Human Resources Assistant

Agupdate; Camarillo (CA); On-site; USD 669,000 - 925,000; Full time

Job summary

Ventura County Community College District seeks a Human Resources Assistant for the District Administrative Center in Camarillo, CA. The role involves clerical duties in recruitment, examination administration, and maintaining confidential personnel records, plus preparing related reports and assisting District staff and the public.

The position is part of the Human Resources department, with eligibility lists established for district-wide vacancies and a focus on equal opportunity employment.

Qualifications

• Responsible clerical duties in recruitment, examination administration, development and maintenance of confidential personnel records.
• Prepare and distribute job announcements and advertisements; determine closing dates and schedule examinations.

Responsibilities

• Maintain computer database for each recruitment; log demographic and applicant data.
• Prepare, update and maintain forms, reports and schedules according to procedures.
• Assist with information and support to District personnel, staff and the public on personnel matters.
• Create and manage reports using MS Access and Excel; maintain applicant records.

Job description

Human Resources Assistant

Ventura County Community College District

Salary: $4,998.00 - $6,908.00 Monthly

Job Type: Classified

Location: District Administrative Center (Camarillo CA), CA

Department: DAC/Human Resources

Closing: 8/21/2026 11:59 PM Pacific

Description

Under general supervision, perform responsible technical-clerical duties in the areas of recruitment, examination administration, development and maintenance of confidential personnel records and files, and the preparation of related reports; provide information and assistance to District personnel, staff and the public regarding personnel matters.

This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, non-bilingual and bilingual, temporary and regular vacancies for the duration of the list, not to exceed one year.

WHERE YOU'LL WORK

The District Administrative Center, centrally located in Camarillo, oversees administrative functions, and provides leadership and services to the District's three colleges.

The Human Resources Department is dedicated to attracting, developing, and supporting a qualified workforce with a focus on serving the educational needs of our students. More information about the HR Department can be found at www.vcccd.edu/departments/human-resources.

WHO WE ARE

The Ventura County Community College District (VCCCD) is a public community college district serving residents throughout Ventura County. VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training, basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement.

The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promotes academic excellence and creates an inclusive educational and work environment for its employees, contractors, students, and the community it serves. With the understanding that a diverse community fosters multicultural awareness, promote mutual understanding and respect, and provides role models for all students, VCCCD is committed to recruiting and employing a diverse and qualified group of administrators, faculty, and staff members who are dedicated to the success of all college students.

The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.

SALARY PLACEMENT

New Employees: Generally, new employees are placed on the first step of the appropriate range of the salary schedule.

Current Employees: An employee who is promoted will be placed on the salary step of the new range of the appropriate salary schedule that provides a minimum increase comparable to a one-step increase in salary.

New and current employees may be eligible for advanced step placement as outlined in Section 290 - SALARY PLAN in the Rules of the Personnel Commission for Classified Employees (Download PDF reader).

Representative Duties

• Perform a variety of responsible clerical duties related to the recruitment, examination, selection, processing and maintaining of personnel. E
• Prepare and distribute job announcements and advertisements for classified and academic positions; determine closing dates and determine and schedule examinations; recruit and schedule screening/examination panel members for classified vacancies; compile information for panel members. E
• Assemble and organize screening materials for academic vacancies; refer academic files to appropriate department for selection process; review screening results and notify candidates accordingly. E
• Establish and maintain computer database for each recruitment; log demographic, biographic, and ethnic applicant data, track progress in selection process; prepare, distribute, and record related computer reports using MS Access and Excel; maintain files of applicant records. E
• Assemble and organize screening/written and oral examination materials for classified vacancies; administer and score performance and written examinations as applicable; review screening/examination results and notify candidates accordingly/ establish classified eligibility lists. E
• Provide information and assistance to District personnel, staff and the public regarding a variety of personnel matters, such as available jobs, employment verification, minimum qualifications, personnel rules, policies and procedures. E
• Prepare, type, update, monitor and maintain a variety of forms, reports, bulletins, records, schedules, lists and files according to established procedures; verify and post information as necessary to assure completeness and accuracy. E
• Determine status of open positions; initiate documentation for advertising, interviewing and selection of employees; establish and maintain classified eligibility lists; assist in the development of position announcements, job descriptions, newspaper advertisements and interview questions. E
• Certify eligible from active lists, respond to and correspond with candidates regarding scores, procedures, rank, etc. E
• Conduct new employee orientation; review new employee records for completeness and compliance with applicable laws. E
• Compose and type letters, memoranda, lists and other materials according to established procedures; prepare and issue notices for employees and supervisors; update, process and maintain related records as required. E
• Receive application materials, screen resumes, correspondence, transcripts and other information for completeness of file. E
• Maintain Human Resource module of District computer system; enter new employees and process changes to employee data; track a variety of personnel data such as Tuberculosis test expiration, performance evaluations, training and development activities, permanency and tenure status. E
• Operate a computer to