Management Association for Human Resources; Calabasas (CA); On-site; USD 92,000 - 119,000; Full time

Job summary

Las Virgenes Municipal Water District is seeking a motivated Human Resources Coordinator to support day-to-day HR operations, personnel records, and data management under the Principal HR Analyst. This role will help maintain accurate employee data and support a full spectrum of HR services.

The position covers recruitment, onboarding, benefits administration, training coordination, performance evaluations, and risk management, serving as a resource to employees and external agencies.

Qualifications

• An associate degree in business administration or related field.
• Two years of human resources or administrative support experience.

Responsibilities

• Maintains personnel files and records; ensures HR data accuracy.
• Processes personnel actions and coordinates with payroll for accurate processing.
• Supports recruitment: posting jobs, screening applications, scheduling interviews, and preparing materials.
• Coordinates onboarding: interviews, background checks, offers, new employee data entry.
• Administers benefits programs including enrollment forms and invoicing.
• Manages training calendar, tracks completion, and maintains records in the LMS.
• Supports performance evaluations and maintains user accounts in the appraisal system.
• Assists with risk management including worker’s compensation and safety programs.
• Provides information to employees and external agencies on HR programs and policies.
• Compiles data and reports; responds to information requests from external agencies.
• Processes billing and payments related to insurance and reimbursements.

Skills

HR coordination

Administrative support

Data entry

Recruitment support

Education

Associate degree in business administration or related field

Job description

Under the general supervision of the Principal Human Resources Analyst, the Human Resources Coordinator performs a variety of technical and administrative duties in support of the District’s comprehensive human resources management program.

Develops and maintains a variety of personnel files, records, and documents; enters and maintains a variety of data in the human resources information system to ensure that employee records are accurate and up-to-date.

Processes a variety of personnel actions (e.g., new hires, promotions, terminations, transfers, salary adjustments, leaves of absence); coordinates personnel actions with payroll activities to ensure accurate processing of personnel actions and maintenance of personnel status.

Provides technical and administrative support to recruitment processes including preparing and posting job announcements, administering advertising and recruiting efforts, screening and managing applications in the online applicant tracking system, managing applicant communications, identifying and soliciting the participation of subject matter experts, scheduling tests and interviews, preparing test and interview materials, compiling and recording scores, and preparing eligibility lists.

Coordinates selection, pre-employment, and onboarding processes including scheduling selection interviews, initiating background checks, extending job offers, preparing and issuing offer letters, arranging pre-employment physicals, conducting new employee orientation, and entering new employee data in required systems.

Provides technical and administrative support to the administration of District benefit programs (e.g., medical, dental, disability, life, FSA, employee recognition, COBRA, open enrollment, etc.) including conducting the intake, review, and submission of enrollment forms, entering enrollment data into vendor systems, and conducting monthly invoice preparation.

Coordinates the District’s employee training program including managing the training calendar, scheduling and assigning training, tracking and monitoring completion, and maintaining related records; administers the online training platform, including adding and maintaining user accounts.

Coordinates the employee performance evaluation process, including tracking and following up on overdue evaluations; administers the online performance appraisal system, including adding and maintaining user accounts.

Provides technical and administrative support to the risk management function, including worker’s compensation and occupational health and safety.

Provides information and assistance to employees, the public, and external agencies pertaining to human resources issues and programs; interprets, applies, and explains contract provisions, administrative policies and procedures, and state and federal laws and regulations.

Tracks, compiles, and maintains a variety of data and reports; responds to requests for information such as requests for salary and benefits data from external agencies.

Reviews and processes a variety of billing and payments including those pertaining to insurance billing and employee reimbursements.

Performs a variety of clerical and administrative support functions to support the efficient and effective operations of the Human Resources and Risk Management Department.

Performs special projects and assignments in support of the Human Resources and Risk Management Department; assists with collecting and compiling data and information during labor negotiations; facilitates and serves on committees and taskforces.

Performs other duties as assigned.

Job Requirements

Training and Experience Guidelines

Any combination of training and experience, which demonstrates attainment of the required knowledge and ability to perform the required work (with reasonable accommodation, if needed), typically:

EDUCATION: An associate degree in business administration or related field. EXPERIENCE: Two (2) years of human resources or administrative support experience.

Are you passionate about people and ready to make a meaningful impact at a forward-thinking public agency? Las Virgenes Municipal Water District is looking for a motivated and detail-oriented Human Resources Coordinator to join our team!

Under the general supervision of the Principal Human Resources Analyst, you’ll play a key role in supporting the District’s comprehensive human resources program — from day-to-day HR operations to helping build a workplace where people thrive. This is a fantastic opportunity to grow your HR career in a collaborative, mission-driven environment.

• Salary: $91,673.30 – $119,193.78 annually
• Part of the Supervisor, Professional & Confidential (SPC) employee group