Human Resources and Compliance Coordinator

Haddad Plumbing; Newark, Northern (NJ, KY); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan with Company Match

Paid Time Off

Paid Holidays

Paid Vacation

Career Growth Opportunities

Job summary

Haddad Plumbing and Heating Inc. in Newark, New Jersey is seeking a Human Resources and Compliance Coordinator to join our leadership support team at headquarters.

You will manage day-to-day HR administration while ensuring compliance with city, state, and federal employment laws, and support training, performance management, policy development and audits. The ideal candidate is highly organized, detail‑oriented, and able to collaborate with leaders, managers, and employees to promote compliant,

Qualifications

• Bachelor’s degree in human resources, business administration, or related field.
• 1–3 years of experience in HR or compliance-related work.
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Experience with HRIS systems and compliance software.
• Proficient in Microsoft Office Suite.
• Strong interpersonal skills; capable of working independently and collaboratively.
• Enthusiastic about learning and advancing within the company.
• High attention to detail and quick retention of new information.

Responsibilities

• Conduct in-person training for new and existing employees on company systems and procedures.
• Hold weekly in-person meetings with managers to review employee progress and training needs.
• Navigate all company systems to efficiently train employees.
• Implement and develop the KPI program in isolved to track employee progress.
• Provide small group and one-on-one training on the KPI program.
• Monitor employee performance using the isolved KPI program.
• Create SOPs for all roles across departments.
• Support HR to ensure compliance with city, state, and federal regulations.
• Review and manage employee files for complete and accurate documentation.
• Assist with recruitment, prescreening, interview scheduling, and onboarding.
• Create and monitor HR documents to ensure accuracy and compliance.
• Stay updated on laws and regulatory changes.
• Collaborate with leadership to keep policies and the handbook up to date.
• Maintain compliance signage for labor and regulatory requirements.
• Audit OSHA 300 logs and track safety meeting documentation.
• Monitor toolbox talks and safety meeting records.
• Research and develop policies for new compliance issues.
• Implement checks to streamline processes and prevent compliance issues.
• Perform random audits to ensure cross-department compliance.
• Document and track incidents for timely HR follow-up.
• Perform other duties as assigned.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Interpersonal skills

Independent and collaborative work

Education

Bachelor’s degree in HR or related field

Tools

HRIS systems

Microsoft Office Suite

Job description

Haddad Plumbing and Heating Inc. is seeking a Human Resources and Compliance Coordinator to join our leadership support team at our headquarters in Newark, New Jersey. The Human Resources and Compliance Coordinator will support the Human Resources function by managing day-to-day HR administration while ensuring companywide compliance with all city, state, and federal employment laws and regulations. This role is responsible for employee training, performance management administration, compliance documentation, policy development, and audit support across all departments. The ideal candidate will be highly organized, detail-oriented, and comfortable working cross‑functionally with leadership, managers, and employees to promote consistent, compliant, and efficient HR and operational practices. The Human Resources and Compliance Administrator plays a critical role in maintaining regulatory compliance, employee development, and organizational accountability.

Responsibilities

• Conduct in-person training for new and existing employees on company systems, programs and procedures
• Conduct weekly in-person meeting with Managers and Supervisors on employee progress to assess if more training is needed
• Understand and navigate all company systems and programs to efficiently train employees
• Implement and develop the Key Performance Indicator Program in isolved to be used by company employees to track employee progress
• Conduct small group and one on one training for all employees to use the isolved KPI program
• Monitor and Maintain employee performance using our performance management software. (isolved KPI program)
• Create Standard Operating Procedures (SOP’s) for all roles within all departments
• Support Human Resources to ensure compliance with all City, State, and Federal regulations
• Review and manage employee files to ensure all documentation is complete and accurate
• Assist management with recruiting, prescreening, scheduling interviews and onboarding of employees as necessary
• Create and monitor all documents in HR folder to ensure accuracy and compliance
• Stay updated on 19 law and regulatory changes to ensure proper documentation
• Work with senior leadership to ensure company policies and the employee handbook are up to date and compliant
• Maintain compliance signage for department of Labor, City, State and Federal requirements
• Audit OSHA 300 logs and ensure accurate tracking of safety meeting documentation
• Monitor toolbox talks and safety meeting documentation for files
• Research and develop policies for unfamiliar compliance issues to ensure the company’s adherence to all regulations
• Implement internal checks and balances to streamline processes and prevent compliance issues
• Perform random audits to ensure compliance across all departments
• Document and track incidents to ensure timely follow up by Human Resources and Management
• Any other tasks as assigned by management

Required Education and Experience

• Bachelor’s degree in human resources, business administration, or related field
• 1–3 years of experience in HR or compliance-related work
• Excellent attention to detail and organizational skills
• Strong written and verbal communication skills
• Experience with HRIS systems and compliance software
• Proficient in Microsoft Office Suite
• Strong interpersonal skills; capable of working independently and collaboratively
• Enthusiastic about learning and advancing within the company
• High attention to detail and quick retention of new information

Compensation

$55,000 – $65,000

Benefits Include

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Plan with Company Match
• Paid Time Off (PTO)
• Paid Holidays
• Paid Vacation
• Opportunities for Career Growth and Advancement

Position Type and Expected Hours of Work

This is a full-time position Monday – Friday. 8:00 am – 5:00 pm.