Human Resources and Administrative Coordinator

Phillips Academy; Andover (MA); On-site; USD 50,000 - 70,000; Full time

Job summary

Phillips Academy seeks a Coordinator to serve as the first point of contact for Human Resources and Business offices. This full-time position involves administrative support, managing HR activities, and ensuring compliance with policies. The role requires a Bachelor's degree and five years of relevant experience. Benefits include employer-subsidized health insurance, retirement contributions, and education assistance.

Benefits

Employer-subsidized medical, dental, mental health benefits

Retirement program with 10% employer contribution

Annual paid time off: 10 holidays, winter closure, 3–6 weeks vacation

Employer-paid life insurance and long-term disability insurance

Professional development programs

Education assistance including tuition remission/reimbursement

Access to museums, guest speakers, cultural and performing arts

Free meals during work hours

Discounted on-campus childcare

Qualifications

• Five years of experience in a fast-paced professional setting as a human resources coordinator or similar role.

Responsibilities

• Manage various activities supporting the human resources department.
• Provide administrative assistance to multiple individuals.
• Coordinate new employee orientation and online training.

Skills

Cultural Competence

Education

Bachelor’s Degree

Job description

The Coordinator serves as the first point of contact for the Human Resources, General Counsel, and Business offices, greeting visitors and directing inquiries. The Coordinator provides administrative assistance to these offices and supports multiple individuals, including assistance with their administrative and project needs to achieve team goals. This is an in-person position.

Additionally, the Coordinator manages various activities supporting the human resources department, such as assigning online training, coordinating new employee orientation, financial planning sessions, ergonomics requests, employee file management, meeting coordination, documentation compliance for the 403(b) plan, budget management and reconciliation, newsletter submissions, oversight of the nursing mothers room, service awards, community events, office supplies ordering, and employee policy revisions.

Minimum Job Qualifications

Bachelor’s degree required, with five years of experience in a fast-paced professional setting as a human resources coordinator, executive administrative assistant, office manager, or similar role. The candidate should demonstrate and develop cultural competence in their duties.

The Coordinator Supports The Administrative Needs Of

• Director of Human Resources
• Assistant Head of School for Operations and Finance, CFO
• General Counsel
• Director of Business Services and Risk Management
• Conduct Response Specialist

A full job description with primary duties and responsibilities is attached. This is a full-time, non-exempt staff position with full benefits.

Benefits We Offer

• Employer-subsidized medical, dental, mental health benefits—eligible from day 1
• Retirement program with 10% employer contribution
• Annual paid time off: 10 holidays, winter closure, 3–6 weeks vacation, 10–12 sick days
• Employer-paid life insurance and long-term disability insurance
• Professional development programs
• Education assistance including tuition remission/reimbursement
• Access to museums, guest speakers, cultural and performing arts
• Campus near interstates 495 and 93 with free parking
• Free meals during work hours
• Discounted on-campus childcare

Phillips Academy is an equal opportunity employer committed to creating an equitable and inclusive community where students from diverse backgrounds learn and grow together. Employment offers are contingent upon successful background checks and legal authorization to work in the U.S.