Human Resources Assistant

Colonial Behavioral Health; Williamsburg (VA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive compensation

Virginia Retirement System

Health, Dental, Vision, Life Insurance

HSA/FSA

PSLF employer

Job summary

Colonial Behavioral Health is seeking an entry-level Human Resources Assistant to provide administrative support to the HR Department. You will answer calls, maintain HR records, assist with recruitment and onboarding, and help with FMLA and leave programs.

The role requires attention to detail, strong communication, and the ability to handle confidential information across multiple HR tasks. Monday–Friday, 8:00 a.m.–5:00 p.m., on-site position in Virginia.

Qualifications

• High school diploma or equivalent required; associate degree in HR or related field preferred.
• At least one year of administrative or HR experience.
• Proficient in Microsoft Office; experience with HRIS preferred.
• Valid driver's license and clean driving record.

Responsibilities

• Answer and route incoming calls for HR.
• Maintain personnel records and audit HR files.
• Assist with recruitment and onboarding activities.
• Support FMLA, workers' comp, and leave programs.
• Process employee separations and exits.
• Maintain confidentiality of sensitive information.
• Support various HR functions as needed.

Skills

Communication

Discretion/Confidentiality

Multi-tasking

Interpersonal skills

MS Office

Education

High school diploma or equivalent

Associate degree in HR or related field (preferred)

Tools

HRIS

MS Outlook

ATS

Job description

Colonial Behavioral Health provides opportunities for recovery to individuals and their family members affected by mental illness, substance use disorders, and developmental disabilities. We proudly serve the citizens of James City County, the City of Poquoson, the City of Williamsburg, and York County.

We are currently seeking a Human Resources Assistant to join our team. This entry-level position provides administrative and clerical support to the Human Resources Department. Responsibilities include answering and directing incoming calls for the department, maintaining personnel records, conducting file audits, assisting with recruitment and onboarding activities, and supporting various HR functions.

Job Responsibilities

• Answer and route incoming calls received within the Human Resources Department
• Ensure compliance by maintaining, organizing, and filing all personnel and HR records
• Conduct periodic audits of HR files to ensure required documentation is complete, accurate, and properly maintained
• Assist with recruitment activities, i.e. scheduling interviews and communicating with applicants
• Support the onboarding process, preparing new hire paperwork and assisting with employee orientation as needed
• Assist with the administration of Family and Medical Leave Act (FMLA) requests, workers' compensation claims, and related employee leave programs.
• Support employee separation and exit processes.
• Maintain confidentiality of sensitive employee information.
• Perform other duties as assigned.

Monday-Friday: 8:00 a.m. - 5:00 p.m.

Skills and Qualifications

• Excellent communication and interpersonal skills including the ability to listen effectively.
• Detail oriented.
• Ability to move between multiple projects or activities and remain focused.
• Ability to interact effective with all levels of management.
• Demonstrated ability to maintain strict confidentiality and exercise discretion in Human Resources issues.
• High school diploma or equivalent required; associate degree in Human Resources, Business Administration, or a related field preferred.
• At least one year of previous administrative or human resources experience required.
• Microsoft office software experiencerequired.
• Prior experience working in an HRIS system preferred.
• Valid drivers license and acceptable driving recordrequired.

Our compensation package includes:

• Competitive compensation
• Virginia Retirement System
• Health, Dental, Vision, & Life Insurance
• Health Savings Account/Flexible Spending Accounts
• Public Student Loan Forgiveness (PSLF) employer

Colonial Behavioral Health is an Equal Employment Opportunity Employer.