Human Resources Clerk

LM Manufacturing; Detroit (MI); On-site; USD 42,000 - 62,000; Full time

Job summary

LM Manufacturing is seeking a detail-oriented Human Resources Clerk to provide essential administrative support within a manufacturing setting. You will manage confidential records, assist with onboarding and payroll, and coordinate between HR and employees to maintain accurate data and compliant processes.

The role requires strong organizational skills, discretion, and the ability to handle multiple tasks in a fast-paced environment.

Qualifications

• High school diploma or GED required.
• Associate degree or coursework in Human Resources, Business Administration, or related field preferred.
• Minimum of 1–2 years of administrative or clerical experience preferred.
• Previous Human Resources experience preferred.
• Experience in a manufacturing or unionized environment is a plus.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
• Experience using HRIS platforms, preferably Paylocity.

Responsibilities

• Maintain accurate and confidential employee personnel files, electronic and physical.
• Process employee documentation, including changes, attendance, and status updates.
• Organize, scan, upload, and file HR documents in designated systems.
• Monitor HR email inbox and route requests to appropriate personnel.
• Assist with preparation of HR reports, correspondence, spreadsheets, and notices.
• Ensure records comply with company policies and retention requirements.
• Assist with scheduling interviews, orientations, and onboarding activities.
• Enter and update new-hire information in Paylocity.
• Track onboarding requirements and follow up with employees as needed.
• Assist with timekeeping inquiries and discrepancies with HR/payroll.
• Support payroll-related documentation and HRIS audits.

Job description

Description

POSITION SUMMARY

The Human Resources Clerk provides administrative and clerical support to the Human Resources Department, ensuring accurate employee records, timely processing of HR documentation, and efficient daily HR operations. This position serves as a point of contact for employees and supports recruitment, onboarding, attendance tracking, employee relations, payroll administration, and compliance activities.

The ideal candidate is highly organized, detail-oriented, dependable, and capable of managing confidential employee information in a fast-paced manufacturing environment.

The Human Resources Clerk is expected to demonstrate and uphold LM Manufacturing's 5Cs: Care, Commit, Connect, Communicate, and Celebrate, while supporting a positive, respectful, and employee-focused workplace culture.

ESSENTIAL DUTIES AND RESPONSIBILITIES

HR Administration and Employee Records

• Maintain accurate and confidential employee personnel files, both electronic and physical.
• Process employee documentation, including personnel changes, corrective actions, attendance records, and employment status updates.
• Organize, scan, upload, and file HR documents in designated systems.
• Monitor the centralized Human Resources email inbox and route employee requests and documentation to appropriate HR personnel.
• Assist with preparation of HR reports, correspondence, spreadsheets, and employee notices.
• Ensure employee records are maintained according to company policies and applicable retention requirements.

Recruitment and Onboarding Support

• Assist with scheduling interviews, orientations, and pre-employment activities.
• Prepare new-hire packets and onboarding documentation.
• Support completion and tracking of Form I-9 and other required employment documents.
• Enter and update new-hire information in Paylocity.
• Track outstanding onboarding requirements and follow up with employees as needed.
• Assist HR staff with preparing employee identification badges and orientation materials.

Attendance and Timekeeping Support

• Receive, organize, and maintain employee attendance documentation.
• Assist with entering and updating approved attendance-related information.
• Track and file employee call-offs, medical documentation, early-out forms, and related records.
• Support HR Generalists in maintaining attendance records and reporting.
• Assist with timekeeping inquiries and direct discrepancies to the appropriate HR or Payroll representative.

Payroll and HRIS Support

• Assist with employee data entry and verification in Paylocity.
• Process approved employee information changes, including addresses, contact information, and employment status.
• Review records for accuracy and report discrepancies to HR leadership.
• Assist with payroll-related documentation and employee inquiries.
• Support HRIS audits and data accuracy initiatives.

Employee Relations and Union Documentation

• Maintain organized records of corrective actions, grievances, employee statements, and other employee relations documentation.
• Assist with preparing documents for grievance meetings and investigations, as directed by HR leadership.
• Track submission and completion of disciplinary documentation.
• Support HR with maintaining documentation required under the Collective Bargaining Agreement.
• Maintain strict confidentiality of employee relations and labor-related matters.
• Refer employee concerns and contractual questions to designated HR leadership.

Employee Services and Communication

• Provide professional, courteous assistance to employees regarding general HR questions.
• Direct employees to appropriate HR personnel for matters requiring interpretation, investigation, or management decisions.
• Assist with employee communications, announcements, and bulletin board updates.
• Support employee engagement activities, recognition programs, and company events.
• Assist with employee requests for employment verification, benefits information, and HR documentation, consistent with established procedures.

Compliance and Audit Support

• Assist with periodic personnel file and Form I-9 audits.
• Support documentation requests related to internal audits, customer audits, and regulatory compliance.
• Track required employee forms and outstanding documentation.
• Maintain organized records to support HR compliance and reporting.
• Follow company policies regarding confidentiality, information security, and document retention.

Requirements

REQUIRED QUALIFICATIONS

Education and Experience

High school diploma or GED required.

Associate degree or coursework in Human Resources, Business Administration, or a related field preferred.

Minimum of 1–2 years of administrative or clerical experience preferred.

Previous Human Resources experience preferred.

Experience in a manufacturing or unionized environment is a plus.

Knowledge, Skills, and Abilities

Proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams.

Experience using HRIS platforms, preferably Paylocity.

Strong organizational skills and attention to detail.

Ability to manage multiple priorities and meet deadlines.

Strong written and verbal communication skills.

Ability to handle confidential and sensitive information professionally.

Strong interpersonal and customer service skills.

Ability to work independently and collaboratively.

Understanding of basic HR processes and recordkeeping requirements.

Ability to interact professionally with employees, supervisors, management, and union representatives.

CORE COMPETENCIES

Accuracy and Attention to Detail: Maintains reliable records and minimizes administrative errors.

Confidentiality: Protects employee information and follows company privacy requirements.

Accountability: Completes assigned tasks accurately and within established deadlines.

Customer Service: Responds professionally and respectfully to employee needs.

Teamwork: Supports HR team members and collaborates across departments.

Communication: Communicates clearly, professionally, and promptly.

Adaptability: Adjusts priorities effectively in a fast-paced manufacturing environment.

LM MANUFACTURING'S 5Cs

All employees are expected to demonstrate LM Manufacturing's core values:

CARE: Treat employees and colleagues with dignity, respect, and compassion.

COMMIT: Demonstrate accountability, dependability, and dedication to excellence.

CONNECT: Build positive working relationships and promote collaboration.

COMMUNICATE: Share information clearly, professionally, and respectfully.

CELEBRATE: Recognize accomplishments and contribute to a positive workplace culture.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

Work is primarily performed in an office environment within an active manufacturing facility.

May require occasional visits to production areas in compliance with safety requirements.

Ability to sit, stand, walk, and use standard office equipment throughout the workday.

Ability to lift and move office materials weighing up to 20 pounds, with or without reasonable accommodation.

May require occasional flexibility in work hours to support multiple production shifts.

PERFORMANCE EXPECTATIONS

Success in this position will be evaluated based on:

Accuracy and completeness of employee records.

Timely processing and filing of HR documentation.

Responsiveness to employee and management inquiries.

Compliance with established HR procedures.

Accuracy of HRIS data entry.

Organization and maintenance of personnel files.

Demonstrated professionalism, confidentiality, and teamwork.

Consistent demonstration of LM Manufacturing's 5Cs.