Human Resources Clerk

Incobrasa Industries; Town of Gilman (WI); On-site; USD 23,000 - 30,000; Part time

Job summary

Incobrasa Industries is seeking a part-time HR Clerk in Gilman, IL to maintain employee records, assist payroll preparation, and coordinate recruitment activities. The role supports onboarding, answers policy questions, and ensures timely communication of HR procedures.

Strong organizational skills, MS Office proficiency, and basic HR knowledge are required; experience with HRIS/payroll software and bilingual ability are a plus.

Qualifications

• High school diploma or equivalent.
• Proven administrative/clerical experience, preferably in HR.
• Basic knowledge of HR principles and labor laws.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.

Responsibilities

• Maintain and update employee records, including personal information, employment history, and benefits enrollment.
• Assist in the recruitment process by posting job openings, scheduling interviews, and communicating with candidates.
• Support onboarding and orientation activities for new hires, including preparation of necessary documentation.
• Respond to employee inquiries regarding HR policies, benefits, and procedures.
• Prepare reports related to HR metrics and assist with audits as required.

Skills

Administrative experience

Organizational skills

Attention to detail

Strong communication skills

Bilingual abilities

Education

High school diploma or equivalent

Tools

MS Office

HRIS

Payroll software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Part-time Regular Admin Support Gilman, IL, US

Salary Range: $17.00 To $22.00 Hourly

About Company:

Soybean Processing and Biodiesel Manufacturing Company

Locations

Soybean Processing and Biodiesel Manufacturing Company- Gilman, IL

Grain Elevator - Goodland, IN

Incobrasa is a soybean processing and biodiesel manufacturing company in Central Illinois with roots in the industry going back over 50 years. With a long company history focused on agriculture, our business efforts expanded from Brazil to the United States in 1982. We process soybeans. Year-round, all day, every day. Our process and systems are cutting edge, consisting of our shipping & receiving facilities, high-volume grain dryer, 8 concrete 190,000 bushel silos and multiple facilities including soybean preparation, oil extraction, refinery, food-grade oil packaging and biodiesel production. We have a long-standing relationship with our suppliers of soybeans. Our soybeans are sourced from a number of local elevators and suppliers in Illinois and surrounding states.

Soybean Processing and Biodiesel - Gilman, IL

- Animal Feed. Animal feed made from soybeans is the most important protein source used to feed farm animals. As a soybean processor, large quantities of soybean meal and soybean hull pellets are produced as a by-product of oil extraction.

- Vegetable Oil. Incobrasa operates a state-of-the-art packaging and labeling facility that features various production lines of bottled and canned vegetable oil.

- Biodiesel. Incobrasa is a member of the National Biodiesel Board. We are BQ-9000 and RFS certified, with an annual production capacity of 44 million gallons. Biodiesel is a renewable biofuel that is clean-burning and offers a replacement or supplement to regular diesel fuel.

Barge- Pekin, IL

- Incobrasa recently acquired a barge operation in Pekin. Grain barge operation is a vital component of the agricultural supply chain, facilitating the efficient transportation of bulk grain.

Our Grain Elevator. - Goodland, IN

- We receive, store, and transport Soybeans and Corn. Our corn capacity is 1,200,000 bushels, and our soybean capacity is 1,400,000.

About the Role:

The Human Resources Clerk plays a vital role in supporting the HR department by managing and maintaining employee records and ensuring compliance with labor regulations and company policies. This position is responsible for facilitating smooth HR operations by handling administrative tasks such as processing employment documentation, assisting with payroll preparation, and coordinating recruitment activities. The role requires close collaboration with various departments to ensure accurate and timely communication of HR policies and procedures. The HR Clerk contributes to creating a positive work environment by supporting employee relations and assisting policy interpretation. Ultimately, this position ensures that the organization’s human resources functions operate efficiently, supporting the overall productivity and compliance of the company.

Minimum Qualifications:

• High school diploma or equivalent.
• Proven experience in an administrative or clerical role, preferably within human resources.
• Basic knowledge of HR principles and labor laws.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.

Preferred Qualifications:

• Familiarity with HR information systems (HRIS) and payroll software.
• Excellent communication skills, both written and verbal.
• Ability to handle sensitive and confidential information with discretion.
• Knowledge of safety rules and regulations.
• Bi-lingual skills a plus.

Responsibilities:

• Maintain and update employee records, including personal information, employment history, and benefits enrollment.
• Assist in the recruitment process by posting job openings, scheduling interviews, and communicating with candidates.
• Support onboarding and orientation activities for new hires, including preparation of necessary documentation.
• Respond to employee inquiries regarding HR policies, benefits, and procedures.
• Prepare reports related to HR metrics and assist with audits as required.

Skills:

The required skills such as organizational ability and attention to detail are essential for accurately maintaining employee records. Proficiency in Microsoft Office enables the HR Clerk to efficiently prepare reports, manage correspondence, and schedule recruitment activities. Knowledge of labor laws ensures compliance and helps the clerk support the company in adhering to industry regulations. Preferred skills like familiarity with HRIS and payroll software streamline administrative tasks and improve data accuracy. Strong communication skills facilitate effective interaction with employees and management, ensuring clear understanding of HR policies and fostering a supportive workplace environment.