Human Resources Administrator

Orchard Village; Skokie (IL); On-site; USD 42,000 - 66,000; Full time

Job summary

Orchard Village in Skokie, IL seeks a Human Resources Administrator to provide essential administrative support across HR functions, including benefits, onboarding, and compliance under the Sr. Director of HR.

Ideal candidates have a Bachelor's in HR and 1–2 years HR admin experience; familiarity with ADP, HRIS, and MS Office; strong communication and multitasking abilities are essential.

Qualifications

• Bachelor's degree in Human Resources or related field.
• 1–2 years of HR admin experience preferred.
• Non-profit and/or unionized environment experience preferred.
• Knowledge of HR management, laws, benefits, and onboarding.

Responsibilities

• Maintain confidential employee files and records.
• Support recruitment: post, screen, interview packets, references.
• Conduct new hire onboarding and ensure training/computers are ready.
• Administer benefits, enrollments, changes, and inquiries.
• Process workers’ comp and unemployment claims; respond to verifications.
• Manage annual performance reviews and COBRA events.
• Assist with employee recognition and anniversaries postings.
• Generate FMLA paperwork and maintain HR databases.
• Coordinate payroll-related data with Finance/Payroll.
• Maintain state/federal postings and HR bulletin board.
• Administer annual background checks and maintain logs.

Skills

Administrative support

Communication

Multitasking

Relationship management

HR knowledge

Education

Bachelor's degree in HR

Tools

MS Office

HRIS

ADP platforms

Job description

Job Title:Human Resources AdministratorDepartment:Human ResourcesReports To:Sr. Director of Human ResourcesSupervision:FLSA:ExemptDate:7/24QUALIFICATIONSBachelor's degree in Human Resources or related field of study.1-2 years of administrative support experience in Human Resources preferred.Experience in non-profit and/or unionized environment preferred.Prior knowledge of principles and practices of human resources management, and general experience in supporting or exposure to all human resources functional areas (such as employment laws & regulations, HR Best Practices and procedures, employee benefits, union/labor relations, employee discipline, learning and development, talent acquisition, employment and onboarding, performance management, and employee discipline).Excellent communication skills, both oral and written.Ability to manage multiple priorities.Ability to effectively manage relationships at all levels of the organization and to serve as a reliable, respected resource to all employees.Significant experience with Microsoft Office programs and Human Resources Information Systems; experience with ADP platforms preferred.Excellent employee relations skills and a person-centered orientation.SUMMARYUnder the direction of the Sr. Director of Human Resources, this position provides the primary administrative support for the Human Resources Department. Supports the Department in all functions, including but not limited to legal and regulatory compliance, HR Best Practices and procedures, employee benefits, union/labor relations, employee discipline, learning and development, talent acquisition/recruitment, employment, orientation and onboarding, performance management, and performance evaluation.ESSENTIAL DUTIES AND RESPONSIBILITIESMaintain complete, accurate, up-to-date and confidential files and records for current and former employees including employee information, employment transactions, benefit participation, and employee statistics as required. Create new employee folders and file confidential documents.Assist Sr. Director, Human Resources and other management in all recruitment activities, including but not limited to posting positions, screening applicants, compiling interview packets, administering pre-employment documents, and testing as required by Department of Human Services, scheduling interviews, and conducting pre-employment reference checks.Perform new hire administrative processes for all incoming employees. Ensure all new hires are informed timely of training requirements, training schedule, provide copies of required documentation within required standards, work with new employee’s manager to ensure employee has all required office equipment and supplies, announce new employee’s arrival to staff, and actively participate in the onboarding of new employees.Responsible for daily administration of employee benefit plans. Conduct benefit orientations with employees and process all benefit enrollments, changes, and terminations. Answer employee benefit questions.Process Workers’ Compensation and Unemployment claims.Respond to external employment verifications and reference requests.Administer the processing for annual performance reviews to ensure reviews are conducted and processed according to requirements.Assist with planning and preparation for all employee recognition and social events; process all staff birthday and anniversary postings timely and accurately.Ensure that all COBRA qualified events are entered in a timely manner.Generate FMLA paperwork as required.Maintain an accurate database of all employees’ driver’s licenses and vehicle insurance information.Maintain HR related state and federal postings and the Human Resources bulletin board.Maintain adequate and appropriate supplies of HR-related forms, office supplies, etc.Work collaboratively with the Finance/Payroll staff to ensure the correct and timely processing of employee payroll.Generate correspondence, fax documents, maintain department logs, and perform other administrative duties as assigned.Annually, perform all DHS required background checks for existing employees and maintain a database of employee background checks.Maintain a positive, professional demeanor and appearance at all times to ensure that the Human Resources Department is seen as a reliable and respected resource.PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the non-essential functions of the job.While performing the duties of this job, the employee is occasionally required to stand, walk, and sit; use hands to handle and/or use objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch; talk or hear. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.WORK ENVIRONMENTWork environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the non-essential functions of the position.The work environment is primarily an indoor, office environment. While performing the duties of this job, the employee may be exposed to office and/or weather conditions prevalent at the time. The noise level in the work environment is usually low to moderate.The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.