Human Resources Assistant, HBS Human Resources

Harvarduniversity; Boston (MA); Hybrid; USD 52,000 - 68,000; Full time

Job summary

Harvard University, based with Harvard Business School Human Resources, seeks an HR Assistant to provide administrative support across events, communications, learning and development, and payroll-related processes. You will be the friendly first point of contact and help manage multiple priorities in a hybrid on-site/off-site setting in Boston, MA.

Responsibilities include front-desk coordination, invoice processing, staff communications, and assisting with orientation and training materials,

Qualifications

• High school diploma or GED required.
• 3+ years in administrative support roles required.
• Education beyond high school may count toward the required experience.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint and Outlook) required.

Responsibilities

• Coordinate HR events and front-desk activities.
• Process invoices and perform weekly financial sweeps.
• Support the Rewards & Recognition program with consultants and payroll.
• Assist with Learning & Development and orientation programs.
• Prepare materials and manage course logistics in Harvard Training Portal.
• Collaborate with colleagues across HBS and university departments to ensure high service levels.
• Provide on-site support and act as a backup to others.

Skills

customer-service mindset

attention to detail

confidentiality

written and verbal communication

organizational skills

time-management

teamwork

learn new systems

Canva proficiency

Education

High school diploma or GED

Tools

Microsoft Office

Canva

Job description

Job Summary

Are you looking to start or expand your career in Human Resources? Do you thrive in a collaborative, creative, and service-focused team environment?
Harvard Business School's Human Resources team is seeking a highly organized, detail-oriented HR Assistant to provide administrative, coordination, and program support across a broad range of HR activities.
As a key member of the HR team, you will serve as a welcoming first point of contact for the department while supporting events, communications, learning and development programs, financial and administrative processes, and employee recognition initiatives. This is an excellent opportunity for someone who enjoys working with people, managing multiple priorities, and contributing to a dynamic team.

Job-Specific Responsibilities

• Front Desk & Office Administration : coordinate HR events, serve as a welcoming and professional front-facing representative of HBS Human Resources in-person and on the phone, maintain departmental calendar and supplies.
• Financial administration support : process invoices, perform weekly financial sweeps, work with HBS Financial Office to resolve issues.
• Rewards & Recognition (R&R) Program : process requests for R&Rs, working closely with consultants and HBS Payroll.
• Communications : Will work closely with Chief Human Resources Officer on production on the monthly HR Digest and serve as back-up for the monthly staff newsletter Notices.
• Learning & Development : assist with full range of Learning and Development and employee engagement sessions, including the HBS Orientation Program. Prepare materials, set up and monitor courses in Harvard Training Portal, order supplies, schedule classrooms. Collaborate with colleagues across HBS and other University departments to ensure a high level of service and effective program delivery.
• Other Responsibilities : support additional HR projects and initiatives as needed, often acting as a backup to others. Build trust and collaboration by being present on-site and engaging directly with colleagues and various constituents. This role is responsible for other duties as assigned.

Basic Qualifications

• High school diploma, GED, or equivalent required.
• 3+ years of experience in administrative support role(s) is required.
• Education beyond high school may count toward the required experience.
• Microsoft Office (Word, Excel, PowerPoint and Outlook) experience is a must.

Additional Qualifications and Skills

• A strong commitment to confidentiality and discretion when handling sensitive information.
• Exceptional attention to detail and accuracy.
• A customer-service mindset and a commitment to providing a high level of service to colleagues, employees, visitors, and other stakeholders.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
• Ability to work effectively both independently and as part of a collaborative team.
• Prior experience with content management applications is helpful.
• Familiarity with databases and search techniques is helpful.
• Ability and willingness to learn new systems, processes, and technologies quickly.
• Proficiency with Canva.

Standard Hours/Schedule: 35 hours per week (overtime eligible)

Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position

Pre-Employment Screening: Identity

Other Information: This is a hybrid position which we consider to be a combination of remote and onsite work at our Boston, MA based campus. HBS expects all staff to be onsite a minimum of 3 days per week and departments provide onsite coverage Monday - Friday. Specific hours and days onsite will be determined by business needs and are subject to change with appropriate advanced notice.

We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role.

A cover letter is required to be considered for this opportunity.

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Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University's Policy on Employment Outside of Massachusetts . Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 053. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is