Human Resources Assistant

Trinidad Benham Corporation; La Vergne (TN); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a Human Resources Assistant to support their HR department's operations. This role involves managing HR files, assisting with new hire processes, and providing administrative support to ensure efficient operations. Ideal candidates will possess strong communication and organizational skills, with a preference for bilingual individuals. The company offers a supportive environment with opportunities for advancement and a comprehensive benefits package, making it an excellent opportunity for those looking to grow in the HR field.

Benefits

Employee-owned

Advancement Opportunities

Weekly pay

Medical, dental, vision, and life insurance

401(k) with employer match

Paid holidays

Tuition assistance program

Employee stock ownership program (ESOP)

Qualifications

• 1+ year of administrative experience required.
• Excellent skills in communication and organization.
• Bilingual in Spanish preferred.

Responsibilities

• Maintain HR files, systems, and documentation accurately.
• Assist with new hire paperwork and onboarding.
• Provide administrative support to the HR department.

Skills

Verbal and Written Communication

Interpersonal Skills

Organizational Skills

Microsoft Office Suite

Bilingual in Spanish

Education

High School Diploma

Associate’s Degree

Bachelor’s Degree

Tools

Paylocity

Job description

Human Resources Assistant

Department: Packaging Operations

Employment Type: Full Time

Location: La Vergne, TN

Reporting To: Sarah Figueroa

Description

The Human Resources Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s human resource department

Key Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Maintains accurate and up-to-date human resource files, systems, records, and documentation.
• Update HRIS accurately and consistently.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Responsible for verifications of employment sent to HR department.
• Assist with coding HR related billing.
• Manage all new hire paperwork, ensure I9s and E-Verify are properly completed.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides administrative support to the HR department.
• May assist with payroll functions including reporting, processing, answering employee questions, fixing processing errors, and distributing checks.
• Conducts or assists with new hire orientation and onboarding.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, and retirement celebrations.
• Greets guests and ensure check-in process is followed.
• Responsible for answering and routing all company inbound calls
• Back up for Office Administrator
• Performs other duties as assigned by management

Skills, Knowledge & Expertise

EDUCATION AND FORMAL TRAINING:

• High school diploma, or equivalent required; Associate’s or Bachelor’s degree in related field preferred.
• Minimum of 1 year of administrative experience

KNOWLEDGE, SKILLS, AND ABILITY:

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Paylocity experience preferred but not required.
• Bilingual in Spanish strongly preferred.

Job Benefits

• Employee-owned
• Advancement Opportunities
• Weekly pay
• Insurance coverage that includes medical, dental, vision and life insurance and flexible spending accounts
• 401(k) with employer match
• Paid holidays and competitive vacation/sick pay plans
• Tuition assistance program
• Employee stock ownership program (ESOP)