Human Resources Assistant

Utah; Salt Lake City (UT); Hybrid; USD 24,000 - 34,000; Full time

Benefits offered by this job

Telecommuting option

Campus-based with hybrid schedule

Job summary

University of Utah is seeking an on-site Human Resources Assistant with hybrid telework options to support campus departments in hiring and onboarding activities.

The role emphasizes managing postings, I-9s, and HR systems (PeopleAdmin and PeopleSoft) while providing high‑quality customer service and data accuracy. A bachelor’s degree and HR experience are preferred.

Qualifications

• Provides support for HR needs with a focus on hiring and onboarding.
• Extensive use of PeopleAdmin, PeopleSoft, and Outlook for HR tasks.
• Must comply with internal policies and Federal/State employment laws.

Responsibilities

• Review, approve, and process hiring-related requests.
• Collaborate daily with coworkers to respond to customer needs.
• Assist departments in compliance with internal policies and employment laws.
• Review and edit job postings.
• May participate in training.
• Participate in team projects as needed.

Skills

Customer service

Multitasking

Computer skills

Education

Bachelor’s degree

Tools

PeopleAdmin

PeopleSoft

MS Outlook

Job description

Details

Open Date 08/28/2026

Requisition Number PRN46049B

Job Title HR Assistants

Working Title Human Resources Assistant

Career Progression Track S00

Track Level S1 - Entry Level Support

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Hybrid working in our Downtown SLC office a minimum of once a week on Mondays

VP Area President

Department 00410 - Human Resources

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $21

Close Date 09/28/2026

Priority Review Date (Note - Posting may close at any time) 09/04/2026

Job Summary

Human Resources Assistant Job Summary:

Opportunity for a strong multitasker with excellent customer service and computer skills to join the University of Utah Human Resource Management team. The Human Resources Assistant is responsible for providing support and assistance to University campus departments with a strong focus on hiring and onboarding.

Take your Human Resources experience to the next level and make a tangible impact in the University Campus departments you support! Join us at University of Utah Human Resource Management where we are leading the way in increasing customer service, efficiency, and managers’ capacity to manage departments across campus.

While this position is intended to work on campus, it also has the ability to telework remotely for a portion of each week. An employee hired into this role who telecommutes will be responsible for providing space, telephone, printing, networking and/or internet capabilities at the telecommute location and sign the University of Utah Telecommuting Agreement.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu.
Responsibilities

Human Resources Assistant, I

Provides assigned University campus departments with support for their human resources needs. This includes a high volume of basic technical support and issue resolution, working extensively with PeopleAdmin (applicant tracking system), PeopleSoft (HR information system), and MS Outlook (e-mail). Support is primarily related to job postings, I-9s, electronic personnel update forms, and hiring processes.

This position functions under broad supervision and exercises latitude to make decisions regarding day-to-day operations in resolving sensitive and confidential issues professionally. Daily activities include:

• Reviews, approves, and processes department hiring-related requests.
• Collaborates with co-workers daily in responding to customer needs.
• Assists departments in compliance with internal policies and Federal/State laws related to employment.
• Reviews and edits job postings.
• May participate in the delivery of training.
• Participates in team projects as needed.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

HR Assistant, I: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s degree.

Preferences

PHR or SHRM certification

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.