Human Resources and Payroll Manager

HorizonWest Landscape Services Inc; Town of Florida (NY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Company phone

Hybrid work environment

Paid time off

Advancement opportunities

Job summary

HorizonWest Landscape Services Inc is hiring a Human Resources and Payroll Manager to support a growing organization with office and field teams. This hybrid, home-and-office role helps run the full employee lifecycle, from weekly payroll and compliance to hiring, onboarding, and day-to-day people guidance for managers.

Location: Winter Garden, FL radius with hybrid work. You will lead onboarding, manage I-9/E-Verify, benefits, and personnel records while partnering with managers on performance

Qualifications

• 4+ years of HR and payroll experience.
• Working knowledge of FLSA, I-9, E-Verify, US employment law, and Florida employment requirements.
• Experience running payroll on a platform such as Paycom or Workday, with emphasis on accurate HR recordkeeping.
• Proficiency with Microsoft Office.
• Strong communication, interpersonal skills, and ability to handle confidential information.

Responsibilities

• Process weekly payroll for office and field employees, including overtime, deductions, and prevailing wage rates on federally funded jobs.
• Support hiring by creating job descriptions, managing postings, screening resumes, conducting interviews, and making hiring recommendations with managers.
• Lead onboarding activities, including I-9 and E-Verify, tax forms, policy acknowledgments, and Safety Manual orientation.
• Administer ICHRA and other benefits, including onboarding into the ICHRA, notices, substantiation, and COBRA.
• Track PTO and sick leave, ensure compliance with company policy, and maintain personnel files.

Skills

HR & payroll experience

Payroll processing

I-9 & E-Verify compliance

US employment law knowledge

Communication skills

Education

SHRM-CP or PHR certification

Tools

Paycom

Workday

Microsoft Office

I-9 system

E-Verify

Job description

HorizonWest Landscape Services Inc is hiring a Human Resources and Payroll Manager to support a growing organization with office and field teams. This hybrid, home-and-office role helps run the full employee lifecycle, from weekly payroll and compliance to hiring, onboarding, and day-to-day people guidance for managers.

What You’ll Do

• Process weekly payroll for office and field employees, including overtime, deductions, and prevailing wage rates on federally funded jobs.
• Support hiring by creating job descriptions, managing job board postings, screening resumes, conducting interviews, and making hiring recommendations alongside hiring managers.
• Lead onboarding activities, including I-9 and E-Verify, completion of required tax forms, policy acknowledgments, and Safety Manual orientation.
• Administer ICHRA (Individual Coverage HRA) and other benefits, including employee onboarding into the ICHRA, annual notices, reimbursement substantiation, and COBRA.
• Track PTO and sick leave for all staff and ensure ongoing compliance with company policy.
• Maintain personnel files and support internal audits of employee documentation.
• Manage the employee handbook and recommend policy updates as the company grows.
• Handle workers’ compensation claims and coordinate return-to-work efforts with the insurance carrier.
• Partner with managers on performance reviews, coaching, discipline, separations, and exit interviews.
• Help resolve interdepartmental staff issues and maintain clear communication between office and field teams.
• Keep required postings, new hire reporting, and payroll tax filings on schedule.
• Handle all employee matters with the highest level of confidentiality and integrity.

What You Bring

• 4+ years of HR and payroll experience, ideally involving an hourly field workforce.
• Working knowledge of FLSA, I-9, E-Verify, US employment law, and Florida employment requirements.
• Experience running payroll on a platform such as Paycom, Workday, or similar, with a focus on accurate HR recordkeeping.
• Proficiency with Microsoft Office.
• Strong communication, interpersonal skills, problem-solving ability, and the discretion to manage sensitive information.
• Strong organization, follow-through, and demonstrated ability to lead and work across teams.

Tools and Technologies

• Paycom, Workday
• Microsoft Office
• I-9, E-Verify
• ICHRA, COBRA

Nice to Have

• SHRM-CP, PHR, or a payroll certification.
• Experience with construction or landscape companies.
• Experience with prevailing wage (Davis-Bacon) payroll.
• Experience administering an ICHRA or other HRA.
• Bilingual English and Spanish.

Benefits

• Competitive salary and compensation.
• Dental insurance, vision insurance, and health insurance.
• Health coverage through an ICHRA, plus paid time off and holidays.
• Opportunity for advancement.
• Paid time off.
• A company phone.

Location: Winter Garden, FL (hybrid). Work environment: home and office based.