Human Resources & Administrative Operations Manager

Amerivents Event Staffing & Management; New York (NY); On-site; USD 97,000 - 144,000; Full time

Job summary

Amerivents Event Staffing & Management is seeking a Human Resources & Administrative Operations Manager to oversee staffing for events and manage HR functions. This full-time position requires strong communication skills and a Bachelor’s degree, with responsibilities including recruitment, payroll, and compliance oversight.

Qualifications

• Experience in Excel, Word, and PowerPoint is necessary.
• Must be proficient in ADP software.
• Possess strong communication and interpersonal skills.

Responsibilities

• Assist in recruitment, hiring, onboarding, and training of staff.
• Ensure compliance with HR policies and regulations.
• Manage payroll and field office calls.

Skills

Communication

Analytical skills

Organizational skills

Problem solving

Training and development

Education

Minimum Bachelor Degree Required

Tools

ADP

Microsoft Excel

Microsoft Word

Microsoft Power Point

Job description

Human Resources & Administrative Operations Manager

Human Resources & Administrative Operations Manager

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Amerivents is a full service hospitality organization that provides staffing services and event management for events of every scale. At the core of Amerivents is our passion to serve people. We strive to deliver superior client and guest experiences that reflect this passion.

The Human Resource & Talent Operations Manager is directly responsible for scheduling/booking staff including contacting, scheduling, and administering staff for events.

Additionally, this role is responsible for the administration, coordination and evaluation of the human resources function and should fulfill indicated administrative duties.

Responsibilities

• Recruitment and Hiring: assist in posting job ads, screening resumes, and scheduling interviews.
• Scheduling and Placement: develop and manage work schedules, ensuring adequate staffing levels and coverage.
• Onboarding and Training: assist in onboarding new hires, providing orientation, and facilitating training programs.
• Employee Relations: serve as a point of contact for employees regarding staffing issues, questions, and concerns.
• Performance Management: monitor and document staff performance, and assist with performance reviews.
• Compliance: ensure compliance with internal and external regulations related to staffing and employment practices.
• Collaboration: work with other departments, such as participating on committees and special projects and seeks additional responsibilities.
• Building and Maintaining Customer Relationships: including developing strong relationships with key clients. Travel may be required.
• Knowledge of HR practices: familiarity with HR policies, procedures and regulations.
• Payroll: assist in payroll weekly for large number of hourly staff
• ADP management: work in ADP on human resources and accounting needs including but not limited to data entry, managing new hire profiles, and reports.
• Accounting Administrative tasks: assist in creating invoices, summaries, tracking payments, submitting payments and P&L reporting.
• Administrative tasks: field office calls and other administrative assignments as directed by the supervisor.
• Communication: timely return of communication to clients, talent, and team members including reporting of client experiences, on site experiences, documenting challenges, staff issues, and booking issues.
• Supporting sports & entertainment events on an as needed basis (travel required).
• Follows the company direction and shares in the mission and vision of the company.
• Communication and interpersonal skills: Excellent communication and interpersonal skills to build rapport with team members and customers.
• Analytical skills: The ability to analyze sales data and identify trends to inform decision-making.
• Organizational skills: The ability to manage multiple tasks and responsibilities effectively.
• Problem solving and decision making skills: The ability to identify problems, analyze situations, and make sound decisions.
• Training and development skills: The ability to train and develop team members to enhance their skills and performance.
• Knowledge of HR Practices: Familiarity with HR policies, procedures and regulations.

Preferred Education and Experience

Experience in Excel, Microsoft Word, Power Point

Minimum Bachelor Degree Required

Must be proficient in ADP

All employees are evaluated without regard to race, religion, gender, national origin, age, marital or veteran status, the presence of a non-job related handicap or any other legally protected status.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job operates in a professional office environment as well as at contracted locations.

The employee must occasionally lift or move up to 50 pounds.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are flexible based on client, talent and event needs.

This position may also require long hours and weekend work that may be attributed to a number of special events throughout the country. Ability to work a flexible schedule in order to accommodate business levels.

Travel is primarily based on contracts secured outside of metropolitan area and visits to event spaces secured and contracted.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Hospitality

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