Human Resources Assistant

Associated Students, San Diego State University; San Diego (CA); On-site; USD 20,000 - 29,000; Part time

Job summary

Associated Students, San Diego State University is seeking a part-time Human Resources Assistant to support recruitment, onboarding, benefits, records, and reporting under the direction of the HR Associate Director.

The role involves coordinating part-time student hiring, assisting with full-time postings, maintaining confidential records, and helping with onboarding and safety compliance in a campus office environment, 20 hours per week.

Qualifications

• Returning SDSU student for at least one additional school year
• Enrolled in SDSU at least half time (6 undergrad units; 3 grad units) or full-time for international students
• Must be eligible to work in the United States
• Two years of general office/clerical experience preferred
• Anti-Harassment, Workplace Violence Prevention Plan, and Gender Awareness trainings to be completed within 30 days of hire

Responsibilities

• Coordinate recruitment of part-time student hires with posting, applications, and background screening
• Assist with full-time recruitment postings and interview scheduling
• Maintain confidential personnel records including HRIS
• Assist with employment outreach and onboarding activities
• Assist with benefits administration and open enrollment scheduling
• Support HR administrative duties including purchasing card reconciliations and reporting
• Help plan and execute A.S. staff engagement events
• Deliver documents to university and A.S. departments as required

Skills

Interpersonal skills

English proficiency

Microsoft Office

Data organization

Multitasking

Confidentiality

Professionalism

Education

SDSU student status

Eligible to work in the United States

Tools

HRIS

Google Workspace

Microsoft Excel

Job description

Priority consideration deadline: Monday, October 12, 2026.

GENERAL PURPOSE

Under the direction of the Human Resources Associate Director, assists with the administrative tasks of the Human Resources program to include Associated Students' full- and part-time recruitment, onboarding, employee engagement, confidential records retention, reporting of statistical data to support student success, tabling for jobs fairs and various other human resources functions.

ESSENTIAL DUTIES & RESPONSIBILITIES

Primary Functions

• Under the direction of the Human Resources Associate Director, coordinates the recruitment of part-time student hiring process with hiring supervisors to include job postings, application distribution, correspondence with applicants and background screenings
• Assists with full-time job recruitment postings, including correspondence, documentation retention, creation of recruitment panel materials and interview scheduling. May assist with travel arrangements.
• Maintains confidential employee personnel records including HRIS
• Assist with employment outreach such as tabling for job fairs
• Assists with new employee onboarding - putting together new employee welcome packets and items. May schedule new employee onboarding meetings and sessions.
• Assist with benefits administration to include organizing and maintaining new hire benefit folders and assisting with schedule for annual open enrollment periods.
• General HR administrative duties as needed (e.g. filing, processing of Purchasing Cards reconciliations monthly)
• Assists in the planning, coordination and execution of A.S. staff engagement events; including room reservations, vendor coordination and set-up
• Performs other human resources related duties, responsibilities and projects as assigned

Administration

• Works with Aztec Student Union and/or Viejas Arena to reserve meeting rooms as needed
• Assists in booking travel and completing necessary travel forms as needed and when back up is needed
• Processes monthly Purchase Card (credit card) statements for Business Services staff
• Monitors area office supplies and sends orders as needed
• Utilizes Google Email and Calendar
• Creates reports/presentations utilizing Windows 10, Microsoft Excel, Word and PowerPoint as required/needed
• Composes memorandums/letters as needed
• Updates HR Assistant policies and procedures manual as needed
• Delivers documents to University departments as well as other A.S. departments

Customer Service and Collaboration

• Establishes and maintains working relationships with various A.S. and University departments

Safety

• Ensures all operations are conducted with safety of staff and customers as first priority, and in accordance with the Injury and Illness Prevention Plan and other safety policies
• Adheres to Associated Students' Code of Safe Practices
• Reports accidents to supervisor and reviews changes required to avoid reoccurrence Ensures completion proper documentation is completed for each accident (employee and/or non-employee) and forwards to supervisor
• Reports maintenance problems and/or broken and unsafe equipment to the appropriate party immediately

QUALIFICATIONS

Minimum & Preferred Requirements

Education:

• Preferred candidate will be a returning student for at least one additional school year
• Students must be enrolled in at least half time units at SDSU (6 units undergraduate; 3 units graduate).
• International students must have full-time enrollment at SDSU (12 units undergraduate; 6 units graduate).
• Global Campus units do not meet the SDSU unit requirements.
• Must be in good academic standing
• Must be eligible to work in the United States

Experience:

• Two years of experience in general office/clerical work preferred

Trainings:

• Anti-Harassment training (must be completed with 30 days of hire)
• Workplace Violence Prevention Plan Training (Must be completed within 30 days of hire)
• Gender Awareness Training (Must be completed with 30 days of hire)

PERFORMANCE EXPECTATIONS

• Must be able to work with confidential items and understand the importance of confidentiality in project work
• Must be capable of maintaining positive working relationships with staff and customers
• Must be able to exercise tact and exhibit sound professional judgment
• Strong organizational skills required. Must be able to follow oral and written directions and follow projects through to completion
• Must be professional and courteous at all times
• Must be able to work well with different work styles
• Must be able to work efficiently and show initiative
• Must be able to work independently and on multiple projects at once

KNOWLEDGE, SKILLS & ABILITIES

• Excellent interpersonal skills; ability to relate and communicate effectively with a diverse population of students, staff, faculty, colleagues and guests
• Must have strong English language skills and the ability to read, write and verbally communicate at a level appropriate to the duties of the position
• Ability to operate a computer, proficiency with Microsoft Office Suite (i.e. Word, Excel, PowerPoint) and ability to learn and utilize new software programs
• Ability to gather and organize data, draw logical conclusions and discern implications
• Well organized, ability to effectively multi-task, ability to prioritize work, problem solve, make decisions and meet scheduled deadlines under pressure
• Ability to maintain high level of confidentiality
• Ability to handle multiple tasks simultaneously

SCHEDULE & WORKING CONDITIONS

This is a part-time (20 hours/week), position with expected hours to be worked during business hours of Monday through Friday, 8:00a.m. to 4:30p.m.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

General office environment. Work is generally sedentary in nature, but may require standing and walking around campus. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position requires the individual to spend long hours sitting and using office equipment and computers. This person will also spend time filing and have to do some lifting of supplies and materials from time to time, including banker boxes and files.

RELATIONSHIPS

• Reports to the Human Resources Associate Director
• Works closely and collaborates with Human Resources Coordinator
• Works closely with HR Team including Associate Executive Director, Payroll & Benefits Manager, Payroll & HRIS Assistant Manager and Payroll Assistant
• Interacts with Office Supervisors/Payroll Liaisons
• Interacts with A.S. Management and Hiring Supervisors

EMPLOYMENT CATEGORY

Range I, Step I – Starting Rate: $17.75/hour

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered this position with Associated Students. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current Associated Students employees who apply for the position.