Human Resources Assistant

Ssmo-Ministries-Corporation; Beaverton (OR); On-site; USD 24,796 - 35,817; Part time

Benefits offered by this job

Medical (vision) Insurance

Dental Insurance

Life AD&D Insurance & LTD

Flex Spending for Medical & Dependent

403(b) Plan with Employer Contribution

Employee Assistance Program

Job summary

The Sisters of St. Mary of Oregon Ministries Corporation (SSMO) is seeking a part-time HR Administrative Assistant to provide HR support in benefits administration, compliance, data management and recruitment.

This on-site role in Beaverton requires strong communication, confidentiality and organizational skills. Typical duties include maintaining employee records, onboarding new hires, answering inquiries, and supporting HRIS data entry.

Qualifications

• High school diploma or equivalent required; Associate degree in HR or related field preferred.
• 1 year of administrative, HR or office support experience.
• Proficiency with Microsoft Office (Word, Excel) and HRIS systems.

Responsibilities

• Provide HR administrative support in benefits, regulatory compliance, data management and recruitment.
• Maintain employees' records and documentation; assist with onboarding.
• Respond to employee questions and direct inquiries to HR team; ensure confidentiality.
• Assist with HR recordkeeping, filing and data entry in the HRIS; review invoices for payment.
• Provide reception coverage by greeting visitors and answering phones.

Skills

Communication

Interpersonal skills

Organizational skills

Attention to detail

Confidentiality

HR principles

MS Office

HRIS

Customer service

Multitasking

Education

High school diploma or equivalent

Associate degree in HR or Business Administration

Tools

Microsoft Office

HRIS

Job description

The Sisters of St. Mary of Oregon Ministries Corporation (SSMO) is looking for a Human Resources Administrative Assistant to join our team. This position provides functional Human Resources support in the areas of benefits administration, regulatory compliance, information collection and data management, and recruitment.

Benefits package

• Medical (includes vision)Insurance
• Dental Insurance
• Basic Life AD&D Insurance &LTD
• Flex Spending for Medical & Dependent Care
• 403(b) Plan with Employer Contribution
• Employee Assistance Program

This is a part-time, on-site only position.

Essential Duties include:

• Provide exceptional customer service to employees, applicants and all visitors.
• Support the day-to-day HR administrative functions, including maintaining employees’ records and documentations.
• Assist with onboarding new hires.
• Responding to employees’ questions and direct inquiries to the appropriate HR team members.
• Ensure confidential employee information is handled with professionalism and discretion.
• Help maintain compliance with company policies and employment regulations.
• Assist with recruiting, benefits, administration and other HR projects as needed.
• Assist with HR Recordkeeping, filing, and data entry in the HRIS.
• Perform password resets and assist employees with basic account issues.
• Provide reception coverage by greeting visitors, answering phones, and directing inquires.
• Reviews invoices upon receipt, and submits for payment.
• Other duties as assigned.

Required Skills/Abilities:

• Excellent communication and interpersonal skills.
• A positive, welcoming, and customer- first attitude.
• Strong organizational and time-management abilities.
• High attention to detail and accuracy.
• Ability to manage multiple priorities while maintaining confidentiality. .
• Ability to maintain confidentiality.
• Excellent verbal and written communication skills.
• Working understanding of human resource principles, practices and procedures.
• Ability to function well in a high-paced and, at times, stressful environment.

Education and Experience:

• High school diploma or equivalent required; Associates degree in Human Resources, business Administration or related field preferred.
• 1 year of administrative, HR or office support experience.
• Proficiency with Microsoft office (Word, Excel) and HRIS systems.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Frequent use of a computer, keyboard, mouse, and telephone.
• Abilitytocommunicate effectively in person, over the phone and via email.
• Occasionally stand, walk, bend, and move thought the office and campus.
• Ability to read printed materials and computer screens.
• Manual dexterity to operate standard office equipment.
• Must be able to lift up to 25 pounds at on occasion. (such as files, office supplies, or equipment).
• Ability to focus for extended periods and manage detailed work.

SSMO Sponsored ministries encourage people from all backgrounds, communities, and industries to apply.

This is a non-management position

This is a part time position