Compliance Administrator

Friedman-Vartolo-LL; Philadelphia (Philadelphia County); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Flex spending

401k

Gym membership

Job summary

Friedman Vartolo LLP in Philadelphia seeks a diligent Compliance Administrator to maintain regulatory standards, manage risk, and drive program improvements. You will oversee policies, audits, and client communications, ensuring timely remediation and accurate documentation.

The role requires attention to detail, excellent communication, and experience in compliance or legal administration. Proficiency with Excel (Power Query), Power BI, and PM tools like Monday.com or MS Project is preferred.

Qualifications

• Bachelor's degree preferred; relevant experience may substitute.
• Ability to work with minimal supervision and show initiative.
• Excellent verbal and written communication skills.
• Experience in compliance, risk management, vendor management or legal administration.
• Detail-oriented and highly organized, able to manage multiple tasks and priorities.
• Proficiency in Microsoft Excel with advanced Power Query skills.
• Experience in data visualization/analysis using Power BI.
• Familiarity with project management software such as Monday.com or MS Project.

Responsibilities

• Maintenance of policies and procedures archive and assistance with drafting, review, and approval of same.
• Initial review, documentation, storage, and distribution of client alerts.
• Execution and/or oversight of scheduled audits, including regularly scheduled office clean desk and security audits.
• Review of scorecards for compliance violations or potential risk as evidenced by client notes or findings.
• Assisting with compliance remediation plans and trainings.
• Maintaining a presence on client calls and with clients to reinforce relationships with clients and a strong understanding of client expectations.
• Assisting with vendor management ensuring the compliance practices of third-party vendors and service providers are meeting the firm's standards and regulatory requirements.
• Working with the management of various operational teams, as well as employees, to foster good relationships and an "open door" policy for assisting with compliance needs.
• Flexibility to travel occasionally for client meetings, industry events, and other business-related activities.

Skills

Attention to detail

Communication

Self-motivation

Education

Bachelor's degree preferred

Tools

Excel (Power Query)

Power BI

Monday.com

MS Project

Job description

The Company

Friedman Vartolo LLP is a fast-growing, New York-based law firm specializing in real estate and default services, with over 300 employees providing top-tier legal services to our clients in seven states. While our legal expertise sets us apart, it's our mindset that drives us forward. We bring a fresh, fast-paced energy that drives our momentum and shapes how we approach every challenge.

We are a company that chooses to dig deeper, solving problems at the root instead of settling for surface fixes. Here, there are no passengers because every individual adds value, owns outcomes, and moves the firm forward. With an underdog mentality, we embrace constant elevation, always sharpening, always climbing, and never coasting. When challenges come, we row together and lean in as one team to get the job done, no matter what.

The Position

Friedman Vartolo LLP is seeking a diligent and detail-oriented Compliance Administrator to join our team. The Compliance Administrator will play a key role in ensuring that our firm remains in compliance with relevant laws, regulations, and industry standards. The role of Compliance Administrator is expected to be one of problem solving, project management, and risk management. It is expected that the Compliance Administrator will address issues timely, have a critical eye for detail and utilize high level organizational skills to ensure firm records, libraries, and distributions are well processed and maintained.

Responsibilities

• Maintenance of policies and procedures archive and assistance with drafting, review, and approval of same.
• Initial review, documentation, storage, and distribution of client alerts
• Execution and/or oversight of scheduled audits, including regularly scheduled office clean desk and security audits.
• Review of scorecards for compliance violations or potential risk as evidenced by client notes or findings.
• Assisting with compliance remediation plans and trainings.
• Maintaining a presence on client calls and with clients to reinforce relationships with clients and a strong understanding of client expectations.
• Assisting with vendor management ensuring the compliance practices of third-party vendors and service providers are meeting the firm's standards and regulatory requirements.
• Working with the management of various operational teams, as well as employees, to foster good relationships and an "open door" policy for assisting with compliance needs.
• Flexibility to travel occasionally for client meetings, industry events, and other business-related activities.

Requirements

• Bachelor's degree in related field preferred but relevant experience in the industry will be considered in lieu of a degree.
• Ability to work effectively and efficiently with minimal supervision, exhibiting a high degree of self-motivation and initiative.
• Excellent verbal and written communication skills, and the ability to convey important information clearly and effectively.
• Prior experience in compliance, risk management, vendor management or legal administration, preferably in a law firm environment.
• Detail-oriented and highly organized, with the ability to manage multiple tasks and priorities simultaneously
• Proficiency in Microsoft Excel with advanced skills in Power Query.
• Experience in data visualization and analysis using Power BI.
• Familiarity with project management software such as Monday.com or Microsoft Project.

Compensation/Benefits

We offer a compensation package that will be commensurate with experience and a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement.

ADA Compliance

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at [e-mail] to request an accommodations.

Location

Philadelphia, PA office