Human Resources Administrative Specialist

City of West Hollywood, CA; Santa Monica (CA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Remote work up to 50%

Job summary

The City of West Hollywood is seeking a highly organized Human Resources Administrative Specialist to provide advanced administrative support across multiple HR functions. This role coordinates employee engagement, supports recruitment and onboarding, maintains personnel records, and handles budget and procurement tasks while assisting with various programs and projects.

With responsibilities including new hire orientations, data entry into the HRIS, and confidential handling of information, the

Qualifications

• High school diploma or GED required
• Associate’s degree in related field preferred
• Four to five years of related experience preferred
• Strong organizational and data-entry skills
• Ability to maintain confidentiality and professionalism
• Experience with HRIS systems and payroll/finance processes
• Public speaking and presentation skills
• Strong communication and customer service
• Ability to manage multiple priorities and meet deadlines
• Proficiency with Microsoft Office and HR software

Responsibilities

• Coordinate employee engagement and recognition activities across departments
• Support recruitment, selection, and onboarding processes
• Maintain personnel records and enter employee data into the HRIS
• Process and track budget and procurement transactions
• Assist with specialized HR programs and projects
• Present information to employees and provide onboarding orientation
• Collaborate with City officials and the public with tact and professionalism
• Assess temporary staffing requests and coordinate with other divisions

Job description

Why WeHo

The City of West Hollywood is like no other city in the world. Located in the heart of metropolitan Los Angeles and only 1.9 square miles, the City of West Hollywood was incorporated in 1984 by a unique coalition of people including LGBTQ (lesbian, gay, bisexual, transgender, and queer activists), older adults, and advocates for affordable housing. West Hollywood is an international tourism destination with a diverse population and is also the location of many entertainment, design, technology, and hospitality-based businesses. The City is a robust economic, arts, and cultural center instilled with idealism, creativity, and innovation and is home to iconic places such as the Rainbow District, the Sunset Strip, and the Design District. A spirit of community activism and civic pride thrives in West Hollywood for many of its approximately 36,500 residents. The City of West Hollywood has a strong progressive voice, is a leader among communities, and is filled with a rich history. The City prides itself on strong core values: Respect and Support for People; Responsiveness to the Public; Idealism, Creativity, and Innovation; Quality of Residential Life; Promotion of Economic Development; Public Safety; and Responsibility for the Environment – and is proactive in responding to the needs of its diverse community.

How We Serve

The Human Resources Division serves as a strategic partner dedicated to attracting, developing, and supporting the talented people who make exceptional public service possible. We empower the City's workforce to deliver outstanding service to the community by recruiting and retaining exceptional employees, investing in their growth and development, fostering an inclusive and equitable workplace, and providing trusted guidance that helps employees and the organization succeed together.

Through collaboration, integrity, and a commitment to continuous improvement, we strive to create a workplace where employees thrive, teams perform at their best, and the community benefits from a high-performing public workforce.

What You'll Contribute

The City of West Hollywood is seeking a highly organized, detail-oriented Human Resources Administrative Specialist to provide advanced administrative support across multiple HR functional areas. This position plays a vital role in coordinating employee engagement and recognition activities, supporting recruitment, selection, and onboarding, maintaining personnel records, entering employee information into the City’s HRIS, processing and tracking budget and procurement transactions, and assisting with a variety of specialized programs and projects.

This role requires strong organizational skills, attention to detail, sound judgment, and the ability to maintain confidentiality and professionalism at all times.

The ideal candidate:

• Manages multiple priorities with accuracy and calm.
• Has experience monitoring budgets, processing invoices, and preparing purchase orders.
• Plans and coordinates employee recognition events, including logistics, communication, and vendor arrangements.
• Performs accurate data entry, including entering personnel action changes into an HRIS.
• Understands records management practices and maintains compliant, well-organized files.
• Is comfortable with public speaking and can confidently conduct new hire orientations and present information to employees.
• Can assess and prioritize requests for temporary support from other divisions.
• Communicates clearly, professionally, and tactfully with staff, applicants, City officials, and the public.
• Applies logical thinking and problem-solving to administrative, operational, and financial tasks.
• Works confidently with various software, HRIS systems, and general office technology; experience with Tyler Eden and Tyler ERP is a plus.
• Learns new policies, tools, and procedures quickly and adapts well to changes in workflow or priorities.
• Works well both independently and collaboratively, showing initiative and strong customer service.

For full position details, please click the job description: Human Resources Administrative Specialist.

This position is eligible to work remotely for up to 50% of its time, subject to approval and based on the ongoing operational needs of the City.

Reports to: Human Resources Manager

Education and Experience:

• High school diploma or GED; Associate’s degree in related field is preferred; and,
• Four to five years of progressively responsible related experience; or,
• Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.