Human Resources Assistant

Virginia Tech; Roanoke (VA); On-site; USD 36,000 - 48,000; Full time

Job summary

Virginia Tech in Roanoke is seeking an HR Assistant to support the Fralin Biomedical Research Institute and Health Sciences & Technology. This role manages personnel records, leave administration, wage payroll, HR correspondence, and documentation in line with university policies.

The successful candidate will assist with onboarding/offboarding, daily HR operations, and compliance, with opportunities to grow into program coordination and process improvements over time.

Qualifications

• Excellent communication skills with exceptional attention to detail.
• Experience in a fast-paced environment with strong organizational/time-management abilities.
• Interpersonal skills and professionalism when interacting with all levels.
• Ability to build relationships and work in a team-based setting.
• Experience handling sensitive/confidential matters with discretion.
• Proficiency in Microsoft Office and standard office technologies.

Responsibilities

• Maintain employee directories and monthly leave records.
• Assist the Senior HR Manager with new hire documentation.
• Process wage time entry and communicate deadlines for compliance.
• Support onboarding and offboarding activities and daily HR operations.
• Ensure compliance with university and departmental processes.
• Contribute to process improvement initiatives with HR projects.

Skills

Attention to detail

Organizational skills

Communication skills

Confidential information handling

Customer service

Multitasking

Microsoft Office

Team collaboration

Education

Associate or bachelor’s degree

1 year HR experience

Payroll/onboarding experience

HRIS/ATS familiarity

Tools

HRIS

Applicant tracking systems

Banner

PageUp

Job description

Job Description

The Fralin Biomedical Research Institute is seeking an HR Assistantto provide administrative support to FBRI and HS&T. Thisposition assists with personnel records, leave administration, wagepayroll, HR correspondence, and the processing of HR documentationwhile maintaining employee records in accordance with universitypolicies and procedures. The ideal candidate will have strongadministrative experience, experience handling confidentialinformation, and excellent organizational skills. Success in thisrole requires a strong commitment to customer service,collaboration, attention to detail, effective communication, andthe ability to manage multiple priorities in a fast-pacedenvironment.

This position supports a variety of HR functions, includingmaintaining employee directories, monthly leave records, assistingthe Senior HR Manager with new hire documentation, processing wagetime entry, communicating deadlines to ensure compliance, andperforming other related duties as assigned. The HR Assistant alsosupports onboarding and offboarding activities, daily HRoperations, and compliance with university and departmentalprocesses.

This position offers opportunities for professional growth andexpanded responsibilities over time. As experience is gained, theHR Assistant may assist with program coordination, processimprovement initiatives, and additional HR projects incollaboration with the Senior HR Manager.

Required Qualifications

• Excellent communication skills with exceptional attention todetail.
• Experience working in a demanding, fast-paced environment.Possesses a high level of organization and time management skillsto manage time sensitive and competing priorities.
• Must have excellent interpersonal, organizational, andcommunication skills, and the ability to interact respectfully withall individuals.
• Proven ability to cultivate positive working relationships, buildand maintain a team-based approach, and gain the trust and respectof all levels of internal and external constituencies.
• Demonstrated ability to work with sensitive and confidentialmatters and perform duties with a high level of professionalism,confidentiality, flexibility, discretion, judgment, diplomacy, andtact.
• Demonstrated proficiency with Microsoft Office applications,including Word, Excel, Outlook, and PowerPoint, as well as otherstandard office technologies.

Preferred Qualifications

• Associate or bachelor’s degree, or an equivalent combination ofeducation and experience.
• One year of experience supporting human resourcesfunctions.
• Experience with payroll, human resources, and/or employeeonboarding
• Experience using systems such as HRIS, applicant trackingsystems, Banner, PageUp, or similar platforms.

Pay Band

3

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Restricted

Salary Information

Starting at $42k, Commensurate with experience

Hours per week

40

Review Date

8/14/26

Additional Information

The successful candidate will be required to have a criminalconviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve),Virginia Tech pushes the boundaries of knowledge by taking ahands-on, transdisciplinary approach to preparing scholars to beleaders and problem-solvers. A comprehensive land-grant institutionthat enhances the quality of life in Virginia and throughout theworld, Virginia Tech is an inclusive community dedicated to knowledge, discovery, andcreativity. The university offers more than 280 majors to a diverseenrollment of more than 36,000 undergraduate, graduate, andprofessional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presenceacross Virginia, including Blacksburg, the greater Washington, D.C.area, the Health Sciences and Technology Campus in Roanoke, sitesin Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution,Virginia Tech conducts more than $650 million in researchannually.

Virginia Tech endorses and encourages participation in professionaldevelopment opportunities and university shared governance. These valuablecontributions to university shared governance provide importantrepresentation and perspective, along with opportunities for uniqueand impactful professional development.

Virginia Tech does not discriminate against employees, students, orapplicants on the basis of age, color, disability, sex (includingpregnancy), gender, gender identity, gender expression, geneticinformation, ethnicity or national origin, political affiliation,race, religion, sexual orientation, or military status, orotherwise discriminate against employees or applicants who inquireabout, discuss, or disclose their compensation or the compensationof other employees or applicants, or on any other basis protectedby law.

If you are an individual with a disability and desire anaccommodation, please contact Brittany Shelton [e-mail] during regular business hours at least 10business days prior to the event.