HUMAN RESOURCES ADMINISTRATIVE ASSISTANT

Nevada Health Centers; Las Vegas (NV); On-site; USD 38,000 - 46,000; Full time

Job summary

Nevada Health Centers is seeking an HR Administrative Assistant to provide daily HR support across departments and locations in Las Vegas. The role handles employee files, I-9s, onboarding materials, and coordinating interviews, while delivering friendly customer service to staff and visitors.

The ideal candidate has a High school diploma or GED, strong Microsoft Office skills, and at least one year of customer service experience. Prior HR exposure is a plus and confidentiality is essential.

Qualifications

• High school diploma or GED required.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook).
• Minimum of one year of customer service experience.
• One year of HR experience preferred.
• Associates or Bachelor's degree in HR or related field preferred.

Responsibilities

• Maintain HR employee files accurately and legally.
• Collect I-9 documentation for new and existing staff.
• Create and distribute employee photo ID badges.
• Send new hire notifications and termination notices.
• Coordinate interviews and assist with scheduling.
• Greet walk-in visitors and provide customer service at NVHC Las Vegas offices.
• Prepare orientation materials and collect week-one schedules.

Skills

Customer service

Interpersonal skills

Attention to detail

Communication skills

Prioritization

Education

High school diploma or GED

Associates or Bachelor's in HR management

Tools

Microsoft Office

Excel

Outlook

Job description

Position Summary

The Human Resources Administrative Assistant is responsible for the administrative support of the day-to-day human resources operation. This role also provides administrative support to various Nevada Health Centers departments/locations/service lines.

Essential Duties and Responsibilities

• Maintains HR employee files in an accurate, detailed and legally compliant manner.
• Accurately collects I-9 documentation for new and existing NVHC team members.
• Creates and distributes employee photo ID badges.
• Accurately sends out new hire notifications.
• Accurately provides internal employee termination notifications to ensure separating employee access to IT systems is discontinued.
• Tracks employee TB and vaccine testing ensuring regulatory compliance via on-line learning management system (LMS).
• Assists the HR team with scheduling and coordinating candidate interviews.
• Send surveys to collect post interview feedback from interviewing team members.
• Utilizing outstanding customer service skills, meets and greets walk-in visitors to NVHC Las Vegas Administrative Offices.
• Prepares appropriate documentation for new employee orientation, including collecting week-one schedules for new hires, access cards and the agreements.
• Assists with various leadership development programs.
• Assists with paper pay check distribution for Southern region
• Supports with recognition and welcome cards.
• Provides administrative support to special projects for HR as needed.
• Coordinates/assists various HR and administrative events/luncheons.
• Complies and sorts documents, ex: employee information, encounter forms, superbills
• Scans various documents
• Sort and file variety of documents; both paper and electronic
• Fold and mail patient statements, claims and all insurance forms or employee communications
• Answers phone and directs caller to the proper department
• Handles, sorts and distributes deliveries/mail to the building including perishable items
• Cross trains on front office and support service duties
• Maintain administrative supplies and keep inventory of items. Restock as needed.
• Maintain administrative office to be tidy and presentable.

Required Qualifications

• High school diploma or general education degree (GED)
• Proficiency in Microsoft Office suite products
• Minimum of one year of customer service

Preferred Qualifications

• One year of Human Resources experience.
• Associates or Bachelor’s degree in Human Resources management or closely related field.
• Proficient with Microsoft Office including Office, Excel and Outlook.
• High level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Attention to detail in all administrative tasks.
• Demonstrated ability to establish priorities to meet deadlines while dealing with multiple competing priorities.
• Ability to maintain a high level of confidentiality.
• Excellent phone and oral communication skills.
• Ability to identify and resolve problems in a timely manner.
• Ability to speak professionally and effectively to individuals and groups of people.

Equal Opportunity Statement

Nevada Health Centers will provide equal opportunity employment to all employees and applicants for employment. No person shall be discriminated against in employment because of race, color, gender, age, national origin, ancestry, religion, physical or intellectual disability, marital status, parental status, sexual orientation, gender identity and expression or any other category protected by law.

Americans with Disabilities Act (ADA) Statement

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; stoop, kneel, or crouch. The employee must regularly lift and/or move up to 20 pounds.