Human Resources Analyst

Russell Tobin; Santa Fe Springs (CA); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

Healthcare coverage

401(k) retirement plan

Life & disability insurance

Job summary

PrideGlobal seeks a Leave of Absence Analyst to manage employee leave and accommodation cases from initial request through return to work onsite in Santa Fe Springs, CA. The role administers FMLA, ADA, state and local leaves, and disability programs with a focus on union populations and bilingual communication.

Join a four-person local team under PrideGlobal’s umbrella, collaborating with HR, payroll, benefits and managers to resolve leave-related issues and ensure compliance with all applicable

Qualifications

• 3+ years hands-on LOA administration
• Bachelor’s degree in HR or related field
• Fluency in English and Spanish required
• Experience with FMLA, ADA, state/local leaves, and disability programs
• Experience working with union employees
• Strong stakeholder-management and employee-relations skills
• Experience with ADP and/or Workday
• Discretion with sensitive employee information
• Strong organizational skills and multi-case management
• Intermediate Excel skills (LOOKUP, PivotTables)

Responsibilities

• Manage leave cases from request to approval, ongoing administration, and return to work
• Administer FMLA, ADA, state/local leaves, and disability programs
• Review leave requests for eligibility and ensure proper documentation
• Communicate eligibility, requirements, deadlines, benefits, and return-to-work expectations
• Coordinate ADA accommodations with employees, HR, and management
• Partner with HR, managers, payroll, benefits, and other stakeholders to resolve issues
• Advise on interaction of leaves with PTO, disability benefits, and policies
• Facilitate return-to-work processes after extended leaves or accommodations
• Maintain confidential employee and medical documentation
• Track leave information in ADP and Workday and prepare reports
• Ensure compliance with federal, state, local laws; provide training to LOA staff
• Support LOA administration for union employees

Skills

Leave of Absence

FMLA

ADA

Employee relations

Union experience

Bilingual English/Spanish

ADP

Workday

Excel

Education

Bachelor’s degree in Human Resources

Tools

ADP

Workday

Job description

Experience: 3+ years of Leave of Absence experience

Language Requirement: (Bilingual) fluent English and Spanish

Position Overview

Our client is seeking an experienced Leave of Absence Analyst to manage employee leave and accommodation cases from initial request through return to work.

This role will be responsible for administering FMLA, ADA accommodations, state and local leave programs, and short- and long-term disability cases while ensuring compliance with applicable employment laws and company policies.

The ideal candidate has at least three years of hands-on leave administration experience, strong employee and stakeholder communication skills, and experience working with union populations. Fluency in both English and Spanish is required.

This is an onsite position joining a local team of four and is open due to an internal promotion.

Key Responsibilities

• Manage employee leave cases from initial request through approval, ongoing administration, and return to work.


• Administer FMLA, ADA, state and local leaves, and short- and long-term disability programs.


• Review leave requests, determine eligibility, and ensure required documentation is completed accurately and on time.


• Communicate directly with employees regarding leave eligibility, documentation requirements, deadlines, benefits, and return-to-work expectations.


• Support the ADA interactive process and coordinate workplace accommodations with employees, HR, and management.


• Partner with HR, managers, payroll, benefits, and other stakeholders to resolve leave-related issues.


• Advise employees and leaders on how leave programs interact with PTO, disability benefits, and company policies.


• Facilitate return-to-work processes following extended leaves or workplace accommodations.


• Maintain accurate and confidential employee and medical documentation.


• Track and maintain leave information within ADP and Workday.


• Prepare leave reports and metrics and identify trends or opportunities for process improvement.


• Ensure leave practices remain compliant with federal, state, and local requirements.


• Provide guidance and training to LOA Specialists, managers, and other internal stakeholders.


• Support leave administration for employees working within a union environment.

Qualifications

• 3+ years of hands-on Leave of Absence administration experience required.


• Bachelor’s degree in Human Resources or a related field required.


• Fluency in English and Spanish required.


• Strong working knowledge of FMLA, ADA, state/local leave laws, and short- and long-term disability programs.


• Experience working with union employees.


• Strong stakeholder-management and employee-relations skills.


• Experience with ADP and/or Workday.


• Ability to handle sensitive employee and medical information with discretion and confidentiality.


• Strong organizational skills with the ability to manage multiple active leave cases simultaneously.


• Intermediate Excel skills, including experience with lookups (XLOOKUP/VLOOKUP), Pivot Tables, formulas, data filtering, conditional formatting, and basic data/text manipulation.

Preferred Qualifications

• SHRM-CP or SHRM-SCP certification.


• Specialized certification or training in FMLA, ADA, disability, or leave administration.


• Experience providing training or guidance to other Leave of Absence professionals.

Compensation & Team

This is an onsite opportunity in Santa Fe, CA, joining as the fourth member of the local team. The position reports to the team's leader based in Charlotte and is available due to an internal promotion.

PrideGlobal and it's affiliates offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors.

PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates : Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation