Human Resources Assistant 3

UC Davis Health

Sacramento (CA)

Remote

USD 36,000 - 63,000

Full time

5 days ago

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Job summary

UC Davis Health is seeking a Compensation and Classification Administrative Specialist to support compensation and classification programs. You will serve as an initial contact for the Compensation unit, collaborating with managers, HR professionals, and labor representatives while handling confidential information with discretion.

Key duties include data management, reporting, and project support in a fast-paced environment.

Qualifications

2 years of administrative or HR experience handling confidential information.
Experience using Excel, Word, PowerPoint, Outlook, reporting platforms, and HRIS.
Ability to manage multiple priorities in a fast-paced environment.
Maintain high data accuracy and confidentiality.
Strong analytical, research, and problem-solving skills.
Excellent interpersonal, verbal, and written communication.

Responsibilities

Receipt, tracking and distribution of compensation actions.
Data management, reporting, and system maintenance for compensation programs.
Project support within Compensation Services.
Administrative and operational support tasks.
Respond to information requests and provide litigation support as needed.
Engage in professional development and growth.

Skills

Data analysis

Records management

Customer service

Process coordination

Confidential data handling

Communication skills

multitasking

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

HRIS

Reporting platforms

Job description

Job Summary

CA-DK

Under the general direction of the Compensation Analyst 4 Supervisor, this position provides administrative, technical, project, and analytical support for compensation and classification programs and services. Serving as an initial point of contact for the Compensation unit, the incumbent collaborates with department managers, supervisors, Human Resources professionals across UC Davis Health, including the School of Medicine and School of Nursing, union representatives, and employees to provide guidance and support on issues regarding classification and compensation.

This position routinely receives, handles, and has access to highly sensitive and confidential compensation, classification, and labor relations information. The incumbent is entrusted with non-public materials involving bargaining unit determinations, accretion petitions, labor relations matters, and other confidential personnel issues. Responsibilities require the exercise of sound judgment, discretion, professionalism, and strict confidentiality in handling information in accordance with university policies, collective bargaining obligations, and applicable laws and regulations.

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

Two (2) years of progressively responsible administrative and/or human resources experience involving records management, data analysis, customer service, process coordination, and the handling of confidential information.
Experience utilizing office applications such as Microsoft Excel, Word, PowerPoint, Outlook, reporting platforms, database or HR information systems.
Experience working in a fast-paced environment with competing priorities and deadlines.
Ability to maintain a high degree of accuracy, attention to detail, and data integrity while managing sensitive and confidential information.
Strong analytical, research, and problem-solving skills to gather, evaluate, interpret, and analyze information; develop solutions; and exercise sound judgment in resolving issues.
Excellent interpersonal, verbal, and written communication skills to effectively gather information, respond to inquiries, explain policies and procedures, and interact with diverse stakeholders in a professional and diplomatic manner.
Ability to independently organize, prioritize, coordinate, and manage multiple assignments and projects in a fast-paced environment with competing deadlines and changing priorities.
Ability to establish and maintain effective working relationships and collaborate effectively with employees, supervisors, managers, Human Resources professionals, labor representatives, and external stakeholders
Strong organizational skills with the ability to develop and maintain effective recordkeeping, tracking, filing, and information management systems.
Proven ability to exercise discretion, maintain strict confidentiality, adapt to changing business needs, and learn new systems, processes, and technologies.

Preferred Qualifications

Experience supporting compensation, classification, human resources, labor relations, payroll, or workforce administration functions within a large, complex organization.
Experience with UC Path, Salesforce (Aggie Service), Job Builder, Tableau, OnBase, Cognos reporting or similar/related systems.
Basic knowledge of classification and compensation principles, practices, policies, procedures, and fundamental human resources concepts.
Knowledge of UC Davis Health Human Resources functions, organizational structure, and key stakeholder relationships, including Compensation Services, Talent Acquisition, Health SSO, Labor Relations, the UC Davis Medical Center, the School of Medicine, and the School of Nursing.

Key Responsibilities

40% - Receipt, Tracking and Distribution of Compensation and Classification Actions
20% - Compensation and Classification Systems, Data Management, and Reporting
15% - Project Support
15% - Administrative and Operational Support
5% - Requests for Information (RFIs) and Litigation Support
5% - Professional and Personal Growth

Department Overview

Health Compensation Services administers classification and compensation programs across UC Davis Health which includes the Medical Center, School of Medicine, and School of Nursing and serves as consultative partners to managers, department leaders, supervisors and HR Business Partners. The department is responsible for maintaining salary administration throughout the organization; evaluating and determining classifications and compensation for new and occupied staff positions; conducting labor market analysis; administering equity and stipend programs; and implementing wage and salary programs. Health Compensation Services also prepares and presents salary and economic proposals on behalf of the University during local and systemwide collective bargaining processes, ensuring equitable, competitive, and compliant compensation practices that support organizational goals and workforce excellence.

POSITION INFORMATION

Salary or Pay Range: $26.34 - $45.40
Salary Frequency: Hourly
Salary Grade: Grade 18
UC Job Title: HR AST 3
UC Job Code: 007593
Number of Positions: 1
Appointment Type: Staff: Career
Percentage of Time: 100%
Shift (Work Schedule): 8 a.m. - 5 p.m.
Location: Remote Worksite (REMOTE)
Union Representation: 99 - Non-Represented (PPSM)
Benefits Eligible: Yes
This position is 100% remote

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

High quality and low-cost medical plans to choose from to fit your family's needs
UC pays for dental and vision coverage for you and your family
Retirement plans for eligible employees including Pension and other Retirement Saving Plans
Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
Lactation Support Program and Family Care discounts and resources
Employee Well-being resources and programming to support thriving in all aspects of employee’s lives
On-site Employee Assistance Program including access to free mental health services
Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
Access to free professional development courses and learning opportunities for personal and professional growth
Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands