Human Resources Assistant -PT

United Commercial Services; Grand Rapids (MI); On-site; USD 21,000 - 34,000; Part time

Job summary

United Commercial Services is seeking a part-time HR Assistant to support recruiting, onboarding, and day-to-day HR operations in Grand Rapids, MI. You will work closely with the HR Manager and staff, handling tasks from applications to documentation while maintaining confidentiality and accuracy.

The role emphasizes organization, reliability, and professional communication with candidates and employees. In-person work in Grand Rapids, with 25–30 hours per week.

Qualifications

• HR experience or administrative experience preferred.
• Strong organization and attention to detail; you notice what others miss.
• Friendly, professional communication and comfort interacting with diverse people.

Responsibilities

• Review applications, contact candidates, and coordinate interviews.
• Coordinate pre-employment paperwork, background checks, orientation, and onboarding.
• Maintain accurate employee files and HR records.
• Assist with timekeeping reviews and follow up on missing data.
• Prepare HR correspondence and support administrative projects.
• Handle confidential information with discretion.

Skills

Communication

Organizational skills

Attention to detail

Time management

Multitasking

Discretion with confidential info

Tools

Outlook

Word

Excel

HRIS systems

Job description

Looking for a part-time HR role where your organization and people skills actually make a difference? An established commercial services company is seeking a dependable, detail-oriented HR Assistant to help keep recruiting, onboarding, and day-to-day HR operations running smoothly. You will work closely with the HR Manager, supervisors, candidates, and employees in a role that offers variety, responsibility, and plenty of interaction with people.

What You'll Do

• Review applications, connect with candidates, and coordinate interviews.
• Coordinate pre-employment paperwork, background checks, orientation, and new-hire onboarding.
• Help new employees complete required forms and documentation so they are ready for a successful start.
• Maintain accurate employee files, recruiting trackers, and other HR records.
• Coordinate with supervisors on start dates, schedules, and outstanding employee paperwork.
• Assist with timekeeping reviews and follow up when information is missing or needs clarification.
• Answer routine employee questions and know when to involve the HR Manager.
• Prepare HR correspondence and pitch in on administrative projects as needs arise.
• Handle employee and applicant information with professionalism, discretion, and confidentiality.

What We're Looking For

• Previous HR, recruiting, or administrative experience is preferred.
• Strong organization and attention to detail - you notice the things that others may miss.
• Friendly, professional communication skills and comfort interacting with a variety of people.
• Ability to juggle multiple priorities, follow through, and meet deadlines.
• Proficiency with Outlook, Word, and Excel.
• Comfort learning HR, recruiting, and timekeeping systems.
• Good judgment and discretion when working with sensitive employee information.
• Availability to work 25-30 hours per week.

Why This Role?

This is a great fit for someone who likes keeping things organized, following through, and helping employees and managers have a better experience. You'll play a meaningful part in hiring and onboarding while supporting the everyday HR needs of a busy, established company.

Experience

• Human resources: 1 year (Required)

Ability To Commute

• Grand Rapids, MI 49505 (Required)

Work Location: In person

Must pass criminal background check