Human Resources Associate I

University of Baltimore; Baltimore (MD); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Tuition remission

Pension plan

Job summary

University of Baltimore is hiring for an on-campus HR administrative role. You will review new hire Workday transactions, verify data, and process onboarding paperwork. The position supports the Office of Human Resources with phone coverage, email management, and filing, while assisting with I-9s and audits.

The role requires a high school diploma or GED and at least three years of clerical experience, including HR exposure. Some telework may be possible with supervision approval.

Qualifications

• Education: High school diploma or GED required.
• Experience: at least three years of clerical work, including HR exposure.
• Substitution: 30 college credits equal one year of experience.

Responsibilities

• Provide administrative support to the Office of Human Resources.
• Answer phones, monitor email inbox, and maintain personnel files.
• Assist with new hire onboarding paperwork and Workday tasks.
• Process I-9 documentation and track onboarding steps.
• Support verifications, audits, and HR events.

Skills

Customer service

Communication

Data entry

Phone handling

Workday

Microsoft Office

Education

High school diploma or GED

Some college coursework in HR

Tools

Workday

Microsoft Office Suite

Job description

Reporting to the Assistant Director, this position provides administrative and complex clerical support to the Office of Human Resources. Primarily responsible for reviewing new hire Workday employment transactions, verifying accuracy of data, and approving or correcting the transaction. Provides administrative support for the HR office, including phone coverage, managing the HR email in-box, and processing new hire paperwork. Assists with creating and maintaining electronic and paper files and customer service for UBalt hiring departments and employees.

This role will initially be fully on campus, with some telework possible with supervisory approval.

Responsibilities:

• Provides administrative support to the Office of Human Resources, answering phones, monitoring the office email inbox, and maintaining electronic personnel files. Provides customer service to employees and supervisors related to contract questions, employment policies, time entry, and other job-related questions.
• Responsible for completion of new hire onboarding paperwork. Is the first point of contact and provides new hires instructions regarding Workday onboarding tasks. Submits required paperwork to the Central Payroll Bureau.
• Responsible for I-9 process, completing employer section in Workday and tracking new hires who need to complete their 1-9, communicating with the employees, supervisors and contract coordinators.
• Processes verifications and assists with audit requests.
• Assists with special events sponsored and/or organized by the Office of Human Resources.
• Assists in developing and improving business processes. Identifies recurring questions or issues, assists in development of job aids, escalates issues to Assistant Director.

Minimum Qualifications:

• Education: High school diploma or GED
• Experience: Three years of clerical experience, including one year in Human Resources.
• Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Preferred Qualifications:

• Education: Some college coursework in human resources
• Experience: Work in a human resources department in a college or university

Required Knowledge, Skills and Abilities:

Demonstrated simple to moderate problem-solving skills. Excellent customer service and communication skills. PC, word processing, spreadsheet and Workday skills. Ability to juggle multiple priorities. Proficiency in Microsoft Office Suite programs. Ability to learn and adapt to new technology while staying current with emerging technology; seeks opportunities to apply available technology to improve department results/service delivery. Is results-oriented; takes accountability for completing work assignments; meets commitments and deadlines. Responds with appropriate urgency to customer requests for information and/or assistance. Effectively follows university policies without alienating customers. Takes personal responsibility for resolving customer issues. Develops effective working relationships inside and outside immediate work area. Contributes ideas and shares information within and across work groups; shares lessons learned, documents processes. Displays cooperative and open-minded behavior in working with others. Takes responsibility for continuous development and performance improvement. Continually builds on and develops conceptual knowledge bases. Constructively voices new ideas; persists; takes extra steps to overcome negative responses. Anticipates customer needs; keeps customers abreast of relevant changes; distributes helpful information.

We offer a competitive benefits package, including health, life, prescription, and dental plans, tuition remission benefits, paid leave (14 days of annual, 15 days of sick, 3 days personal, and 14-15 holidays), and a pension plan with employer contributions. The role is eligible for overtime. You can see more details on our benefits here.