Human Resources Assistant

Willmar Lakes Area Chamber of Commerce; Willmar (MN); On-site; USD 10,000 - 60,000; Part time

Job summary

An established industry player is seeking a dedicated HR Technician to enhance the Human Resources division. This part-time position offers the chance to create a welcoming environment for employees and visitors alike. Responsibilities include managing HR operations, providing support for tuition waivers, and maintaining personnel files. Ideal candidates will possess strong communication skills and proficiency in Microsoft Office. Join a supportive team that values diversity and is committed to empowering employees to reach their full potential. This is a fantastic opportunity to make a meaningful impact in a dynamic educational setting.

Benefits

Medical Insurance

Dental Insurance

Paid Parental Leave

Employer Paid Life Insurance

Short- and Long-Term Disability

Retirement Plan

Generous Vacation and Sick Leave

11 Paid Holidays Each Year

Qualifications

• Strong communication skills for effective HR support.
• Proficiency in Microsoft Office for daily tasks.

Responsibilities

• Provide customer service as the first HR contact.
• Coordinate filing of HR documents and support HR staff.

Skills

Communication Skills

Microsoft Office Proficiency

Basic Math Skills

Attention to Detail

Education

Associate's Degree in Office Management or HR

Three Years of Administrative Support Experience

Job description

Classification: HR Technician 1
Campus: Willmar
Employment Condition: Part-time, Unlimited
Bargaining Unit: Confidential - 217
Classified Status: Classified
Work Schedule: Monday – Thursday- 8:30am-3:00pm / Friday- 8:30am-12:30pm
Work Hours: 30 hours per week
Wage: $22.00 - $30.98
PCN: 00760440

Job Summary
This position serves as a point of contact for the Human Resources division, creating a welcoming and professional environment for visitors, callers, and email inquiries. You’ll provide accurate information about HR services, offer support to employees, and assist HR professionals with a variety of confidential and technical tasks. Key responsibilities include supporting the daily operations of Human Resources, including but not limited to, managing tuition waiver applications, tracking performance evaluations, managing seniority rosters and employee work schedules, and maintaining personnel files.

Responsibilities include :

• Provides a high level of customer service as the first point of contact for the HR division either by phone, in person, or e-mail, answering basic questions or referring them onto a human resources team member concerning benefits, position vacancies, classification and compensation, payroll, leaves and search and selection to ensure customer satisfaction and adherence to college policies and procedures.
• Coordinates the filing of HR documents following divisional standard operating procedures.
• HR Operational Talent Management and Search Support
• General HR Operations
• Provides support to all HR staff, as assigned, for occasional, re-occurring and on-going assignments/projects to ensure the smooth functioning of the HR Office.

Classification: HR Technician 1
Campus: Willmar
Employment Condition: Part-time, Unlimited
Bargaining Unit: Confidential - 217
Classified Status: Classified
Work Schedule: Monday – Thursday- 8:30am-3:00pm / Friday- 8:30am-12:30pm
Work Hours: 30 hours per week
Wage: $22.00 - $30.98
PCN: 00760440

Job Summary
This position serves as a point of contact for the Human Resources division, creating a welcoming and professional environment for visitors, callers, and email inquiries. You’ll provide accurate information about HR services, offer support to employees, and assist HR professionals with a variety of confidential and technical tasks. Key responsibilities include supporting the daily operations of Human Resources, including but not limited to, managing tuition waiver applications, tracking performance evaluations, managing seniority rosters and employee work schedules, and maintaining personnel files.

Responsibilities include :

• Provides a high level of customer service as the first point of contact for the HR division either by phone, in person, or e-mail, answering basic questions or referring them onto a human resources team member concerning benefits, position vacancies, classification and compensation, payroll, leaves and search and selection to ensure customer satisfaction and adherence to college policies and procedures.
• Coordinates the filing of HR documents following divisional standard operating procedures.
• HR Operational Talent Management and Search Support
• General HR Operations
• Provides support to all HR staff, as assigned, for occasional, re-occurring and on-going assignments/projects to ensure the smooth functioning of the HR Office.

Minimum Qualifications (required skills to enter the job; must be identified on application materials)

• Communication skills, both verbal and written, that reflect adequate response, tact, and accurate information with attention to sensitivity, diplomacy, and confidentiality
• Proficiency using Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Basic math skills sufficient to add, subtract, multiply, divide and calculate percentages and averages.
• Strong attention to detail and the ability to refocus and concentrate on complicated issues with accuracy, in a fast-paced environment with frequent interruptions.
• Ability to understand information sufficient to maintain complex records, files, notes, and logs.

Preferred Qualifications (desired but not required)

• Associate’s degree in office management, HR or related area.
• Previous experience in HR.
• Three (3) years of administrative support experience.
• Basic knowledge of Federal and Minnesota employment laws.
• Basic knowledge of human resource management information systems.
• Basic understanding of the Minnesota Data Practices Act sufficient to describe the differences in public and private information.
• Experience in handling confidential and sensitive information with utmost discretion.
• Ability to collaborate and develop effective relationships with people from diverse backgrounds and at different levels in the College.
• A general knowledge and understanding of higher education processes.

How to Apply
Apply online at https://minnstate.wd1.myworkdayjobs.com/Minnesota_State_Careers/job/RIDG---Willmar-Campus/Human-Resources-Assistant_JR0000002342

Online application is due by 11:59PM on May 22, 2025.

Applications must include:

• Online Employment Application
• Resume
• List of three professional references with contact information

Why Work For Us
GREAT BENEFITS PACKAGE! Minnesota State offers a comprehensive benefits package including:

• 11 paid holidays each year
• Medical Insurance (Single Coverage $38.50 per month and Family Coverage is $262.66 per month)
• Dental Insurance (low deductibles)
• Paid Parental Leave (six weeks)
• Employer paid life insurance
• Short- and Long-Term Disability
• Pre-tax Flexible Spending Accounts (Medical and Dependent Care)
• Retirement Plan
• Tax-deferred Compensation
• Generous vacation and sick leave

Additional Requirements
In accordance with the Minnesota State Colleges & Universities (MnSCU) Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to MnSCU’s vehicle use criteria and consent to a Motor Vehicle Records check.

Other Information
Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/ .

Contact
If you have questions about the position, contact Felicia Telecky at [e-mail] or 320-234-8534 .
Institution Information
MISSION : Ridgewater College empowers diverse learners to reach their full potential and enrich their lives through personalized and relevant education in an accessible, supportive, and inclusive environment.

VISION: Ridgewater College is a student-centered educational leader focused on innovation, excellence and affordability.

GUIDING PRINCIPLES:

• Enterprising - We are future-focused, and change-oriented, developing creative solutions to challenges that maximize our institutional, system and local resources.
• Empowerment – We develop and empower employees to make decisions to best serve students and stakeholders.
• Excellence – We strive to exceed expectations in all that we do.
• Diversity, Equity, and Inclusion – We seek to understand and appreciate the needs and experiences of every individual and actively work to provide genuine opportunities for everyone to succeed and participate in college activities and processes.
• Trust and Respect – We are committed to developing a culture based in processes and behavior that create trust and respect among all stakeholders.
• Collaboration – We connect and work together to achieve common goals while respecting needs and interests of stakeholders.
• Curiosity and Creativity – We constantly strive to understand, learn, change, and improve.
• Accountability – As individuals and groups, we willingly accept and take ownership of our successes and failures.

Equal Employment Opportunity
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651.259.3637 or email [e-mail] . Please indicate what assistance is needed.