Human Resources Assistant - Seattle, WA

Concessions International; Seattle (WA); On-site; USD 52,000 - 72,000; Full time

Job summary

Concessions International seeks to fill roles focused on human resources duties and operational administration. The position covers maintaining HR files, onboarding new hires, processing badge access, and handling recruitment-related tasks in a regulated environment.

The role includes auditing HR records, managing job postings, answering policy inquiries, and ensuring compliance with airport requirements. It involves coordinating orientation and related administrative tasks within a team setting.

Responsibilities

• HR duties: Ensure accurate and up-to-date HR files, records and documentation.
• HR duties: Uphold integrity and confidentiality of HR files and records.
• HR duties: Perform periodic audits of HR files and records.
• HR duties: Enter new hire data into the HR Information Systems (HRIS) and maintain accurate records of active job openings and received applications.
• HR duties: Manage internal and external job postings.
• HR duties: Answer frequently asked questions from applicants and employees regarding policies, benefits, hire processes, etc., referring complex queries to senior HR staff or management.
• HR duties: Schedule, organize materials and conduct new hire orientation.
• HR duties: Assist with onboarding activities such as background checks, fingerprint appointments and I9 verifications.
• HR duties: Assist with recruitment activities, including creating job postings, organizing/interview scheduling and candidate pre-screening.
• Employee engagement activities.
• All other duties assigned.
• Admin duties: Assist with office tasks, supply management, special projects and other duties as assigned.
• Process badge applications for new employees, renewals for current employees and termination of badge access for exiting employees in compliance with airport requirements.
• Process invoicing and auditing vendor statements and invoice reconciliation.
• All other duties assigned.

Job description

Human Resources Duties And Responsibilities

• Ensure accurate and up to date human resources files, records and documentation
• Uphold integrity and confidentiality of human resources files and records.
• Perform periodic audits of HR files and records to ensure all required documents are collected and filed appropriately.
• Enter new hire data into the HR Information Systems (HRIS) and maintain accurate records of active job openings and received applications.
• Manage internal and external job postings.
• Answer frequently asked questions form applicants and employees regarding standard policies, benefits, hire processes etc., and refer more complex questions to senior- level, HR staff or management.
• Schedule, organize materials and conduct new hire orientation.
• Assist with onboarding activities such as background checks, fingerprint appointments and I9 verifications.
• Assist with recruitment activities, including but not limited to creating job postings, coordinating/scheduling interviews and pre-screening candidates.
• Employee engagement.
• All other duties assigned.

Operations Administrative Duties And Responsibilities

• Assist with various administrative and office tasks, including office supply management, special projects and other duties assigned.
• Process badge applications for new employees, renewals for current employees and termination of badge access for exiting employees in compliance with airport requirements.
• Process invoicing and auditing vendor statements and invoice reconciliation.
• All other duties assigned,

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.