Human Resources Administrative Assistant

Orange Grove Center; Chattanooga (TN); On-site; USD 22,000 - 25,000; Full time

Job summary

Orange Grove Center is seeking an Administrative Assistant to support the HR Director and the HR department's daily operations in Chattanooga, TN. The role covers a range of administrative duties, including regulatory reporting and maintaining staff records.

The ideal candidate will have a bachelor’s degree preferred, with at least two years’ admin experience and one year in HR. Strong communication, integrity, and confidentiality are essential, along with proficiency in Microsoft Office and

Qualifications

• Bachelor’s degree preferred; at least two years of administrative assistant experience required.
• At least one year of human resources experience preferred; SHRM membership a plus.
• Strong communication, organization, and confidentiality; proficient with Microsoft Office.

Responsibilities

• Provide professional, customer service‑focused support to HR operations.
• Prepare monthly regulatory reports such as Compliance Registries and OIG reports.
• Maintain staff licenses, certifications, and performance appraisals.
• Assist with payroll backups and hiring processes.
• Create and maintain up‑to‑date job descriptions.
• Attend meetings and take minutes as needed.
• Handle calls, inquiries, and data entry tasks.

Skills

Integrity

Confidentiality

Attention to detail

Time management

Verbal & written communication

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

HRIS

Talent management systems

Job description

Job Details

• Job Location: Head Quarters - Chattanooga, TN 37404
• Position Type: Full Time
• Salary Range: $16.00 - $18.00 Hourly
• Job Shift: Morning
• Job Category: Health Care

Job Summary

The Administrative Assistant will support the overall operations of the Human Resource (HR) Department to meet the HR Director’s needs and initiatives. The role involves a variety of administrative and regulatory duties, supporting staff and management.

Responsibilities

• Demonstrate and maintain a professional, friendly, and customer service‑focused demeanor.
• Adapt to change and promote organizational initiatives.
• Complete monthly regulatory reports, including running Compliance Registries and Office of Inspector General (OIG) Reports.
• Oversee the Referral and Retention Bonus programs.
• Track and maintain professional licenses, certifications, and annual performance appraisals.
• Oversee collection of American Disability Act (ADA) and Affiliation Action (AA) data and compile reports as needed.
• Prepare the annual audit of Worker Compensation codes for review with the Worker’s Compensation broker.
• Create uniformity and maintain up‑to‑date job descriptions for agency positions.
• Provide requested documentation for audits/surveys.
• Support the completion of the annual staff survey and additional surveys to collect data and gauge personnel interests, needs, and satisfaction.
• Attend meetings and take minutes at the request of the HR Director as needed.
• Answer incoming calls, correspondence, and inquiries, and direct questions/information to the applicable HR employee.
• File, scan, fax, copy, call, edit, create, and manage data tracking spreadsheets, and perform other general clerical tasks.
• Perform backup responsibilities for payroll.
• Perform backup responsibilities for hiring personnel.
• Perform other duties as assigned to ensure the HR Department’s goals are met.

The Human Resource Department supports all other departments at Orange Grove and works collaboratively with internal and external stakeholders. The person in this position must continually demonstrate a superb work ethic, maintain confidentiality, display professionalism and leadership attributes, communicate timely and effectively, and uphold the mission, policies, and procedures of Orange Grove Center.

This is a newly created position, and duties and assignments will change and fluctuate as business needs dictate.

Qualifications

• Education: Bachelor’s degree preferred, experience considered. At least two years of administrative assistant experience is required. At least one year of human resources experience is preferred. Membership in SHRM or other HR related organizations is a plus.
• Technical job knowledge: Consistent demonstration of integrity, professionalism, and confidentiality. Excellent verbal and written communication skills. Excellent interpersonal skills, organizational skills, and attention to detail. Excellent time‑management skills with a proven ability to meet deadlines. Strong analytical and problem‑solving skills. Ability to prioritize tasks. Proficient with Microsoft Office Suite and related software. Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems.
• Physical requirements: Good overall physical health and personal stamina. Physical examination, including TB skin test or chest x‑ray, is required prior to employment. Prolonged periods of sitting at a desk and working on a computer. Must be able to lift 15 pounds at times. Must be able to access and navigate the organization’s facilities and worksites.
• Supervisory requirements: Reports directly to the Human Resources Director and supports the clerical needs of the Human Resources Department.