Human Resources Assistant

La Salle University

Philadelphia (Philadelphia County)

On-site

USD 42,000 - 54,000

Full time

15 hours ago

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Job summary

La Salle University in Philadelphia is seeking a Human Resources Assistant to serve as the first point of contact for HR and employees, handling onboarding for new hires and supporting payroll processing. You will maintain HR records, assist with employee relations, and help manage HR systems and processes.

This in-person role requires strong organizational and communication skills, with a focus on accuracy, confidentiality, and efficient office coordination in a busy campus environment.

Qualifications

Bachelor’s degree and two years of administrative support experience in HR or a customer-focused office.
Proficiency in Word, Excel, PowerPoint, and internet research relevant to the position.
Excellent grammar, vocabulary, and written communication for email, letters and memos.
Experience with Ellucian Banner and/or PeopleAdmin is preferred.

Responsibilities

Serve as the initial contact for employees and visitors to HR, providing information on benefits, employment, leaves and employee relations.
Coordinate onboarding for all new hires, including students and faculty/staff.
Assist in bi-weekly payroll processing and related benefit enrollments and changes.
Maintain electronic and physical employee files and scanning processes.
Support applicant tracking and onboarding systems and assist with walk-in applicants.

Skills

Administrative support

Microsoft Office

Communication skills

Customer service

Education

Bachelor’s degree

Tools

Banner

PeopleAdmin

Job description

Please see Special Instructions for more details.

Our Commitment to an Inclusive Community
La Salle University is committed to fostering a welcoming and respectful environment where all individuals can thrive. We seek candidates who will contribute to a positive, equitable, and supportive working and learning environment. We encourage individuals to apply who bring diverse perspectives and experiences, and who are dedicated to helping create an inclusive community for all.
Employee Benefits
La Salle University offers its eligible employees comprehensive medical and dental plans, employer paid life and disability insurance, retirement benefits, generous paid time off (vacation, sick leave, and holidays), and tuition benefits such as no cost undergraduate and graduate degree programs for its employees (with no wait period) and no cost undergraduate degree programs for its employees’ dependents (after completing the required years of service).
Additional Position Information
The La Salle University Office of Human Resources is currently reviewing its staffing structure to ensure alignment with the evolving needs of the University. The responsibilities outlined in this posting reflect the anticipated needs of the position; however, some duties may be refined as the staffing model is finalized. Any potential adjustments will be discussed with candidates during the interview process, as appropriate.

Position Overview

Position Title

Human Resources Assistant

Department

311200 - Office of Human Resources

Position Type

Regular

Position Classification

Full-Time, 12 months

Grant/Gift Funded (all or a portion)?

Posting Number

S1480P

Position Summary

The Human Resources Assistant serves as the initial point of contact for employees and visitors to the Office of Human Resources (HR) providing the first level of information and support related to all HR services. The HR Assistant coordinates the onboarding process for all new hires including students and part-time and full-time faculty and staff. In addition, the HR Assistant supports the processing of the University’s bi-weekly payroll. The HR Assistant is also responsible for general office coordination, filing and scanning, and management of the offices’ student workers.

Serves as first level of information and support for visitors, callers, and emails that come into the main HR email address and phone number providing general information and support related to benefits, employment, leaves, and employee relations. Refers more complex questions and issues to other team members in a timely manner.
Prepares offer letters and coordinates required employment-related new hire forms with new hires.
Collects and reviews employment-related new hire forms for completeness, verifying and copying documents such as the identification for the I-9 and appropriate background checks and screenings before setting up new hires.
Enters new hires in Banner.
Assists in bi-weekly payroll processing and checking which includes new hires, employee changes, one-time pays, new benefit enrollments, benefit changes and terminations.
Maintains all electronic and paper files for employee lifecycle (new hires, current employees, terminations, and retirees), including responsibility for scanning and filing.
Serves as the initial point of contact for the student hiring process which includes completing new hire paperwork, completion of student hiring forms and setup in Banner.
Processes all written employment verification requests and PA new hire reporting in a timely manner.
Completes initial time-sensitive responses for Unemployment Compensation and Worker’s Compensation claims.
Is responsible for supporting the applicant tracking and onboarding system, including but not limited to, answering hiring manager and applicant questions and utilizing the system to send reminders. Assists walk-in applicants with using the on-line employment system.
Supervises the Office of Human Resources student workers including training, approving payroll, and complying with federal mandates for work-study.
Handles sensitive and confidential information appropriately and understands departmental procedures and how they relate to divisional/University procedures in order to refer complex inquiries to the appropriate internal or external constituent.
Processes, distributes, and prioritizes incoming and outgoing daily mail, with special attention to any regulatory, confidential and/or time-sensitive mail.
Provides general coordination of the office, including keeping the reception area, workroom and conference room orderly, assisting with scheduling of the HR conference room, being aware of other staff members’ schedules, and maintaining general order in a busy office.
Maintains inventory of supplies and follows up on maintenance requests for the physical space and for office equipment including the copier, scanners, and printers.

Secondary Responsibilities

Provides backup administrative support for all HR functional areas as needed, including coordination of projects such as mailings and preparing packets of materials.
Leads projects or research as requested by the VP, Director, HRIS Manager or Assistant Directors.
Assist with HR special events (i.e. Benefits Fair, flu shot clinics, and any others).
Other duties as assigned.

# of Direct Reports

Required Qualifications

A Bachelor’s degree from an accredited institution and a minimum of two years of administrative support experience in a Human Resources or customer-focused office or an equivalent combination of education and experience.
Intermediate skill level in Word, Excel, PowerPoint, and internet search software relevant to the position. Intermediate skills in function specific database software (e.g., Banner).
Excellent communication skills (i.e. grammar, vocabulary) – verbal and written – to be applied to telephone communications and to written communications such as email, letters, and memos.
Demonstrated high level of organizational, communication and customer service skills.Competent in the use of office machines, including multi-line telephone system, fax machine and copier.

Preferred Qualifications

Experience with Ellucian Banner and/or PeopleAdmin.
Prior work experience in a Human Resources office.

Physical Requirements and/or Unusual Work Hours

This is an in-person, campus-based position requiring regular on-campus presence to support daily Human Resources operations, provide assistance to employees and applicants, and ensure timely delivery of HR services.
Visual acuity to the level of being able to read computer screen and perform data entry.
Need to be able to use a keyboard (minimally partial manual dexterity).
Some overtime hours may be required during the peak times.

Special Instructions to Applicant

Posting Information

Application Open Date

10/23/2026

Application Close Date

Application Open To

Internal and External Applicants

Documents Needed to Apply

Required Documents

Cover Letter/Letter of Interest
Resume/Curriculum Vitae

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

* What is the highest level of education you have completed (at the time of application)?
- GED
- High School Diploma
- Associates Degree
- Bachelor's Degree
- Master's Degree
- Doctorate Degree (e.g., PhD, PsyD, JD)
- None of the above
* How many years of experience do you have in a related position?
- None
- Less than 3 years
- 3-5 years
- 6-8 years
- More than 8 years
* How did you first hear about this employment opportunity?
- blackperspective.com
- disabilitysolutionstalent.org
- disabledperson.com
- employdiversity.com
- hercjobs.org
- higheredjobs.com
- hireourheros.com
- hispanic-today.com
- indeed.com
- jofdav.com (Job Opportunities for Disabled Veterans)
- La Salle Website
- monster.com
- Referred by a Current or Former Employee
- Referred by a Friend or Family Member
- usmilitarypipeline.com
- veteransenterprise.com
- vetjobs.com
- wib-i.com (Women in Business & Industry)
- womenforhire.com
- Other - Academic or Professional Publication
- Other - Agency or Search Firm Referral
- Other - Diversity Association/Publication Website
- Other - Conference or Career Fair
- Other - Local Newspaper
- Other - Internet Site Not Listed Above
- Other - Professional Affiliation/Trade Website
* If your answer to the above question is "Other", please specify the source below. If this questions does not apply, please enter "N/A".
(Open Ended Question)