Human Resources Assistant - DHS - DCR - Huttonsville Correctional Facility - Randolph Co.

State of West Virginia; Charleston (WV); On-site; USD 35,000 - 45,000; Full time

Job summary

A leading government agency is seeking a Human Resources Assistant to support HR functions at the Huttonsville Correctional Facility. The role involves clerical support, processing payroll, and assisting employees with HR policies. Candidates must have a high school diploma and clerical experience, particularly in human resources.

Qualifications

• Two years of clerical experience, including HR support.
• Experience in payroll or bookkeeping is necessary.
• Substitutable education for experience count.

Responsibilities

• Assist with HR forms, recruitment, and employee records.
• Utilize state operating systems like Kronos and NeoGov.
• Operate under close supervision, complying with HR policies.

Skills

Clerical duties

Human resources support

Payroll processing

Education

High school diploma or equivalent

Job description

Human Resources Assistant - DHS - DCR - Huttonsville Correctional Facility - Randolph Co.

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Human Resources Assistant - DHS - DCR - Huttonsville Correctional Facility - Randolph Co.

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Nature of Work

Under close supervision, this position will be responsible for assisting the Human Resources Associate in completing, processing, and maintaining all forms, reports, files concerning Human Resources work in the areas of recruitment, employee relations, benefits, payroll, timekeeping, personnel records, employment and classification. Will utilize state operating systems such as Kronos, NeoGov, and OASIS. Based on law, rule and policy, this position will assist new and current employees with understanding processes and completing forms for all human resource and payroll related issues. Performs related duties as assigned. This position requires one 12-hour shift per week in security.

• In accordance with SPB 3088 effective 10/7/23, $5000 will be added to the minimum starting rate of pay for all classifications within a Critical Vacancy Pay Supplemental Facility. Critical Vacancy Pay Facilities: Huttonsville Correctional Center and Jail, Mount Olive Correctional Complex and Jail, Western Regional Jail and Corrections Facility, Northern Correctional Facility (including Ohio County Correctional Center), Northern Regional Jail and Correctional Facility, Chick Buckbee Juvenile Center, Vicki Douglas Juvenile Center, Potomac Highlands Regional Jail and Correctional Facility, and Eastern Regional Jail and Corrections Facility (including Martinsburg Correctional Center) (SPB 3088).
• Employees in this classification shall receive an annual base building pay differential each fiscal year of $250 after completing one year of service.
• If an employee is hired into a Critical Vacancy Pay Facility (CVPF) and leaves the facility, the additional pay differential of $5,000 shall be removed from their salary, unless transferring to another CVPF
  
  

Click The APPLY Link To Apply Online.

IMPORTANT: Your eligibility will be based on information provided in your resume or application; therefore, make sure your resume or application is detailed and complete. You MUST complete ALL parts of the application OR upload a resume to your submission.

ATTENTION: Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified. If you are claiming Veterans preference, please submit "MEMBER 4" form and/or your VA Letter. Protecting your personal information is our highest priority. If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact that information before submitting it to the Division of Personnel.

Please attach documents to the online application before submitting it. Or, you may email it to: [e-mail] or by mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.

Be sure to submit your application for each position of interest. To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.

Minimum Qualifications

Training: High school diploma or the equivalent.

Experience: Two (2) years of full-time or part-time equivalent paid clerical experience, one (1) year of which must have been in a support or paraprofessional role in human resources, payroll, bookkeeping or accounting.

Substitution: Candidates may substitute education for the required experience at the rate of one (1) year of experience for each thirty (30) semester hours of education.

Note: A valid driver's license may be required.

• Your complete work history is needed to qualify you for positions. Please be as detailed as possible and list all of your past employment. ***
  
  

State employment offers a variety of benefits. Click HERE to visit the Division of Personnel's Benefits Page.

01

The minimum qualifications for this job title are: Training: High School Diploma or the equivalent. Experience: Two (2) years of full-time or equivalent part-time paid clerical experience, one (1) year of which must have been in a support or paraprofessional role in human resources, payroll, bookkeeping or accounting. Substitution: Candidates may substitute education from an accredited college or university for the required experience at the rate of one (1) year of experience for each thirty (30) semester hours of education. Note: A driver's license may be required. Before answering any of the following questions concerning your qualifications, please read and familiarize yourself with the following West Virginia Division of Personnel work experience definitions: Clerical - Typically involves a variety of office duties involving established procedures, forms and deadlines. Includes processing of routine and non-routine information and documentation, operation of computers, office equipment and various software, greeting customers/visitors or others to exchange information, handling general emails and other correspondence and routing questions received from email and other correspondence, the organization's website and/or social media platform to the appropriate person. May involve handling money and/or negotiables requiring basic math skills. May involve limited routine data entry. May involve confidential contacts/information. Paraprofessional - Typically performs some of the duties of a professional or a technician in a support role, which usually requires less formal training and/or experience normally required for a professional or technical status. Usually requires an Associate degree, or business/vocational training. Do you have a high school diploma or the equivalent?

• Yes, I have a high school diploma or the equivalent.
• No, I do not have a high school diploma or the equivalent. (Please do not apply.)
  
  

02

How do you qualify for this job title? Please note: Job duty descriptions of all experience MUST be included in the Work History section of your online application in order for it to count as qualifying towards the minimum qualifications. All college/university education must be verified by attaching a copy of an official transcript to your online application or by emailing it to the Division of Personnel at [e-mail]

• I have at least two (2) years of full-time or part-time equivalent paid clerical experience, at least one (1) year of which was in a support or paraprofessional role in human resources, payroll, bookkeeping or accounting.
• I have at least sixty (60) semester hours from an accredited college or university.
• I do not meet either of the above requirements. (Please do not apply.)
  
  

03

How many total years of paid full-time or equivalent part-time experience do you have in human resources, payroll, bookkeeping, or accounting?

• I have at least one (1) year but less than two (2) years of paid experience in human resources, payroll, bookkeeping or accounting.
• I have at least two (2) years but less than four (4) years of paid experience in human resources, payroll, bookkeeping or accounting.
• I have at least four (4) but less than six (6) years of paid experience in human resources, payroll, bookkeeping or accounting.
• I have at least six (6) but less than eight (8) years of paid experience in human resources, payroll, bookkeeping or accounting.
• I have at least eight (8) or more years of paid experience in human resources, payroll, bookkeeping or accounting experience.
  
  

04

Were all of the jobs listed in your application paid?

• Yes
• No
  
  

05

If you answered NO to the above question, please list below the names of the employers for which you did not receive compensation. Compensation may not only be salary or wages. It may be room and board, gas mileage, etc. If you answered YES to the above question, please put NONE.

06

Were all of the jobs listed on your application or resume full-time positions? If not, please list your part-time positions below. If all of your jobs were full-time, please enter "Yes".

07

We do not accept any of the following documentation. These will not be utilized during the application process. This documentation will not be reviewed or accepted. 1) Unofficial transcripts 2) High School Diplomas/transcripts 3) Unrelated documents not pertaining to the position for which you are applying 4) Any international degree that has not been evaluated by a N.A.C.E.S. (National Association of Credential Evaluation Services) approved organization. For more information, please visit: https://www.naces.org/members Please do not attach any of the above documentation to your application, nor send it to the Division of Personnel via email or regular mail. I have read and understand this statement pertaining to my application.

• Yes
• No
  
  

08

Confirmation. By submitting my application I confirm and agree that all application statements are correct. I further understand that all my information is subject to verification and any misrepresentation is grounds for permanent disqualification.

• I confirm the above statement.
• Required Question

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Government Administration

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