Human Resources Assistant - Time and Leave

State of South Carolina; Cayce (SC); On-site; USD 38,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Long-term disability

Life insurance

15 days annual leave

15 days sick leave

13 paid holidays

Paid parental leave

Retirement benefits (SCRS/State ORP)

Deferred compensation

Job summary

The South Carolina Department of Behavioral Health and Developmental Disabilities (BHDD) is seeking a Human Resources Assistant to serve as a Time Administrator in the Payroll section. You will ensure accurate employee pay by processing time and leave in SCEIS Central, coordinating with employees and supervisors, and resolving related issues.

Candidates should have a high school diploma with HR/administrative experience, knowledge of SAP/SCEIS, and strong Microsoft Office skills.

Qualifications

• High school diploma and relevant HR or administrative experience.
• Experience with time administration and SAP/SCEIS.
• Proficient in Microsoft Office Suite.
• Knowledge of HR management principles and agency policies.
• Ability to communicate effectively and establish relationships.

Responsibilities

• Ensure employees enter time and leave via SCEIS Central and timeliness of time sheets.
• Maintain SCEIS records with proper shift substitutions and approvals.
• Enter shift differentials accurately and ensure approvals prior to entry.
• Generate and review missing/unapproved time/leave reports and communicate findings.
• Assist with attendance/absence types, providing guidance on access and passwords as needed.
• Monitor MyTimesheet access and assist managers and employees to resolve issues.
• Collaborate with BHDD HR team and perform other duties as assigned.

Job description

Are you passionate about making a real difference in people's lives? Join our team at the South Carolina Department of Behavioral Health and Developmental Disabilities (BHDD) where we are dedicated to providing compassionate and accessible care to our community. We are seeking a Human Resources Assistant who is motivated to support our employees as they assist individuals and families navigating life's challenges and achieving long-term wellness.

This position serves as a Time Administrator within the Payroll section of the BHDD Division of Human Resources (HR). In this critical role, you will execute essential time and leave functions to ensure accurate employee pay. You will collaborate closely with employees, supervisors, and central office or field HR personnel to process transactions and resolve related issues efficiently. Key responsibilities include:

• Responsible for ensuring assigned employees are entering their working time and leave via SCEIS Central. Timely records time sheets in SCEIS/SAP submitted by staff who do not have access to SCEIS Central.
• Ensures schedules in employees SCEIS record(s) are maintained with proper shift substitutions.
• Enters in shift differential for all shift differential eligible employees in an accurate and timely manner. Ensures working time is approved prior to shift differential being entered in SAP/SCEIS.
• Generates and reviews the missing time report, unapproved time report, unapproved leave report, time collision report, cumulated time evaluation results report, and other reports as needed. Takes action when necessary to ensure reports have been reconciled. Responsible for communicating unapproved time/leave or missing time/leave with supervisors and/or relevant human resources staff. Ensures all missing time reports prior to closing of payroll.
• Assists with recording other attendance/absence types such as on-call, call back, charge nurse, etc.
• Assists employees with access to SCEIS Central. Monitors employee/manager time entry and approval to ensure it is being done in a timely manner. Notifies supervisor of any potential access issues for managers, as well as employees who are missing their "MyTimesheet" tile on SCEIS Central. Provides guidance on password resets, log in help and related training as necessary.
• Functions as a team member of BHDD Human Resources and assists other areas of Human Resources when needed. Performs additional duties as assigned.

This position is located at BHDD's Central Office in Cayce, SC.

A high school diploma and relevant human resources or administrative experience.Experience with time administration and/or SAP/SCEIS. Proficient in Microsoft Office Suite.

Knowledge in basic principles and practices of human resource management. Knowledge of the policies and procedures of the assigned program area(s) and of agency policies and procedures. Ability to establish and maintain effective working relationships. Ability to make and communicate decisions. Ability to analyze data and present ideas effectively. Ability to communicate effectively.

Employment Contingency:Employment is contingentupon our receipt of the following required pre-employment screenings: medical screening – to include a drug screening; background record checks (to includefingerprinting), South Carolina Department of Social Services’ Child Abuse and Neglect Central Registry screening, U.S. Department of Health and Human Services Office of Inspector General “List of Excluded Individuals/Entities” screening; South Carolina Department of Motor Vehicles Driving Record check; and a review of transcripts verifying educational credentials.We reserve the right to rescind an offer of employment in the event minimum requirements are not met to include positions that require certifications and/or licensure, your application is incomplete or inaccurate, or our review of your background uncovers information, including opinions of previous employers and references, which cause us to conclude, at our sole discretion, that you are not suited for the position.
State Disaster Plan:In accordance with the State's Disaster Plan, which includes hazardous weather, employees of The South Carolina Department of Behavioral Health and Developmental Disabilities, Office of Intellectual and Developmental Disabilities may be required to work in times of an emergency or disaster.
Supplemental Questions:Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the State application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The South Carolina Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

The South Carolina Department of Behavioral Health and Developmental Disabilities, Office of Intellectual and Developmental Disabilities offers an exceptional benefits package for FTE positions that includes:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices*
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)