Human Resources Compliance Manager

Mitchell Martin Inc.; New York (NY); On-site; USD 110,000 - 150,000; Full time

Job summary

Mitchell Martin Inc. is seeking an experienced Compliance Leader in New York to oversee multi-state employment compliance, audits, and reporting. You will partner with CHRO and HR leaders to ensure timely policy updates, disclosures, and robust recordkeeping.

The role requires 5+ years in HR compliance, strong project management, and proficiency with HRIS and payroll systems. You will drive continuous improvement across the organization through cross‑functional collaboration.

Qualifications

• Bachelor’s degree in HR, business, legal studies, or related field or equivalent experience.
• 5+ years in HR, employment compliance, or related area.
• Experience supporting a multi-state workforce.
• Knowledge of wage/hour, leave, I-9, reporting requirements.
• Auditing experience and remediation planning.
• Strong project management and stakeholder coordination.
• Experience with HRIS, payroll, and learning management systems.
• Proficiency in Microsoft Office applications.
• SHRM-CP/SHRM-SCP/PHR/SPHR or similar preferred.

Responsibilities

• Monitor employment law developments across states/localities.
• Advise on policy/process/payroll and system updates.
• Track compliance across ~40 states and local jurisdictions.
• Develop and maintain an audit program for wage, I-9, postings, and records.
• Create a comprehensive HR compliance calendar with deadlines.
• Coordinate data collection and reporting (EEO-1, Form 5500, etc.).
• Identify training needs and coordinate compliance training.
• Recommend tools and resources to strengthen the program.
• Lead cross-functional compliance projects with HR, Finance, Legal, IT, and Payroll.

Skills

Project management

Communication

Attention to detail

HR compliance knowledge

Problem-solving

Education

Bachelor’s degree in HR, business, legal studies, or related field

HR certification (preferred)

Tools

HRIS

Payroll systems

Learning management systems

Compliance-tracking software

Document management systems

Microsoft Excel

PowerPoint

Word

Job description

Reports to: Chief Human Resources Officer

Classification: Exempt

Key Responsibilities

Multi-State Employment Compliance

• Monitor federal, state, and local employment law developments affecting the company’s workforce and operations.
• Evaluate changes in employment requirements and provide clear, practical guidance regarding necessary policy, process, payroll, system, or communication updates.
• Maintain an organized process for tracking compliance requirements across approximately 40 states and applicable local jurisdictions.

Compliance Audits and Reviews

• Develop and maintain a recurring audit program to evaluate compliance in areas including:
• Paid sick and safe leave
• State and local minimum wage requirements
• Exempt and non-exempt employee classifications
• Overtime and wage-and-hour practices
• I-9 completion, documentation, and retention
• Federal, state, and local labor law postings
• Employee handbook policies and state addenda
• Federal, state, and local leave requirements
• Payroll and timekeeping compliance
• Pay transparency and job-posting requirements
• Required employee notices, acknowledgments, and records
• Personnel file and document-retention practices
• Document audit findings, identify potential risks, and recommend practical corrective actions.
• Maintain organized records demonstrating the company’s compliance efforts and completed corrective actions.

Compliance Calendar and Reporting

• Create and maintain a comprehensive HR compliance calendar that includes recurring federal, state, and local deadlines.
• Coordinate required data collection, preparation, review, and submission for items such as:
• EEO-1 reporting
• Form 5500 audits and related information requests
• Benefit plan audits and filings
• Annual policy and handbook reviews
• Required employee training
• I-9 and personnel-record audits
• Labor law poster updates
• Other applicable government reports, notices, and certifications
• Provide the CHRO with regular updates on emerging requirements, audit results, open risks, remediation progress, and upcoming deadlines.
• Help establish consistent documentation and recordkeeping practices across HR and related functions.

Training and Education

• Identify compliance-related training needs based on regulatory requirements, audit findings, business changes, and observed risk areas.
• Coordinate required training schedules, participation tracking, reminders, and completion records.
• Partner with the Vice President of Learning & Development to research and develop accurate, practical compliance training content.

Tools, Resources, and Process Improvement

• Research and recommend tools, technology, subscriptions, and outside resources that can strengthen the company’s compliance program.
• Identify ways to maximize existing resources available through organizations such as SHRM, Staffing Industry Analysts, employment counsel, insurance carriers, benefits partners, HR technology vendors, and government agencies.
• Lead or coordinate multi-department compliance projects involving HR, Payroll, Benefits, Finance, Legal, IT, Recruiting, Sales, Onboarding, and Learning & Development.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Legal Studies, or a related field, or equivalent professional experience.
• Five or more years of progressive experience in human resources, employment compliance, employee relations, HR operations, payroll compliance, or a related area.
• Experience supporting a multi-state workforce
• Working knowledge of federal, state, and local employment requirements, including wage and hour, leave, paid sick time, I-9 compliance, employee classification, record retention, pay transparency, and required employment reporting.
• Demonstrated experience conducting audits, documenting findings, and managing corrective-action plans.
• Strong project-management skills, including the ability to coordinate multiple stakeholders and deadlines without direct supervisory authority.
• Experience working with HRIS, payroll, learning-management, compliance-tracking, or document-management systems.
• Proficiency in Microsoft Excel, PowerPoint, Word, and related business applications.
• HR certification such as SHRM-CP, SHRM-SCP, PHR, SPHR, or a compliance-related credential is preferred.
• Experience within staffing, professional services, or another highly regulated, multi-jurisdictional organization is a plus.
• Curious and proactive approach to identifying emerging compliance risks
• Strong knowledge of HR compliance principles
• Exceptional organization and attention to detail
• Independent judgment and personal accountability
• Research and analytical ability
• Project and deadline management
• Risk identification and problem-solving
• Clear written and verbal communication
• Discretion when handling confidential information
• Comfort working with employees and leaders at all organizational levels
• Collaborative, flexible, and willing to assist beyond narrowly defined responsibilities