Benefits Analyst

Russell Tobin; Santa Fe Springs (CA); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Healthcare coverage

401(k) plan

Life & disability insurance

Job summary

Russell Tobin is seeking a Leave Analyst to oversee and administer LOA requests and accommodations under FMLA, ADA, and state/local laws for union employees. The role requires bilingual Spanish, 3+ years' LOA/FMLA experience, and a Bachelor's degree in HR or related field.

You will manage leave records in ADP, prepare metrics, and collaborate with HR and managers on eligibility and process improvements. This direct-hire position in Santa Fe, CA offers $80,000–$90,000 annually plus benefits,

Qualifications

• 3+ years of Leave of Absence/FMLA experience.
• Bachelor's degree in HR or related field required; bilingual Spanish.
• Experience with union employees and stakeholder management.

Responsibilities

• Manage and track employee leave information using ADP and reporting metrics.
• Oversee FMLA leave administration from initial notice through return to work.
• Communicate leave responsibilities and documentation to employees.
• Collaborate with HR and managers to determine leave eligibility and improvements.
• Advise on interaction of leave laws with PTO and disability benefits.
• Facilitate return-to-work after extended leave.
• Maintain compliance and confidentiality of medical documentation.
• Provide training and guidance to LOA specialists.

Skills

Leave of Absence

FMLA

ADA

Compliance

ADP

Stakeholder Management

Education

Bachelor's degree in HR or related field

SHRM-CP or SHRM-SCP preferred

Tools

ADP

Excel

Job description

TITLE: Leave of Absence Analyst - Exp with Union Employees and BILINGUAL - Spanish

TYPE: Direct Hire

Location: Santa Fe, CA

Annual Salary: $80,000 to $90,000 + plus benefits, insurance, paid time off, and 401k

Experience : +3 years of Leave of Absence experience.

• Leave Of Absence relevant experience: Manage end-to-end FMLA, ADA, state/local leaves, and short- or long-term disability cases, from initial request through return to work.
• Strong knowledge of FMLA
• Compliance & Documentation – Ensure leave administration complies with applicable laws and company policies while maintaining confidentiality of medical and employee records.
• Communicate leave requirements and documentation to employees and collaborate with HR, managers, and other stakeholders on eligibility, accommodations, and operational needs.
• Maintain accurate leave records in ADP, prepare leave metrics/reports, identify process improvements, and provide training and guidance to LOA specialists and stakeholders.

Excel : XLOOKUP or VLOOKUP, Pivot Tables, IF statements, SUMIFS/COUNTIFS, Conditional Formatting, Filters and sorting, Substitution formula, Concat, Text functions (LEFT, RIGHT)

Full JD

Leave of Absence Analyst

Russell Tobin is seeking a Leave Analyst will oversee and administer leave requests and accommodations requiring specialized attention, particularly those arising under the Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), state and local leave laws, and short-term or long-term disability plans.

We are looking for:

3+ years of Leave of Absence/FMLA experience.

MUST BE BILINGUAL - Spanish

Bachelor's degree in human resources or related field required.

Relevant experience with Union employees.

Stakeholder Management.

SHRM-CP or SHRM-SCP preferred.

Completion of specialized certification or training on FMLA/leave administration a plus.

We Offer:

We offer exciting international career opportunities with a focus on diversity and award-winning talent development. Our values-led, diverse team is dedicated to supporting employees and fostering a culture of fairness, respect, and responsibility.

We provide a competitive compensation and benefits package, and our talent policies are recognized as industry-leading. We are committed to ongoing personal and professional development and believe that recruiting diverse talent strengthens our high-performing teams.

Key Responsibilities:

• Manage and track employee leave information using ADP and prepare reporting metrics.
• Oversee FMLA leave administration from initial notice through return to work.
• Communicate with employees regarding their leave responsibilities and necessary documentation.
• Collaborate with HR and managers to determine leave eligibility and support operational improvements.
• Advise on the interaction of leave laws with paid time off and disability benefits.
• Facilitate the return-to-work process for employees after extended leave.
• Maintain compliance with legal requirements and ensure confidentiality of medical documentation.
• Provide training and guidance to LOA Specialists and educate stakeholders on leave policies.

Must be authorized to work in the United States

Why Join?

This role offers the chance to impact financial performance, gain exposure to strong leadership principles, and grow professionally—all with competitive pay and potential for long-term engagement.

Russell Tobin and it's affiliates offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Russell Tobin and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Russell Tobin and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.