Human Resources Coordinator

The Chronicle Of Higher Education, Inc.; Aurora (IL); On-site; USD 42,000 - 60,000; Full time

Job summary

Aurora University is seeking a Human Resources Coordinator to serve at the center of the employee experience. You will support onboarding, benefits administration, and employment changes with accuracy and exceptional service.

In the Office of People and Culture, you will manage HR transactions, maintain records, optimize HR technology, and help cultivate a positive workplace. This role offers broad exposure to modern HR operations and meaningful impact across the university.

Qualifications

• Associate degree required; bachelor’s degree preferred.
• 2–3 years of HR administrative experience.
• Strong organizational skills with attention to detail.
• Proficiency with Microsoft Office and HR systems.

Responsibilities

• Coordinate employee onboarding and offboarding activities.
• Process personnel transactions and maintain HR records.
• Support benefits administration and HR programs.
• Manage HR technology systems and data accuracy.
• Assist payroll processing, budget administration, and compliance.
• Ensure HR compliance and maintain required postings.
• Collaborate with campus partners to deliver HR services.

Skills

Organizational skills

Communication skills

Discretion & confidentiality

Education

Associate degree

Bachelor's degree in HR or related field

Tools

Microsoft Office

HRIS

Applicant Tracking Systems

Job description

Position Purpose:

The Human Resources Coordinator is at the center of AuroraUniversity's employee experience.

As one of the first people employees interact with throughout theiremployment journey, this role helps ensure every HR process—fromonboarding and benefits administration to employment changes andoffboarding is delivered accurately, efficiently, and withexceptional customer service.

As part of the Office of People and Culture (OPC), you'll help keepthe department running smoothly by coordinating HR operations,maintaining HR technology systems, supporting employee engagementinitiatives, administering employment transactions, and ensuringcompliance with critical HR processes. Your work will directlysupport faculty and staff while helping the university deliver anexceptional workplace experience.

This is an outstanding opportunity for someone who enjoysorganizing complex work, leveraging technology to improveprocesses, and being the person others depend on to keep thingsmoving. If you're naturally detail-oriented, enjoy solvingoperational challenges, and appreciate the satisfaction of gettingthings right, this role offers broad exposure across the HumanResources profession while making a meaningful impact everyday.

Essential Job Functions:

As a Human Resources Coordinator, you'll help administer theoperational side of Human Resources while supporting employeesthroughout the employment life cycle.

• Coordinate employee onboarding and offboarding activities,ensuring new employees have an outstanding start and departingemployees experience a smooth and professional transition.
• Administer personnel transactions including new hires,promotions, compensation adjustments, transfers, employment statuschanges, and separations while preparing employment documentationand maintaining accurate HR records.
• Support benefits administration and HR programs throughemployee communications, system updates, and coordination ofroutine processes.
• Manage and optimize HR technology systems, including serving asa subject matter expert for NeoEd and Employee Navigator whileleveraging technology and approved AI-enabled tools to improveoperational efficiency.
• Maintain employee records, HRIS data, compliance documentation,and workforce reports with exceptional accuracy and attention todetail.
• Coordinate employee engagement initiatives, recognitionprograms, and first-year employee experience activities thatcontribute to a positive workplace culture.
• Assist with departmental operations by supporting payrollprocessing, budget administration, compliance activities, andoperational reporting.
• Monitor required HR compliance activities, including workplacepostings, required training completion, employment records, andother administrative compliance responsibilities.
• Identify opportunities to improve HR processes and operationalefficiency while supporting continuous improvement across theOffice of People and Culture.
• Partner with colleagues across campus to deliver responsive,accurate, and people-centered HR services.

Essential Job Requirements:

• Associate's degree required; bachelor's degree in HumanResources, Business Administration, or a related fieldpreferred.
• 2-3 years of related administrative or Human Resourcesexperience.
• Strong organizational skills with exceptional attention todetail and the ability to manage multiple prioritiessimultaneously.
• Demonstrated technology aptitude, including proficiency withMicrosoft Office and the ability to quickly learn HR systems andemerging workplace technologies.
• Excellent written, verbal, and interpersonal communicationskills.
• Ability to maintain confidentiality while handling sensitiveemployee information with professionalism and discretion.

Skills:

Preferred Qualifications

• Human Resources experience supporting onboarding, benefitsadministration, HR operations, or employment records.
• Experience working with HRIS, applicant tracking systems, orbenefits administration platforms.
• Experience using business software and technology to improveefficiency and workflow.
• Higher education or nonprofit experience.

How You'll Work

You'll join a collaborative Office of People and Culture team thatvalues partnership, responsiveness, innovation, and continuousimprovement. This role works closely with colleagues across theuniversity and plays a critical part in ensuring HR operations aredelivered accurately, efficiently, and with a service-firstmindset.

This position offers broad exposure across multiple Human Resourcesfunctions, making it an excellent opportunity for someone lookingto build a strong foundation in modern HR operations whilecontributing to meaningful work that supports Aurora University'semployees and mission.

About Aurora University

Aurora University is an inclusive, student-centered institutioncommitted to the transformative power of learning. We valuecollaboration, service, and respect, and we strive to create anenvironment where faculty and staff can do meaningful work insupport of student success.