Human Resources Assistant

Client of United Nation careers; Palestine (TX); On-site; USD 40,000 - 64,000; Full time

Job summary

UNRWA in the region seeks an HR assistant to support human resources operations. The role focuses on maintaining accurate records, initiating corrective action, updating files, and processing documents in the HRM system to ensure proper status and compliance.

The position also involves assisting with recruitment activities, preparing routine reports, handling payroll data, scanning and filing personnel records, and responding to staff queries related to HR matters as part of a busy HR team.

Job description

• 1 Checks various human resources records forms and tables for accuracy and initiates corrective action as required maintains and updates such records and other files and follows up as necessary and reviews documents and certificates as related to his her section before processing them on the Human Resources Management HRM System
• 2 Drafts routine correspondences fills out Personnel Action Forms and other forms collects and compiles information from files and prepares or assists in preparing and updating routine statistical and other periodic reports related to the functions of the relevant division section
• 3 Participates where applicable in recruitment activities ranging from job advertisement screening administering the written assessment test for the shortlisted candidates participating in the interviews as HR ex-Officio and preparing the recruitment package HFHRO s clearance before forwarding to DUA for his her signature as requested
• 4 Deals with complementary personnel contracts and documents including receiving the requests from the departments verification obtaining the necessary approvals data entry in the system collecting attendance and reviewing payroll results in the system
• 5 Receives registers and distributes incoming mail and dispatches outgoing mail attends to the reproduction collation and stapling of various documents and materials ensures scanning of all documents for official status files is responsible for the proper filing and maintenance of personnel records and files assists in briefing new staff members and retirees and in responding to queries from staff members on matters related to HR issues
• 6 Enters data on HRM System in relation to the activities of payroll entitlements or movements and records as applicable
• 7 Participates where applicable in performance management activities ranging from supporting both staff and supervisors in completing the electronic performance management system generating reports maintaining the library of objectives for generic positions tracking the status of staff under probation or Opportunity to Improve OTI drafting and preparing the necessary letters to staff
• 8 Relieves his her counterpart s in other HR teams sections or divisions
• 9 Performs other duties as may be assigned by the supervisor

Competencies UN Core Values of Integrity Professionalism and Respect for Diversity and Core Competencies of Communication Working with People and Drive for Results apply by default Functional i Planning and Organizingii Following Instructions and Proceduresiii Coping with Pressure and Setbacksiv Relating and Networking

Education1. Successful completion of full secondary education ;2. Two-year post-secondary diploma in human resources management, Business Administration or related subject.

Job - Specific QualificationNot available.

Work ExperienceIndicate your current involvement in any outside activities, as it is required. Including but not limited to employment, independent contractor/freelance consultant, board member (corporate, academic, etc), expert group, lobby, public speaking/writing (article, book, blog, social media etc), teaching, conferences, training, press statement, voluntary work, political activity, fundraising/donation for non-UNRWA entity, running for public office, role in political party or orgs, owning business, work for gov./NGO/private company/charity, UNRWA partner/vendor, full/part-time, paid or not. A yes answer doesn t necessarily lead to exclusion from future work at UNRWA, yet misrepresentation in providing accurate/complete info can lead to disqualification/termination of appointment, if hired.

At least four years of relevant experience in human resources management or related administrative duties is required -Please confirm if you live/ reside in West Bank or Jerusalem? And if you have West Bank or Jerusalem ID. please to mention its number down, as it is desirable.

LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. Arabic is required.The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult