Payroll Technician

Ventura County Community College District; Camarillo (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

The Ventura County Community College District is seeking a payroll specialist to perform a full range of payroll and benefits accounting using integrated software at the District Administrative Center in Camarillo. You will process payroll for faculty, classified, temporary and student employees, ensuring accurate deductions and timely reporting.

The position requires a high school diploma with payroll/technical accounting experience, strong attention to detail, and knowledge of applicable laws.

Qualifications

• Graduation from high school or equivalent educational proficiency AND one year of payroll or technical accounting experience

Responsibilities

• Perform full range of payroll and benefit accounting work utilizing integrated software, audit incoming documents and verify data.
• Prepare and monitor payroll for faculty, classified, temporary and student employees; process special payroll activities.
• Review time reports for accuracy; make corrections, calculate deductions, and adjust salaries per policies and contracts.
• Process tax sheltered contributions, garnishments, and quarterly IRS/agency reports; ensure STRS/PERS data accuracy.
• Respond to payroll inquiries; maintain knowledge of federal/state/district policies and facilitate audits as needed.

Skills

Payroll accounting

Data verification

Education

High school diploma or equivalent and 1 year payroll/technical accounting experience

Tools

Payroll software

Job description

WHAT YOU'LL DO

Under the general supervision of the Payroll Supervisor, perform full range of payroll and benefit accounting work utilizing integrated software; maintain, audit and verify incoming documents, payroll data and other information, process special payroll activities.

The current vacancy is a full-time position (12 months/year, 40 hours/week) located at the District Administrative Center.

WHERE YOU’LL WORK

The District Administrative Center, centrally located in Camarillo, oversees administrative functions, and provides leadership and services to the District’s three colleges.

More information about the District Administrative Center can be found here: District Administrative Center Website

WHO WE ARE

The Ventura County Community College District (VCCCD) is a public community college district serving residents throughout Ventura County. VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training, basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement.

The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promotes academic excellence and creates an inclusive educational and work environment for its employees, contractors, students, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, VCCCD is committed to recruiting and employing a diverse and qualified group of administrators, faculty, and staff members who are dedicated to the success of all college students.

The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.

SALARY PLACEMENT

New Employees: Generally, new employees are placed on the first step of the appropriate range of the salary schedule.

Current Employees: An employee who is promoted will be placed on the salary step of the new range of the appropriate salary schedule that provides a minimum increase comparable to a one-step increase in salary.

New and current employees may be eligible for advanced step placement as outlined in Section 290 – SALARY PLAN in the Rules of the Personnel Commission for Classified Employees.

RESPONSIBILITIES

• Perform full range of payroll and benefit accounting work utilizing integrated software; maintain, audit and verify incoming documents, payroll data and other information; assure proper financial controls and practices are consistent with accepted accounting principles, Fair Labor Standards Act (FLSA), contracts, board policies and Personnel Commission rules. E
• Prepare, monitor and generate payroll for assigned employee groups including faculty, classified, temporary and student employees; process special payroll activities. E
• Review and process time reports submitted for accuracy; verify and enter necessary corrections, adjustments or revisions to payroll as needed; calculate deductions and benefits for casual employees eligible for retirement benefits; make proper adjustments in employee salaries regarding overtime, change of status, step increase, additional hours leave accounting, and other salary adjustments according to established policies, procedures, rules and regulations. E
• Process employee tax sheltered contribution and reconcile with the monthly billings from annuity companies; calculate garnishments and levies required by government agencies; calculate federal and state payroll taxes for academic, classified and student payroll and make wire transfers as needed; reconcile and process appropriate quarterly reports required by IRS and union; assure STRS and PERS data is accurate for monthly reporting; submit reports to appropriate agency or department. E
• Calculate and process levies, advances, garnishments and other adjustments as needed; monitor sick leave; maintain a system to track the maximum allowed vacation and compensatory time hours of classified employees; maintain and audit leave accounting for academic employees and make necessary adjustment according to employee contracts and time sheets. E
• Prepare, balance and maintain various payroll reports, records and spreadsheets; prepare the payroll reports and submit to appropriate staff for review and approval; reconcile monthly payroll balances. E
• Establish and maintain a system to track status of workers' compensation claims; communicate with Risk Management personnel; audit and maintain compensated paid hour and non-compensated hours; perform accurate calculation of litigated and non-litigated cases of reimbursement from insurance company to the rate of employees paid ratio; make related projections of benefits; provide and maintain a system of load-banking reports for faculty. E
• Respond to inquiries regarding payroll; interpret and explain laws, ordinances, regulations, policies and procedures; maintain current knowledge of federal, state and district policies, rules and codes related to payroll functions. E
• Communicate with district personnel to coordinate activities, resolve issues and conflicts and exchange information; communicate with outside organizations including the tax sheltered annuity companies, County Office personnel, IRS Franchise Tax Board, Public Employees Retirement Agency (PERS), and others as needed; respond to earning verification requests; assist with audits as needed. E
• Operate a computer, calculator and related office equipment. E
• Perform related duties as assigned. E

Graduation from high school or evidence of equivalent educational proficiency AND one year of payroll or technical accounting experience

EXAMINATION AND SELECTION PROCESS

This is an examination open to the public and current District employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by the posted deadline date on this bulletin.

The examination process may consist of any of the following components:

• A) Training and Experience Evaluation = Qualifying (pass/fail)
• B) Technical Interview = 100% weighting on final score

TRAINING AND EXPERIENCE (T&E) EVALUATION: A T&E is an assessment of training and experience, beyond the minimum requirements, that has prepared the candidate for the position as evidenced in the application materials. Please be sure to answer every component of each supplemental question as your responses will be scored and serve as your score on the training and experience (T&E) evaluation.

The candidates with the highest passing scores on the T&E will be invited to the technical interview.

TECHNICAL INTERVIEW DATE RANGE AND LOCATION

Date Range: Wednesday, September 2, 2026 - Tuesday, September 8, 2026

Location: The Technical Interview will likely be conducted remotely, using Zoom. To participate, you must have access to a computer with a camera, microphone, speakers, and a reliable connection to the internet.

The examination components and dates are subject to change as needs dictate. All communication regarding this process will be delivered via email.

ELIGIBILITY LIST

Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview.

PROBATIONARY PERIOD

All appointments made from eligibility lists for initial appointment or for promotion, with certain exceptions, shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer. Classified management, police, and designated executive classifications shall be probationary for a period of one (1) year of paid service from initial appointment or promotion.

ACCOMMODATIONS

Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodation should document this request in an email to [e-mail] including an explanation as to the type and extent of accommodation needed to participate in the selection process.

DEGREE INFORMATION

If a degree/coursework is used to meet minimum qualifications, an official copy of your transcripts will be required upon hire. If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. Visit the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education to search for institutions that are recognized as accredited. If you need your transcripts evaluated, please review the list of agencies approved for foreign transcript evaluation (Download PDF reader). If applicable, an official copy of your foreign transcript evaluation will also be required upon hire.

For more information about the recruitment process at VCCCD, including responses to Frequently Asked Questions, please visit our Classified Careers page.