Human Resources Assistant

Assumption University; Worcester (MA); On-site; USD 42,000 - 64,000; Full time

Job summary

Assumption University is seeking a Human Resources Assistant to support the Office of Human Resources in Worcester. The role will handle onboarding, records management, communications, and coordination of events while ensuring confidentiality of employee information.

Reporting to the Assistant VP of HR & CHRO, you will provide frontline customer service to employees, applicants, students, and visitors, and act as a backup to Payroll for payroll-related tasks.

Qualifications

• 2-4 years of administrative support experience.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Ability to work independently and as part of a team.

Responsibilities

• Provide administrative and operational support to the Office of Human Resources.
• Assist with employee onboarding and records management.
• Coordinate departmental communications and special events.
• Serve as a backup to the Payroll Specialist for payroll-related tasks.

Skills

Communication skills

MS Office

Organizational skills

Confidentiality handling

Teamwork

Independent work

Education

Bachelor's degree

Job description

Assumption University is accepting resumes for a Human Resources Assistant. Reporting directly to the Assistant Vice President of Human Resources & Chief Human Resources Officer, this position provides administrative and operational support to the Office of Human Resources and plays a vital role in ensuring the efficient delivery of high-quality HR services across the University.

The Human Resources Assistant serves as a primary point of contact for employees, applicants, students, and visitors, providing exceptional customer service while supporting a wide range of human resources functions. This position assists with employee onboarding, records management, departmental communications, and special events, while maintaining the confidentiality and integrity of employee information. The Human Resources Assistant also serves as a backup to the Payroll Specialist, assisting with payroll-related functions and processing student payroll.

The successful candidate will be highly organized, detail-oriented, and committed to providing outstanding service in support of Assumption University's mission and values.

Required Qualifications:

• Must be willing to contribute actively to the mission of the University and demonstrate respect for the Catholic and Assumptionist identity of Assumption University.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• 2-4 years of administrative support experience.
• Front-line customer service experience.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to work independently and collaboratively as part of a team.
• Ability to handle confidential and sensitive information with discretion.

Preferred Qualifications:

• Bachelor's degree.
• Payroll processing experience utilizing computerized software systems.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Sitting, standing, walking, and bending are required of this position. Use of a computer keyboard and computer screen for periods of time with close vision and the ability to adjust visual focus plus manual dexterity are required.

MENTAL DEMANDS: The mental demands described are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Examples of mental demands include reading (documents), detailed work, confidentiality, language, math, reasoning, oral communications, written communications, customer contact, multiple concurrent tasks, constant interruptions, and performing calculations when necessary

About Assumption University:

St. John Paul II wrote: Mans creation by God in his own image confers upon every human person an eminent dignity; it also postulates the fundamental equality of all human beings. Assumption University recognizes the essential contribution of a diverse community of students, staff, and faculty and condemns all forms of harassment, discrimination, and disrespect.

As such, and in compliance with the requirements of federal law and/or the laws of the Commonwealth of Massachusetts, Assumption University prohibits discrimination on the basis of race, color, national origin, religion, disability, age, veteran status, marital status, gender, gender identity, sexual orientation, and pregnancy, as well as other legally protected status, in admission to, access to, treatment in, and employment in its programs and activities, except where such conditions may constitute bona fide qualifications for the programs or activities in question.

Position open until filled, for first consideration application materials should be received by August 10th, 2026.

For more information Assumption University Staff - Job Opportunities