Human Resources Coordinator

Matson Navigation Company of Alaska Payroll Agent LLC; Anchorage (AK); On-site; USD 45,000 - 65,000; Full time

Job summary

Matson Navigation Company of Alaska, LLC is seeking an HR Coordinator to provide administrative support to the HR function in Anchorage. You will handle data entry, file management, compliance, I-9s, FMLA tracking, job postings, recruiting, onboarding, and benefits support.

The role advocates for employees, supports wellness and engagement initiatives, and helps ensure Matson’s policies, systems, and culture are maintained.

Qualifications

• 3+ years of experience in Human Resources.
• High school diploma required; degrees preferred.
• Proficient in MS Office and HRIS systems.
• Strong knowledge of Federal, State, and Local labor laws.
• Experience with Workday is highly preferred.

Responsibilities

• Provide data entry and file management for HR records.
• Ensure compliance with I-9, FMLA, and posting requirements.
• Coordinate recruiting, onboarding, and new hire orientation.
• Administer benefits questions and 401(k) guidance.
• Support drug and alcohol testing programs and wellness initiatives.
• Assist in training programs and process improvements.
• Maintain confidentiality and professionalism in all interactions.

Skills

Integrity

Communication

Relationship Building

Collaboration

Education

High school diploma

Tools

Workday

Job description

Position at Matson Navigation Company of Alaska, LLC

About Us

Matson has been the leading ocean shipping and logistics provider throughout the Pacific since 1882. We are the supply chain lifeline for Hawaii, Alaska, Guam, and islands of the South Pacific. We also offer the top two ocean shipping services in the world's largest trade lane - Asia to the U.S. West Coast. With our subsidiaries Matson Terminals and Matson Logistics, our business focus is exceeding customer expectations with quality, reliability, and integrity.

We strive to operate in an environmentally sustainable manner and promote land-based environmental programs in Hawaii, Guam, and Alaska. We help improve the communities in which we work and live through our community giving program that annually supports hundreds of local organizations.

Matson is honored to be certified as a Great Place to Work. Our team of dedicated and talented employees consistently deliver exceptional results for our customers and the communities in which we serve.

Learn more at matson.com.

About the Role

The Human Resources Coordinator position provides administrative support to the HR function including data entry, file management, compliance, I-9 compliance, FMLA tracking, job postings, recruiting, new hire orientation, drug and alcohol testing program, and benefit support. The role will be an advocate for our employees and support company initiatives such as wellness, engagement, and employee recognition. Ensure Matson's objectives, best practices, values, and culture are maintained.

What you'll do:

• Maintain confidentiality of all correspondence, personnel files, medical documentation, and any HR related matter.
• Provide support to our employees regarding questions about benefits, 401K plans, and other various programs.
• Manage full life cycle recruitment including interviews, background screening, and onboarding .
• Ensure our employee files, medical files, I-9s, and required state and federal postings are in compliance with Federal, State and Matson guidelines.
• Participate on the community events committee and help plan events or projects.
• Be an advocate for Matson in our community.
• Perform data entry tasks.
• Coordinate pre-employment drug testing for new hires, including reconciliation of invoices.
• Partner with the SQES manager regarding DOT drug and alcohol compliance and manage the random drug and alcohol testing process for Anchorage.
• Support all of the terminal locations under the Alaska division including Anchorage, Dutch Harbor, Kodiak, Tacoma, and Renton.
• Display professionalism when dealing with employees, applicants, customers, and vendors.
• Develop and maintain a strong working knowledge of Matson's policies, systems, and processes.
• Assist in administering learning programs and training initiatives.
• Be comfortable testing and utilizing AI for various HR related tasks, projects, or process improvement.
• Meet deadlines.

You have these skills:

• Integrity - Maintains integrity and confidentiality in all matters.
• Communicates Effectively - Ability to communicate in a variety of settings including one-on-one, small, and large groups, or among a diverse group of people.
• Builds Effective Relationships - Earn trust with employees to achieve shared objectives.
• Collaborates - Ability to work with others across the organization and outside of the organization to achieve a shared objective.

And these qualifications:

• 3 or more years of experience in Human Resources
• High school diploma
• Ability to prioritize and coordinate processes and procedures
• Strong working knowledge of Federal, State, and Local labor laws
• Proficient in MS Office Suite
• Excellent verbal and written communication skills
• Experience implementing process improvement initiatives

Extra credit if you have:

• Associate's or Bachelor's degree preferred
• Experience with Workday is highly preferred

Physical Requirements:

• Ability to sit in front of a computer for at least two hours at a time
• Ability to lift 10 lbs. on occasion
• Ability to stand, bend, walk, kneel, reach, push, pull, talk, hear

At Matson, we're looking for people to build a unified team to maintain our values of trust, integrity, and reliability. We welcome people who think rigorously and thoughtfully challenge assumptions.

#MI

Matson is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, AIDS/HIV status, gender identity, gender expression, veteran status, genetic information, or any other protected status. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including, but not limited to, the San Francisco and Los Angeles Fair Chance Ordinances. View our applicant privacy statement: https://www.matson.com/media/Applicant_Privacy_Statement.pdf.