Human Resources Compliance Specialist

Kimley-Horn; Dallas (TX); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Exceptional Retirement Plan

Comprehensive Health Coverage

Time Off & Flexible Scheduling

Financial Wellness – 401(k) matching

Professional Development & Training

Family-Friendly Benefits

Job summary

Kimley-Horn is seeking an HR Compliance Specialist to join our Dallas, TX office on our Firmwide HR team. The role focuses on federal, state, and local employment laws, EEO reporting, and policy implementation in accordance with regulatory requirements.

You will manage vendor relationships, audits, and reporting while maintaining the Employee Handbook and collaborating with HR Operations. Qualified candidates will have 5+ years of HR compliance experience, a Bachelor's in HR or related field,

Qualifications

• Bachelor's degree in HR or related field.
• 5+ years of HR compliance experience.
• Experience managing federal/state reporting requirements for federal contractors is a plus.
• Occasional travel required.

Responsibilities

• Research and monitor federal, state, and local laws related to employment and labor issues.
• Prepare and submit EEO, Veterans, and other regulatory reporting.
• Conduct regular audits to ensure HR disclosures are provided throughout the employee lifecycle.
• Coordinate with the HR Compliance Specialist and EEO Officer on reports and client requirements.
• Support immigration documentation by consulting with an external law firm.
• Manage vendor relationships for training, background checks, and compliance software.
• Publish updates to Employee Handbook and ensure policy compliance.
• Partner with HR Operations to ensure consistency across policies.
• Publish reports in UKG Pro for marketing and other teams.

Skills

Auditing

Project management

Analytical thinking

Attention to detail

Collaboration

Confidential information handling

Communication & training

Microsoft Office

Education

Bachelor's degree in HR or related field

Tools

UKG Pro (HCM)

Job description

Overview

Kimley-Horn is looking for a Human Resources (HR) Compliance Specialist to join our Dallas, Texas (TX) office on our Firmwide HR team! This is not a remote position.

Responsibilities

The HR Compliance Specialist will be involved in a variety of HR initiatives and projects, including Equal Employment Opportunity plans and other federal reporting requirements, regulatory audits, and workplace policy and procedure implementation in accordance with federal, state, and local requirements.

Responsibilities:

• Research, monitor federal, state, and local laws related to various employment and labor issues to stay abreast of changes and regulations and to train regional HR teams accordingly.
• Prepare and submit EEO, Veterans, and other federal and state regulatory reporting.
• Conduct regular audits to ensure all required employment disclosures and notices are provided throughout the employee lifecycle.
• Coordinate with the HR Compliance Specialist and EEO Officer throughout the year to complete reports per contract and client requirements.
• Support the Immigration process and documentation by consulting with an outside Immigration law firm.
• Manage vendor relationships for workplace anti-harassment training, background checks, drug screens, labor law posters, and compliance software, ensuring satisfaction and compliance.
• Address background checks and drug screen inquiries, occasionally assisting with employee relations cases during the adjudication process.
• Maintain Employee Handbook by publishing bi-annual updates and necessary revisions.
• Partner with members of the HR Operations team to ensure consistency and compliance across various HR policies and procedures.
• Participate in subcommittees to review existing processes and implement new processes and procedures for efficiencies and growth.
• Maintain certain information in UKG Pro (HCM); publish reports from UKG Pro for use by marketing teams and others.

Qualifications

• Strong auditing and assessment skills for HR programs and processes.
• Excellent project management, problem-solving, and analytical skills.
• Ability to handle multiple priorities and complex issues independently.
• Strong attention to detail.
• Strong collaboration skills.
• Ability to handle confidential information appropriately.
• Effective communication, presentation, training, and facilitation skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Bachelor's degree in Human Resources or related field.
• 5+ years of relevant HR compliance experience.
• Experience in project management and HR procedure implementation.
• Knowledge of HR regulatory and compliance environments, including emerging legislation.
• Experience managing federal and state reporting requirements for federal contractors is a plus.
• International HR compliance experience is a plus.
• Occasional travel required
• Office hours are 7:30am – 5:30pm Monday – Thursday and 7:30am – 11:30am Friday.

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 18 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.