Human Resources Assistant

State-of-Missour; Jefferson City (MO); On-site; USD 42,000 - 62,000; Full time

Job summary

State of Missouri is seeking an Administrative Support Assistant in Jefferson City to perform HR, payroll, and personnel functions with independence under general supervision.

You will assist in hiring, manage eligibility checks, process payroll transactions in SAM II HR, maintain confidential records, and ensure compliance with state regulations, while providing benefits information and responding to inquiries.

Qualifications

• One or more years of Administrative Support Assistant experience in HR/personnel administration.
• Experience with the Missouri Uniform Classification and Pay System.
• Education: high school diploma or GED; or a Bachelor’s degree; or four+ years of related office HR/payroll experience.

Responsibilities

• Performs independent functions requiring the application of expertise relating to human resources, personnel, and/or payroll.
• Assists in hiring activities by posting job opportunities, scheduling interviews, screening applicant information to verify eligibility, checking references, requesting required background checks and ensuring that appointments made are in compliance with State law.
• Disseminates information regarding employee benefits; informs employees of policies and procedures and responds to a variety of personnel and payroll questions.
• Enters and updates employee personnel actions, contact information, deductions, and tax withholdings into the payroll system. Includes extensive use of the SAM II HR payroll system.
• Oversees and ensures the accurate and timely preparation and processing of a variety of payroll and personnel transactions and related documents.
• Maintains personnel files and other confidential information.
• Processes personnel transactions and ensures compliance with rules and regulations.
• Exercises independent judgment and action in the performance of duties under general supervision.

Skills

Administrative support

HR/payroll knowledge

Attention to detail

Education

High school diploma or GED

Bachelor’s degree (optional)

4+ years of related office experience

Tools

SAM II HR payroll system

Job description

Location: 205 Jefferson Street, Jefferson City, MO.

Individual(s) selected for this position may receive a higher rate based on a pay differential (e.g., shift, or time-of-service pay).

• Performs independent functions requiring the application of expertise relating to human resources, personnel, and/or payroll.
• Assists in hiring activities by posting job opportunities, scheduling interviews, screening applicant information to verify eligibility, checking references, requesting required background checks and ensuring that appointments made are in compliance with State law.
• Disseminates information regarding employee benefits; informs employees of policies and procedures and responds to a variety of personnel and payroll questions.
• Enters and updates employee personnel actions, contact information, deductions, and tax withholdings into the payroll system. Includes extensive use of the SAM II HR payroll system.
• Oversees and ensures the accurate and timely preparation and processing of a variety of payroll and personnel transactions and related documents.
• Maintains personnel files and other confidential information.
• Processes personnel transactions and ensures compliance with rules and regulations.
• Exercises independent judgment and action in the performance of duties under general supervision.

Minimum Qualifications

One or more years of Administrative Support Assistant experience with a primary focus in human resources/personnel administration with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency.

OR

A Bachelor’s degree from an accredited college or university. OR

Four or more years of office experience, including one or more years of complex experience with a primary focus in hiring activities, personnel and payroll transactions, time and leave accounting, or other related human resources/personnel administration activities, and possession of a high school diploma or proof of high school equivalency.

(Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the general experience at a rate of 30 earned credit hours for one year.)

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

[e-mail]