Human Resources Coordinator

Virginia Tech; Blacksburg (VA); On-site; USD 50,000 - 61,000; Full time

Job summary

Virginia Tech National Security Institute (VTNSI) seeks a Human Resources Coordinator to support HR operations across Blacksburg and Arlington. The role covers recruitment, onboarding, employee records, and HR transactions, ensuring a smooth lifecycle for staff and researchers.

The position emphasizes handling sensitive information with discretion, collaborating with HR teams, and contributing to continuous process improvements within VTNSI.

Qualifications

• Experience in administrative or office support functions including records management, scheduling, document prep, recruitment coordination, onboarding or HR transactions.
• Experience with databases or enterprise systems and accurate data entry.
• Strong organizational skills with attention to detail and ability to manage multiple priorities.

Responsibilities

• Coordinate recruitment activities and communicate with candidates to ensure a consistent candidate experience.
• Facilitate onboarding, offboarding, and employee transitions and process HR transactions in university systems.
• Maintain accurate and compliant personnel records and support employees and supervisors with routine HR needs.
• Collaborate with HR colleagues and central HR to ensure data integrity and process efficiency.

Skills

Records management

Scheduling

Recruitment coordination

Onboarding

HR transactions

Data entry

Communication

MS Office

Education

Degree or equivalent

Tools

HRIS

Applicant Tracking System

Job description

Job Description

Based on the foundation of the Ted and Karyn Hume Center for National Security and Technology, Virginia Tech launched the Virginia Tech National Security Institute in September 2021. With a presence in Blacksburg and the Washington, D.C., metro area, the institute aspires to be the nation’s preeminent academic organization at the nexus of interdisciplinary research, technology, policy, and talent development; the national security institute will advance national security in pursuit of a secure America. VTNSI has its primary operation in Blacksburg, VA, with a research office in the Virginia Tech Research Center in Arlington, VA.

The Human Resources Coordinator supports HR operations for the Virginia Tech National Security Institute (VTNSI) across locations in Blacksburg and Arlington. This position provides administrative and operational support across the employee lifecycle, including recruitment, onboarding, employee transactions, records management, performance management, training and development, and other HR programs and initiatives.

The position serves as a forward-facing point of contact for faculty recruitment and supports departmental hiring by coordinating recruitment activities, managing candidate communications, and promoting a consistent and efficient candidate experience. The Human Resources Coordinator also facilitates onboarding, offboarding, and employee transitions, processes HR transactions in university systems, maintains accurate and compliant personnel records, and supports employees and supervisors with routine HR needs.

The Human Resources Coordinator works closely with HR colleagues within the senior management area and central HR office, as well as other stakeholders, as required, to coordinate HR processes, maintain data and documentation integrity, support training and organizational initiatives, and ensure activities are completed accurately and in accordance with university policies and procedures. The position requires the individual to work with sensitive and confidential information responsibly while contributing to continuous improvement efforts that enhance the efficiency, consistency, and effectiveness of HR operations.

Required Qualifications

• Degree or equivalent level of training and experience.
• Demonstrated experience in administrative or office support functions that includes one or more of the following: records management, scheduling, document preparation, recruitment coordination, onboarding, offboarding, HR transactions, or employee records management.
• Experience working with databases or enterprise systems, including accurate data entry and record maintenance.
• Strong organizational skills with attention to detail and the ability to manage multiple priorities and deadlines.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Strong communication and interpersonal skills with the ability to work effectively with diverse stakeholders and provide high-quality customer service.
• Proficiency in standard office software, including word processing, spreadsheets, and presentation tools.
• Ability to work independently while contributing to a collaborative team environment.
• Due to the nature of work conducted by the organization, the successful candidate must be a U.S. Person (U.S. Citizen or Permanent Resident).

Preferred Qualifications

• Familiarity with HRIS or applicant tracking systems.
• Experience supporting process-driven or compliance-focused administrative functions.
• Experience working with reporting tools or data analysis to support operational needs.

Pay Band

4

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Restricted

Salary Information

Starting at $55,000; commensurate with experience

Hours per week

40 hrs per week

Review Date

November 2, 2026

Additional Information

VTNSI has its primary operation in Blacksburg, VA, with a research office in the Virginia Tech Research Center in Arlington, VA. This position may be located in either location. Given the work conducted by the institute, this position is restricted to U.S. Citizens.

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Kaitlin Winfree at [e-mail] regular business hours at least 10 business days prior to the event.