Human Resources Assistant and Licensure Specialist

Young World Physical Education; Nags Head (NC); On-site; USD 41,000 - 70,000; Full time

Job summary

Dare County Schools Central Office in Nags Head, NC is seeking a Human Resources Assistant and Licensure Specialist to provide clerical support for personnel services and manage licensure, background checks, and payroll-related processes.

The role handles postings, state reports, contracts, and HR system updates, with duties across onboarding, salaries, and staff records. Immediate start; full-time position.

Qualifications

• High School Diploma and two years of administrative office experience preferred.
• Experience in an educational setting preferred.
• Training or experience in Microsoft Office and Google products preferred.

Responsibilities

• Provide clerical support for the Director of Human Resources.
• Submit licensure and renewal credits for certified staff; maintain licensure files.
• Initiate criminal background checks and maintain reports.
• Assist in setting initial salaries for certified instructional staff per DPI schedules.
• Post vacancy announcements in Talent Ed and other systems.
• Respond to employment verification requests.
• Maintain longevity records and submit to payroll.
• Manage substitute files and update subs in HR systems.
• Prepare teachers contracts and letters.
• Complete state reports (SS200, SS300, New Hire, Teacher Vacancy, Teacher Turnover).
• Coordinate coaching contracts and submit to payroll.
• Maintain service records and renewal credits.
• Update HR information system (LINQ) and staff actions.
• Send employment letters after Board Meetings.
• Maintain BT & Probationary status lists and communicate with administrators.
• Maintain Mentor/Mentee lists and evaluation schedules in NCEES program.
• Support staff recognition programs and special events.

Skills

Confidentiality

Office administration

Bookkeeping basics

Purchasing

Grammar and writing

Education

High School Diploma

Administrative office experience

Experience in educational setting (preferred)

Tools

Microsoft Office

Google products

Job description

Human Resources Assistant and Licensure Specialist

Dare County Schools Central Office - Nags Head, North Carolina Open in Google Maps

Job Details

Job ID: 5888980

Application Deadline: Posted until filled

Posted: Aug 17, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

Pay Grade: 68

Months of Employment: 12

Reports to: Director of Human Resources

Purpose: To provide clerical and administrative office support for personnel services

Responsibilities

• Provide clerical support for the Director of Human Resources.
• Serve as licensure contact for certified staff with DPI, including submitting licensure and renewal credit requests, and maintaining licensure files. Also keeping track of employees with provisional licensure requirements.
• Initiate criminal background checks on all new employees and maintain files of reports.
• Assist in setting initial salaries for all certified instructional staff based upon DPI salary schedules.
• Post vacancy announcements in Talent Ed for all positions and post vacancy notices from other systems.
• Respond to employment verification requests.
• Maintain longevity records and submit to payroll for payment.
• Maintain substitute files and disseminate lists to schools. Also update subs in E-solutions Subfinder computer systems.
• Prepare teachers contracts and letters.
• Complete state reports including SS200, SS300, New Hire Reports, Teacher Vacancy Report, and Teacher Turnover information.
• Coordinate coaching contracts and submit to payroll for payment.
• Maintain service records
• Maintain renewal credits for employees
• Maintain updates and staff actions on the HR information system (LINQ)
• Send employment letters following each Board Meeting.
• Maintain BT & Probationary status lists and communicate information with school administrators.
• Maintain Mentor/Mentee list information.
• Maintain evaluation schedules and set up within the NCEES program for certified staff and file observations.
• Assist with staff recognition programs and special events.
• Perform other duties as assigned.

Knowledge and Abilities

• Ability to maintain confidentiality.
• Knowledge of general office practices.
• Knowledge of basic bookkeeping and accounting practices.
• Knowledge of purchasing and selection practices.
• Knowledge of North Carolina Professional Educator Licensure (preferred)
• Knowledge of LINQ and NCEES (preferred)
• Ability to operate standard office machines.
• Ability to use correct grammar, spelling, and mechanics in writing reports.
• Ability to compare information accurately.
• Ability to use basic computer software programs (Word, Google, etc.) and learn the use of more complex software.

Training and Experience

• High School Diploma and two years of employment in an administrative office or equivalent combination of education and work experience preferred.
• Experience in an educational setting (preferred)
• Training or experience in the use of Microsoft Office and Google products preferred.

Position Type: Full-Time

Salary: $3,659.20 to $6,232.73 Per Month

Job Requirements

• At least 2 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Oliver Holley , Director of Human Resources
• Central Office
• Phone: [phone]
• Email: [e-mail]

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