Human Resources Assistant Service Team

Volunteers of America; Los Angeles (CA); In loco; USD 31.000 - 33.000; Tempo pieno

Descrizione del lavoro

Volunteers of America Los Angeles (VOALA) is seeking an HR Assistant to support the HR Service Team, assisting with employment onboarding of new employees and handling general administrative tasks.

This role involves triaging incoming calls, organizing documents for electronic archiving, processing employment verifications, supporting resignation/termination workflows, and aiding recruitment activities across Adult and Children Services.

Competenze

• Experience in a Human Resources role.
• Bilingual in English and Spanish is preferred.
• Familiar with HR software and recruitment processes.

Mansioni

• Triage incoming calls and direct to HR support.
• Assist with onboarding and new hire orientation.
• Organize documents for electronic archiving and data entry.
• Process employment verifications and update HRIS records.
• Support resignation/termination workflows and recruitment activities.

Conoscenze

HR experience

Bilingual English/Spanish

Formazione

High School diploma or GED; some college coursework in HR/Business

Strumenti

UltiPro

Applicant Tracking Systems

Descrizione del lavoro

Helping Our Most Vulnerable Change Their Life Stories

Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at www.voala.org .

PAY RATE: $22.71 - $23.90 Per Hour
BENEFITS: VOALA offers competitive medical, dental, vision and retirement benefits.

JOB SUMMARY AND PURPOSE

Serving in the HR Service Team, the HR Assistant position is a resource for the Human Resources department, assists with the Employment/Onboarding of new employees general administrative tasks.

DUTIES AND RESPONSIBILITIES

• Supports HR Service Team: performs triage on incoming calls directing calls to appropriate HR support; performs employee onboarding tasks and assists new employee orientation
• Perform administrative duties such as identifying and organizing documents for electronic archiving, photocopying, data entry and organize materials, credential and licensing tracking
• Assist with processing Employment Verifications on Accurate (including initiating the request, follow-up with candidates, checking that information is verified, asking for additional documents as needed)
• Assist with resignation/termination workflows (initiating workflow requests on UltiPro, terminating benefits, updating termination/resignation log); Process employee terminations in HRIS, including final paycheck
• Other duties as assigned

ESSENTIAL ABILITY ACKNOWLEDGEMENT

Ability to work and deal with difficult, uncooperative, and potentially aggressive clients as VOALA serves the neediest of the needy in our programs, which may include clients with homelessness, mental illness, substance abuse, recently released from incarceration, and other challenges.

ESSENTIAL DUTIES:

• An essential function of this position requires incumbents to report to the office.
• Assist with processing Employment Verifications for all new hires and collect relevant documentation, perform current employee verifications as needed.
• Assist with resignation/termination workflows.
• Updating application log to ensure that all new hire workflows have been initiated by the Service Team, and that approvals are complete before pay period end
• Provide support and assistance for recruitment activities including, identifies opens positions for Adult and Children Services, coordinating interviews with the recruitment team
• Updates and maintain candidate records in ATS (Jobscore) system
• Creates flyers to advertise positions on various social media platforms; LinkedIn, Facebook, virtual job fairs and careers website
• Other duties as required and may be subject to change

MANDATED REPORTER

As service providers to the underprivileged and vulnerable in our community, all employees are considered Mandated Reporters, and must report any instance of physical or sexual abuse to proper authorities.

Qualifications

REQUIREMENTS:

• Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
• Ability to perform under circumstances of possible emotional stress and conflicts dealing with difficult, uncooperative, and potentially aggressive clients as VOALA serves the neediest of the needy in our programs which may include clients with homelessness, mental-illness, substance abuse, recently released from incarceration and other challenges.

EDUCATION:

• High School or GED and some college coursework in Human Resources, Business, or related field

EXPERIENCE:

• Experience in a Human Resources role

PREFERRED QUALIFICATIONS:

• Familiar with Applicant Tracking Systems and databases.
• Familiar with UltiPro
• Bilingual in English and Spanish

Volunteers of America is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.