Human Resources Assistant

SISTERS OF ST MARY OF OREGON MARYVILLE CORPORATION; Beaverton (OR); On-site; USD 25,000 - 30,000; Part time

Benefits offered by this job

Medical Insurance (including vision)

Dental Insurance

Life AD&D Insurance & LTD

Flex Spending for Medical & Dependent 

403(b) Plan with Employer Contribution

Employee Assistance Program

Job summary

The Sisters of St. Mary of Oregon Ministries Corporation (SSMO) is seeking a part-time Human Resources Administrative Assistant to provide HR support, benefits administration, compliance and data management on site.

Responsibilities include onboarding, records maintenance, responding to employee inquiries, and assisting with recruiting and payroll-related tasks. The role requires strong communication, confidentiality, and organization in a fast-paced environment.

Qualifications

• High school diploma or equivalent required; Associates degree in HR or related field preferred.
• 1 year of administrative, HR or office support experience.
• Proficiency with Microsoft Office (Word, Excel) and HRIS systems.

Responsibilities

• Provide exceptional customer service to employees, applicants and all visitors.
• Support the day-to-day HR administrative functions, including maintaining employees’ records and documentation.
• Assist with onboarding new hires.
• Respond to employees’ questions and direct inquiries to the appropriate HR team members.
• Ensure confidential employee information is handled with professionalism and discretion.
• Help maintain compliance with company policies and employment regulations.
• Assist with recruiting, benefits administration and other HR projects as needed.
• Assist with HR recordkeeping, filing, and data entry in the HRIS.
• Perform password resets and assist employees with basic account issues.
• Provide reception coverage by greeting visitors, answering phones, and directing inquiries.
• Reviews invoices upon receipt, and submits for payment.
• Other duties as assigned.

Skills

Communication

Customer service

Organizational skills

Attention to detail

Confidentiality

HR principles

Education

Associates degree in HR or related field

Tools

Microsoft Office

HRIS systems

Job description

The Sisters of St. Mary of Oregon Ministries Corporation (SSMO) is looking for a Human Resources Administrative Assistant to join our team. This position provides functional Human Resources support in the areas of benefits administration, regulatory compliance, information collection and data management, and recruitment.

We Offer a Benefits Package That Includes

• Medical (includes vision) Insurance
• Dental Insurance
• Basic Life AD&D Insurance & LTD
• Flex Spending for Medical & Dependent Care
• 403(b) Plan with Employer Contribution
• Employee Assistance Program

This is a part-time, on-site only position.

Essential Duties Include

• Provide exceptional customer service to employees, applicants and all visitors.
• Support the day-to-day HR administrative functions, including maintaining employees’ records and documentations.
• Assist with onboarding new hires.
• Responding to employees’ questions and direct inquiries to the appropriate HR team members.
• Ensure confidential employee information is handled with professionalism and discretion.
• Help maintain compliance with company policies and employment regulations.
• Assist with recruiting, benefits, administration and other HR projects as needed.
• Assist with HR Recordkeeping, filing, and data entry in the HRIS.
• Perform password resets and assist employees with basic account issues.
• Provide reception coverage by greeting visitors, answering phones, and directing inquires.
• Reviews invoices upon receipt, and submits for payment.
• Other duties as assigned.

Required Skills/Abilities

• Excellent communication and interpersonal skills.
• A positive, welcoming, and customer- first attitude.
• Strong organizational and time-management abilities.
• High attention to detail and accuracy.
• Ability to manage multiple priorities while maintaining confidentiality. .
• Ability to maintain confidentiality.
• Excellent verbal and written communication skills.
• Working understanding of human resource principles, practices and procedures.
• Ability to function well in a high-paced and, at times, stressful environment.

Education And Experience

• High school diploma or equivalent required; Associates degree in Human Resources, business Administration or related field preferred.
• 1 year of administrative, HR or office support experience.
• Proficiency with Microsoft office (Word, Excel) and HRIS systems.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Frequent use of a computer, keyboard, mouse, and telephone.
• Ability to communicate effectively in person, over the phone and via email.
• Occasionally stand, walk, bend, and move thought the office and campus.
• Ability to read printed materials and computer screens.
• Manual dexterity to operate standard office equipment.
• Must be able to lift up to 25 pounds at on occasion. (such as files, office supplies, or equipment).
• Ability to focus for extended periods and manage detailed work.

SSMO Sponsored ministries encourage people from all backgrounds, communities, and industries to apply.

This is a non-management position

This is a part time position